Content Comparison

The begin date can either be from previous years or if vendor prefers to report a date in the new year each year then that is fine as well. The begin date doesn't have to match the conference date. Case conference date could be in the current year if that is when it happened or in prior years.

For a First Steps transition conference, student service dates must be the day services begin whether it is the day of the case conference or at a delayed date. Services must be started by the date student turns 3 yrs old to be compliant unless a valid reason is given. The Initial Case Conference Date is what is used to monitor the timeliness of the initial evaluation process. The date the parent signs the IEP is irrelevant to these dates.

Best practice is to add an end date to the current record and create a new program record for the updated exceptionality.

The begin date is either the first date of the student’s enrollment in the school and program, the first date the student is identified as eligible and starts in a program, the date of services beginning in the specific program OR the same date as the parent referral/consent if the student is being evaluated for services. The begin date doesn't have to match the conference date and will not match if a student’s program or disabilities change and cause a new program record to be provided.

If a student is enrolled at a school, but if a school determines that better accommodations can be met at another school district, the sending schools keeps the SSA (Student School Association) as the Primary "False", and will give the student Ed Org Association with the ADM Code #2. The receiving school will have the SSA as Primary "True" and there is no transfer-in, so they will reporting the student as attendance, without funding. So, no ADM code. More guidance can be found on the ADM - Transfer Out Membership Student Ed Org Guidance Documentation.

If there is an SSA conflict then the record will not update. Generally speaking, as Brandon noted today, the system looks first for a Special Education Program record. If no program record is found then the system looks at SSA records. In the instance of two active SSA records, both with primary school true, the system will provide access to the most recently submitted SSA record.

If the student is attending a detention center that is part of your school corporation, then the student needs to have an enrollment record (SSA) with primary school true and you need to be reporting a Special Education program record.

As a public school, you will report enrollment with the primary source as false, and the ed org record with primary responsibility being "funding", and use the ADM code "2". The outside learning center will report enrollment with the primary school as true and submit an ed org record with the primary responsibility being "attendance" with no ADM code. The outside learning center will report all other required student data. You, as the public school, will report membership and special education program association, so that you receive funding and accountability for that student.

If there is an SSA conflict then the record will not update. The system looks for a Special Education Program record first and if no program record is found then the system looks at SSA records. In the instance of two active SSA records, both with primary school true, the system will provide access to the most recently submitted SSA record.