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*These Classifications also require Data Certification IF those staff are responsible for Certification of Data. Also, these Classifications can be reported by themselves when those staff are not responsible for Certification of Data.

**These staff classifications determine numbers on the Staff Assignment (formerly CP) when reported in conjunction with staff employment.

***These staff classifications DO NOT determine numbers on the Staff Assignment (formerly CP) report.

****These staff classifications DO NOT determine numbers on the Staff Assignment (formerly CP) report
Excerpt
nameHow to Complete Template 008

Overview:

Here are the quick instructions for utilizing Template 008 (link) Staff Association Staff EdOrg Assignment Association.

Before Beginning, Note:

  • All steps will be completed in Row 7, downwards.

Instructions:

1. Enter the EdOrgID.

  • This is the school corporation or LEA Id. See Chart below for more details. 

EdOrgID: Public vs. Non-Public Schools

Public

Non-Public

  • EdOrgID (Corp/LEA) is a ten digit number comprised from current Corporation assigned ID

  • ALL School ID’s start with 10

  • Next current state assigned Corporation ID - example 1234

  • Last ends with 0000

    • Example School ID: 1012340000

  • EdOrgID is a ten digit number comprised from current CorpID and State assigned ID

  • ALL School ID’s start with 10

  • Next Corporation ID is always four zeros - example 0000

  • Last ends with state assigned School ID A456 with Alpha converted to number

    • A=1, B=2, C=3, D=4

  • Example: School ID: 1000001456

2. Enter the SPN for each staff member.

  • Note: Make sure these cells are formatted as “TEXT”. 

3. Enter the StaffClassificationDescriptors.

  • The roles/classifications available for reporting can be found below on the green chart(s) provided.

  • Please refer to guidance documentation here for more detailed information on staff classifications and their uses.

  • Note: Staff may have more than one classification assigned and requires a separate record for each one associated to the staff.

  • Note: These descriptors are case and space sensitive.

Insert excerpt
Staff
Classification Descriptors: KEY Contacts 

(these do not give access to Data Exchange)

Ed Org ID for reporting

504 Coordinator

Corp ID

Assistant Principal

School ID

Assistant Superintendent

Corp ID

Chief Technology Officer

Corp ID

Corporation Test Coordinator

Corp ID

Data Exchange Contact

Corp ID

Financial Contact

Corp ID

Principal

School ID

Special Education Director

Corp ID

Superintendent

Corp ID

Title IX Coordinator

Corp ID

Staff Classifications: Data Exchange Access

(these give access to Data Exchange)

Ed Org ID for reporting

LEA Administrator*

Public Corp ID 

Financial Administrator*

Corp ID

School Administrator*

Public Corp or Non-Public School ID

Data Certification

Corp ID

Data Administrator

Corp ID

Data Viewer

Corp ID

Additional Staff Classifications for providing Staff Assignment Data**

Ed Org ID for reporting

Assistant Principal

School ID

Assistant Superintendent

Corp ID

Chief Technology Officer

Corp ID

Corporation Test Coordinator

Corp ID

Counselor

School ID

Instructional Aide

School ID

LEA Administrator

Corp ID

Librarians/Media Specialists

School ID

Nurse

School ID

Operational Support

School ID

Other

School ID

Principal

School ID

Psychologist

School ID

School Administrator

School ID

School Health

School ID

School Leader

School ID

Social Worker

School ID

Special Education Director

Corp ID

Substitute Teacher

School ID

Superintendent

Corp ID

Support Services Staff

School ID

Teacher

School ID

Miscellaneous Staff Classifications available for providing roles to IDOE***

Ed Org ID for reporting

Board Member

Corp ID

Board President

Corp ID

Board Secretary

Corp ID

Board Treasurer

Corp ID

Board Vice President

Corp ID

Grant Contributor

Corp ID

Grant Viewer

Corp ID

Job Poster

Corp ID

School Safety Specialist

Corp or School ID

School Test Coordinator

School ID

Secondary Corporation Test Coordinator

Corp ID

Transportation Coordinator

Corp ID

Staff Classifications****

Link Portal Access

Ed Org ID for reporting

Student Support Plan 

EdPlan Tile (IIEP and/or ILP)

Corp ID

Assignment and Contact: Descriptors
Staff Assignment and Contact: Descriptors
nameKey Contacts Staff Classification
nopaneltrue

Insert excerpt
Staff Assignment and Contact: Descriptors
Staff Assignment and Contact: Descriptors
nameData Exchange Access Staff Classification Descriptors
nopaneltrue

Insert excerpt
Staff Assignment and Contact: Descriptors
Staff Assignment and Contact: Descriptors
nameAdditional Staff Classifications Descriptors
nopaneltrue

Insert excerpt
Staff Assignment and Contact: Descriptors
Staff Assignment and Contact: Descriptors
nameMiscellaneous Staff Classifications Descriptors
nopaneltrue

Insert excerpt
Staff Assignment and Contact: Descriptors
Staff Assignment and Contact: Descriptors
nameEdPlan Tile Access Staff Classifications
nopaneltrue

4. Enter the BeginDate and if necessary, the EndDate of the Staff Member’s employment.

  • Providing the EndDate is only necessary if the staff member has left your EdOrgId’s employment.

  • Formatting Note: Excel will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].

Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.

...