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4. Enter the GradeLevelDescriptor.
Refer to the green chart below.
Note: the descriptors must be entered accurately and are both space and case-sensitive.
For example, enter “02”, not “2”.
Spreadsheets will often eliminate leading zeroes. To prevent, format the column of cells as “TEXT”.
Note: Make sure to enter the descriptor on the left, not the definition on the right.
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GradeLevelDescriptor
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Definition
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PK
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Prekindergarten ages 3 - 5
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KG
...
Full Day KG student
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KG - Afternoon
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KG - Afternoon = KG student attending afternoon KG only
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KG - Morning
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KG student attending morning KG only
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01
...
Grade 1
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02
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Grade 2
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03
...
Grade 3
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04
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Grade 4
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05
...
Grade 5
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06
...
Grade 6
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07
...
Grade 7
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08
...
Grade 8
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09
...
Grade 9
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10
...
Grade 10
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11
...
Grade 11
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12
...
Grade 12
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13
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5. Enter the EntryDate.
This is the first day the student attends classes “in person” whether physically or virtually. Again, this is NOT the date the student enrolls; but the date they actually begin attending classes.
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].
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