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titleDo you recommend start and end dates for records such as Title1, Foster Care and Homeless for each school year or can they span multiple school years?

Programs are considered year to year and should have exit dates when students leave the school, are no longer in the program or end of the year (exception is Multilingual Learners and Special Education) program records will be required each year to identify the student is still participating in the program and if no exit date is provided IDOE considers the program closed with the reporting year's ODS.

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titleWhat is the "Begin Date" for a student in Special Education? Is it the IEP Review Date (the Initial Case Conference Date), the Last Evaluation Date (the date of the most recent case conference), or the Service Begin Date?

The begin date can either be from previous years or if vendor prefers to report a date in the new year each year then that is fine as well. The begin date doesn't have to match the conference date. Case conference date could be in the current year if that is when it happened or in prior years.

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titleAn IEP Review date and Service begin date should match, correct?

For a First Steps transition conference, student service dates must be the day services begin whether it is the day of the case conference or at a delayed date. Services must be started by the date student turns 3 yrs old to be compliant unless a valid reason is given. The Initial Case Conference Date is what is used to monitor the timeliness of the initial evaluation process. The date the parent signs the IEP is irrelevant to these dates.

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titleFor schools submitting data manually via templates, who are non-public and not accredited by the State Of Indiana, what items are NOT required to be submitted in DEX?

These schools do not provide the following data points: Student Additional Info, Special Education Termination, Title I, Alt-Ed, and Special Education Evaluation.

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titleI'm confused about the set up of Transfer Out and Transfer In students. How should we be coding a student that lives in our district but has been placed at another school district?

If a student is enrolled at a school, but if a school determines that better accommodations can be met at another school district, the sending schools keeps the SSA (Student School Association) as the Primary "False", and will give the student Ed Org Association with the ADM Code #2. The receiving school will have the SSA as Primary "True" and there is no transfer-in, so they will reporting the student as attendance, without funding. So, no ADM code. More guidance can be found on the ADM - Transfer Out Membership Student Ed Org Guidance Documentation.

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titleAre we required to report a student in a private school who is on a CSEP, other than the initial evaluation?

No you will not report the private school student with CSEP for Special Education count.

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titleFor Special Education students who are being awarded a certificate at the end of this year, however, they plan to return again next school year. Are we to report their graduate data this year for the certificate? Will we be able to report them as students next year with the graduate record?

Schools should report the GR (academic record) in their cohort year and then the student is still enrolled and may continue their education until they either age out or decide to quit. The SE Termination data is provided when the student ends their special education services NOT when the certificate is reported during the cohort year.

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