Content Comparison

If a student is enrolled at a school, but if a school determines that better accommodations can be met at another school district, the sending schools keeps the SSA (Student School Association) as the Primary "False", and will give the student Ed Org Association with the ADM Code #2. The receiving school will have the SSA as Primary "True" and there is no transfer-in, so they will reporting the student as attendance, without funding. So, no ADM code. More guidance can be found on the ADM - Transfer Out Membership Student Ed Org Guidance Documentation.

If the student is attending a detention center that is part of your school corporation, then the student needs to have an enrollment record (SSA) with primary school true and you need to be reporting a Special Education program record.

No you will not report the private school student with CSEP for Special Education count.

Schools should report the GR (academic record) in their cohort year and then the student is still enrolled and may continue their education until they either age out or decide to quit. The SE Termination data is provided when the student ends their special education services NOT when the certificate is reported during the cohort year.

The public school will report the SE program record.

You will need to work with the public school to find out the accommodations. The Non-public school will report SSA record with primary school True. Student's accommodations will be found on TIDE.

As a public school, you will report enrollment with the primary source as false, and the ed org record with primary responsibility being "funding", and use the ADM code "2". The outside learning center will report enrollment with the primary school as true and submit an ed org record with the primary responsibility being "attendance" with no ADM code. The outside learning center will report all other required student data. You, as the public school, will report membership and special education program association, so that you receive funding and accountability for that student.

Special Education Program Association is tied to a SchoolID.

Public schools are reporting SE data for the non-public students they are providing SE services for. If the non-public school is providing SE services to a choice voucher student, the non-public school reports SE program data for thoe students and will need to certify the data.

Please use this documentation found here.

Best practice is to add an end date to the current record and create a new program record for the updated exceptionality.

Staff should be identified accurately for each section (class) they are associated with.

In order to report students needing special education termination reported they will need a one day record to associate the student to the SE program and show the termination information.

When a student that has withdrawn from a corporation and returns, a second Special Education program record would need to be created.

If the student is terminated from services prior to meeting their grad requirements (prior to July 1) then schools should select the appropriate termination reason; if the services continue after July 1 while the student is working to meeting the graduation requirements then graduate termination reason will be reported and certified in the following school year.

Schools should be reporting all termination reasons for any student they were servicing and are no longer servicing including 'no shows'. To submit the data a one day school association prior to the calendar should have been provided to show the mobility; if not then this will need to be done, then a SE program record needs to be provided with the end date and termination reason.

Entry record data can begin coming through DEX for following school year if marked after 7/1. The data will land in the ODS but will not be validated immediately.

SE students receiving certificates are able to return until they age out (22); report the Certificate of Completion, but do not report a Termination Record until services are terminated - as long as enrolled, attending, being educated, receiving services students can be counted for all reports (Membership/Special Education included).

If you're a primary school False, you are not allowed to make changes to student data. This is a constraint put in place to prevent possible data thrashing. It will be necessary to reach out to other corporations you work with to ensure that student data is accurate.

Students who are only being reported for services will have an enrollment record and a Special Education program record and possibly a Title I record - no other data needs to be provided.

"Any accommodations needed and are not provided from IEP or ILP should be submitted

from the SIS or template - IEP and ILP accommodations will override anything provided.

For a First Steps transition conference, student service dates must be the day services begin whether it is the day of the case conference or at a delayed date. Services must be started by the date student turns 3 yrs old to be compliant unless a valid reason is given. The Initial Case Conference Date is what is used to monitor the timeliness of the initial evaluation process. The date the parent signs the IEP is irrelevant to these dates.

This is the date that services begin. It may be after the case conference. It must be by the time the student reaches their 3rd birthday.