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titleWill I be able to upload a list of students to obtain new STNs?

Yes, you will be are able to upload a list of students directly within the Ed-ID portal. This functionality will be released January 2023. You will be are also able to request an Ed-ID for a single student through the Ed-ID portal.

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titleWhat roles will have access to the Ed-ID portal?

The following roles will have access to Ed-ID (including the tile on the Link Portal):

  • Data Viewer

  • Data Administrator

  • LEA Administrator

  • School Administrator

  • Security CoordinatorsData AdministratorCoordinator

Please contact your organization’s Security Coordinator if you believe that you should have access to Ed-ID and do not.

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titleWill the new system still allow school districts to see who has previously enrolled a student?

Yes, districts will be able to see the previous two (2) schools a student has attended beginning in early spring 2023early in the 2024 calendar year.

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titleHow will we look up an existing teacher's SPN?

You may search for the staff member via the new Ed-ID portal. Licensed staff members and staff seeking licensure will utilize the Licence Verification and Information System (LVIS) to request/update their Ed-ID. The Ed-ID for staff, commonly referred to as the SPN, may also be found on an educator’s license. The Ed-ID is to identify the educator and is different from a license number. Every licensed staff member will have an Ed-ID, however, not all staff who have an Ed-ID will be licensed. Please use the Educator License and Offense Lookup to find a license.

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titleIf a teacher has a name change (such as after getting married), how can we search for them?

Search for them by entering first name and date of birth.

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titleAfter a new STN is created, when can it be reported to Data Exchange?

As soon as the request is approved and schools have the Ed-ID, schools can enter the Ed-ID into their local student information system. For the 2022/2023 school year, there is a lag time of up to fifteen minutes after the STN is created until the student record is available for enrollment data to be submitted to Data Exchange. The same will be true for Ed-IDs for staff (SPNs). For the 2023/2024 school year, once the ID is created, the student record must be submitted to Data Exchange, followed by enrollment and the rest of the student informationIt is necessary to wait for 15 minutes after creation for the new ID to be copied over to Data Exchange. After 15 minutes. enrollment and other data may be sent from the SIS to Data Exchange.

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titleWill we only see change requests for my school or the entire district?

The Ed-ID system is based on requests that come into the API from the education organization. For public schools, this education organization is the corporation. Therefore, persons assigned Ed-ID authorization at a school will see requests within Ed-ID for the corporation.

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titleHow long will we be able to use the STN Application Center?

STN Application Center will remain available throughout the 2023 school year. The Student Back Pack which will provide 2 years or enrollment history and is expected to be available early in the 2024 calendar year via the EdData tile.

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titleWill you be able to view whether or not a student has had past Special Education services?

No, that feature is not available.

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