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  1. Do your first search using the First Name and Date of Birth as YYYY- MM-DD, as published on their the students' Birth Certificate.

  2. If you cannot find a specific enough result, then add additional fields such as Last Surname, Middle Name, Suffix. Race and Sex should be only entered to narrow the results. 

  3. After you perform a search, you should be able to review the potential matches for the student. If, after reviewing all of the potential matches, you determine that no match is presented, you may click on the New Create Request button.

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titleDescription of Search Parameters (click to expand):

  • STN- A “Student Testing Number” that is personally assigned to them.

  • First Name - This is a legal birth name from a birth certificate or legal documentation. Do not report a nickname or name the student or family prefers.

  • Middle Name

  • Last Surname - This is a legal birth name from a birth certificate or legal documentation. Do not report a nickname or name the student or family prefers.

  • Name Suffix - Only enter data here, such as Jr. II, III, if this is part of their legal name. Otherwise, leave this field blank

  • Birth Date - Enter as provided by a students’ birth certificate, written with the year first as “YYYY - MM-DD.” The birth date has the year listed first within Ed-ID because it assists with the sorting and search.  

    • Note: Be careful when entering data from non-US birth certificates, as the month and day are commonly written as day/month.

  • Language Code - Report the language of the student as determined from the student’s original HLS (in English). The HLS is available in Spanish here.]

    • Commonly used codes include:

      • Burmese: 110

      • English: 211

      • French: 250

      • Spanish: 835

      • Mandarin (All variants): 600

  • Race - This data should be collected in accordance with the  “Collecting Racial and Ethnic Data” form, Part 2.

    • Common Entries:

      • American Indian - Alaskan Native

      • Asian

      • Black - African American

      • Hispanic Ethnicity and of any race

      • Multiracial (two or more races)

      • Native Hawaiian - Pacific Islander

      • White

      • Unknown**

        • A more comprehensive guide for connecting geographic/national origin with a race can be found here.

        • Note: **Students in K-12 are required to have a race.

  • Sex - Enter the student’s sex. This doesn’t impact the matching score much as you cannot determine an identity based on the sex alone.

    • Female

    • Male

    • Unknown**

      ** Students in K-12 are required to have a sex

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