...
Refer to the green chart below.
Note: the descriptors must be entered accurately and are both space and case-sensitive.
For example, enter “02”, not “2”.
Spreadsheets will often eliminate leading zeroes. To prevent, format the column of cells as “TEXT”.
Note: Make sure to enter the descriptor on the left, not the definition on the right.
GradeLevelDescriptor | Definition |
|---|---|
PK | Prekindergarten ages 3 - 5 |
KG | Full Day KG student |
KG - Afternoon | KG - Afternoon = KG student attending afternoon KG only |
KG - Morning | KG student attending morning KG only |
01 | Grade 1 |
02 | Grade 2 |
03 | Grade 3 |
04 | Grade 4 |
05 | Grade 5 |
06 | Grade 6 |
07 | Grade 7 |
08 | Grade 8 |
09 | Grade 9 |
10 | Grade 10 |
11 | Grade 11 |
12 | Grade 12 |
13 | Grade 13 |
UG | Ungraded |
Note: there are three grade levels for KG
KG = Full Day KG student
KG - Afternoon = KG student attending afternoon KG only
KG - Morning = KG student attending morning KG only
5. Enter the EntryDate.
This is the first day the student attends classes “in person” whether physically or virtually. Again, this is NOT the date the student enrolls; but the date they actually begin attending classes.
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].
...
This is the last day the student attended classes “in person” whether physically or virtually. This is not the date the parent comes in to complete withdrawal or exit paperwork, or when you receive a records request from another school or other form of notice regarding the student exiting.
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].
7. If an ExitWithdrawDate has been provided Enter the ExitWithdrawType,.
You will enter an allowable numerical code listed that corresponds with the appropriate “Reason Exited Descriptors” listed here.
Definitions of exit codes can be found here.
...
Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.
...