Rule # | Rule Type | Rule Logic | Rule Message | Notes |
SpecialEducation - 1 | Error | IF Special Education Program Association equals "56" (Parentally placed in private school) OR "38" (Parentally placed in private preschool), THEN public schools CANNOT be given "TRUE" as Primary Schools | Public school cannot be the primary school for students reported as parentally placed in a private school setting. | PUBLIC SCHOOLS: For the reporting LEA the Student School Association (enrollment) record should show the school = False and the school ID must be a school that belongs to/resides in the reporting LEA |
SpecialEducation - 2 | Exclusion | IF student's age is 23 years on OR after July 1st, THEN do not count towards Special Education Program | Student not counted for Special Education, student is older than 22 years of age by count date. | A student cannot be 23 years of age as of July 1st for the reporting school year. A student can be 22 years + months/days as long as they are not 23 years of age on or by July 1st of the reporting school year. |
SpecialEducation - 3 | Exclusion | IF student is NOT 3 years old OR older by count date, THEN special ed funds will not be applied to student. | Student not counted for Special Education, student is not 3 years of age by count date. | A student must be at least 3 years old on count date(s) to report and generate funding. |
SpecialEducation - 4 | Exclusion | IF certifying for Special Education AND ProgramType is Special Education, THEN SpecialEducationProgramAssociation must denote an EntryDate prior to or on count date AND an ExitWithdrawDate after or on count date. | Student not counted for Special Education, inactive enrollment record on count date. | Students will not be counted for SE funding if they do not have an ACTIVE program record with a start date prior to or on a count date with no exit date and exit reason terminating the services. |
SpecialEducation - 5 | Error | IF student's Primary Exceptionality is code 8 (Developmental Delay), THEN student's age must be younger than 9 years by December 1st. | Primary Exceptionality Code 8 (Developmental Delay) cannot be reported for a student at the age of 9 as of December 1st. | Students cannot be 9 years of age as of December 1st and be reported with an exceptionality (disability) of Developmental Delay; either primary or secondary. |
SpecialEducation - 6 | Error | IF student's Secondary Exceptionality is code 8 (Developmental Delay), THEN student's age must be younger than 9 years by December 1st. | Secondary Exceptionality Code 8 (Developmental Delay) cannot be reported for a student at the age of 9 as of December 1st. | Students cannot be 9 years of age as of December 1st and be reported with an exceptionality (disability) of Developmental Delay; either primary or secondary. |
SpecialEducation - 7 | Error | IF student is 5 years of age (OR LESS) by count date AND grade level is PK, THEN Special Education Program Association must be either of the following: 26, 27, 28, 29, 33, 34, 35, 36, 37, 38 | Student's Placement Type is not valid with student's grade level. | Students who are in grade level PK and are 5 years old (or less) by count date must be reported with a program associated to legacy/historical Preschool Codes (26-38) |
SpecialEducation - 8 | Error | IF a student has a Special Education Program Association to 26, 27, 28, OR 29, THEN only the following Special Education Settings (Location Codes) are allowed: 01 (Community-Based Preschool/Head Start), 02 (Medical/Mental Health Placement), 04, 06, 09 (Private Vendor), 10 (Non-Public School) OR may remain BLANK | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 9 | Error | IF a student has a Special Education Program Association to 33, 34, OR 35, THEN only the following Special Education Settings (Location Codes) are allowed: 02 (Medical/Mental Health Placement), 04, 09 (Non-Public School) OR may remain BLANK | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 10 | Error | IF a student has a Special Education Program Association to 36 (Receiving majority of hours at service provider or some other location), THEN the use of Special Education Settings (Location Codes) are NOT allowed | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 11 | Error | IF a student has a Special Education Program Association to 37 (Receiving majority of hours at home), THEN only the following Special Education Settings (Location Codes) are allowed: 01 (Community-Based Preschool/Head Start), 02 (Medical/Mental Health Placement), 04 (Court-ordered Placement), OR may remain BLANK | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 12 | Error | IF a student has a Special Education Program Association to 38 (Parentally placed in private preschool), THEN the Special Education Setting (Location Codes) must be 10 (Non-Public School) | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 13 | Error | IF a student has a Special Education Program Association to either 50-57, THEN only students from grade levels KG through 13 that is also 22 years of age or younger by July 1st (of reporting year) OR grade level PK that is between the ages of 6 and 22 are to be counted | Student's Placement Type is not valid with student's grade level. | Students who are in grade level KG-13 and are less than 23 years old by July 1st of the reporting year OR have a grade level of PK and are age 6 must be reported with a program associated to legacy/historical School Age Codes (50-57) |
SpecialEducation - 14 | Error | IF a student has a Special Education Program Association to 50, 51, 52, 53, OR 54, THEN only the following Special Education Settings (Location Codes) are allowed: 02 (Medical/Mental Health Placement), 03, 04, 06, 09 (Private Vendor), 10 (Non-Public School) OR may remain BLANK | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 15 | Error | IF a student has a Special Education Program Association to 55 (Correctional facility), THEN the Special Education Setting (Location Codes) must be 04 | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 16 | Error | IF a student has a Special Education Program Association to 56 (Parentally placed in private school), THEN the Special Education Setting (Location Codes) must either be 10 (Non-Public School) OR 03 (Homeschool) | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 17 | Error | IF a student has a Special Education Program Association to 57 (Home services determined by CCC), THEN the Special Education Setting (Location Codes) must be 02 (Medical/Mental Health Placement), 04, OR may remain BLANK | Special Education Settings (Formally known as Location Code) is not allowed for the given Special Education Program (Formally known as Placement Type) reported. | Review or Refer to Program Names and Setting Codes resource document |
SpecialEducation - 18 | Exclusion | If Student does not have placement data as of the count date, exclude record | Student has no placement data as of the count date. | Students reported with program of UNDEFINED have not been placed in a program yet as of count date will be excluded. |
SpecialEducation - 19 | Exclusion | IF IDEA Eligibility is false, THEN Exlcude record | Student has not been reported as eligible for IDEA services as of the count date. | Students who have "FALSE" for their eligibility as of count date will be excluded. This could be students who were evaluated and found to not be eligibile for services. These could be students who are currently being evaluated for services and the evaluation has not been completed. Students terminated from services should NOT be flipped to "false" as they were special education and IDOE will not count these students for funding purposes when the exit date with termination reason is provided. |