Date (Most Recently Created) | Area | Document Name | Description of Change |
|---|
| School Support Hub > Student Accommodations | All Student Accommodations Templates: How to Complete Template 014 | Corrected item #3 guidance and Accommodations Descriptor spreadsheet column headers to match template 014 headers. |
| School Support Hub > Title I | All Title I Templates: How to Complete Template 024 | Corrected guidance for item #9. Provide the word TRUE or FALSE for services provided rather than “T” or “F”. |
| School Support Hub > Multilingual Learners | Multilingual Learners: General Reporting Info | Added guidance to General Reporting Info: under 5th bullet - Children born to U.S. citizens abroad |
| School Support Hub | Summer PCG Nightly Upload Process | Posted instructions under How To. |
| How to Report Graduate Pathways | How to Report Graduate Pathways | Updated local pathway codes. |
| School Support Hub | SIS Vendor Badging Status v6.1 | Posted new document under General Resources. |
| Template 007 Instructions | How to Complete Template 007 (staff employment) | Corrected step #8 allowing salary to be reported with decimal value.
Changed guidance to read salary to be reported without decimal value. |
| Alternative Education guidance | How to Report Alternative Education | Completely updated reporting guidance page. |
and | Discipline reporting guidance | How to Report Discipline Incidents and Actions | Updated reporting guidance on reporting Actions.
Added Service Descriptor code 1 Notes: Student received services for part but not all of the out of school time. |
| Membership/Additional Student Programs | Virtual Program Association Reporting | Provided more guidance on reporting Virtual Education Program Association Records |
| Membership | Membership: General Reporting Information How to Report Students for Choice Scholarship How to Determine Students Counted for Membership | Corrected all Membership pages stating students must be 5 years of age by August 1st to October 1st for Choice Scholarship eligibility. |
| Student Accommodations | Accommodation Codes and Descriptors | Corrected subject codes 1-4, adding missing leading zero on both table and spreadsheet |
| Student Academic Record Descriptors | Student Academic Record Quick Reference Table | Updated Page 1 - bottom question (highlighted area shows change) |
| Student Academic Record Descriptors | Student Academic Record (Course Outcomes) Descriptors | Updated Credit Method Earned Transfer credit definition/use. |
| Staff Injury | Staff Injury: General Reporting Info | Updated reporting timeline |
| Staff Assignment and Contact | How to Report Staff Contact | Updated guidance on reporting staff contact records. |
| Enrollment | How to Report Enrollment / Withdrawal | Updated guidance to student exit (Item #3, last bullet) |
| Special Education Termination | How to Submit Special Education Termination Program Records | Update Termination code 16 to include students that attended non-public school or homeschool. |
| Template Hub | How to Complete Template 026 (Summer School) - can be found by task or by number | Provided instruction on completing template 026 when submitting only summer school outcomes. |
| Student Academic Record | How to Report Summer School Course Outcomes | Updated guidance on reporting summer school. |
| Graduate | Graduate Descriptors (Diploma Levels & PostSecondary Competency) Same chart is updated with Graduate Template instructions. | Provided additional reporting notes on diploma levels and postsecondary competency. |
| Additional Student Program Reporting | How to Report Students who are Homeless and Unaccompanied Youth | Provided guidance scenarios for reporting Homeless program records. |
| Discipline (Template) | How to Complete Template 029 | Updated guidance on completing template 029 when reporting Arrested as a discipline descriptor. |
| Attendance | How to Resolve Student Attendance Conflicts | Updated guidance on resolving both enrollment and accountable school conflict messages. |
| SE Non-Placement Codes | Special Education Non-Placement Code Chart | Added setting codes and guidance on what is allowed for reporting Undefined and Choice Voucher SE programs. |
| SE Evaluation Descriptor-Timeline Compliance Descriptors | Timeline Compliance Descriptors | Added codes 09 and 10 to Timeline Compliance descriptors. |
| FAQ: Staff Section | Question: Are districts supposed to publish a section even if a student(s) is not enrolled in it? Is this applicable to the Staff Section records as well? https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/edit-v2/368214152 | Updated answer to provide reporting scenarios. |
| FAQ: Graduate | Question: What to I do with a student who graduates early?FAQ: Graduate | Updated answer to include Diploma Award Date guidance. |
| Student Academic Record (Course Outcomes) | Method Credit Type Earned Chart | Additional methods added for Summer School reporting; affects all pages including completing template 026 with the Method Credit Type Earned Chart |
| Template Hub | Template 028 & Template 029 (Template by Task / Template by Number) | Added Templates 028 and 029, as well as supporting documentation. |
| Special Education Termination Reporting Guide | Special Education Termination: Descriptors | Updated Reason code 16 descriptor allowing for student serving expulsion |
| Alternative Education Reporting Guide | Alternative Education Descriptors | Removed the legacy outcomes descriptor chart (not in use starting in 2023-2024). |
| Student Enrollment Descriptors | Enrollment Descriptors | Added additional definition to exit code 16 and 33. |
| Student Academic Record (Course Outcomes) Descriptors, How to Report… and Template Hub (template 026) | Course Outcomes Descriptors How to Report Student Academic Record How to Complete Template 026 | Added External Ed Org Id 1099990000 (Out of State) for reporting those colleges or universities located out of state for dual credit earned. |
| Membership | How to Determine EdOrg Responsibility | Added to Primary Responsibility “Attendance” last two bullets under 'This includes students” |
| Student Academic Record (Course Outcomes) Terminology | Medium Of Instruction | Added Definition/Use of Medium of Instruction |
| Enrollment: How to Report | How to Report Enrollment | Added additional guidance for updating enrollment record for Expelled students (#2 noted exception) |
| Student Accommodations | Student Accommodations: Assessment Codes and Descriptors | Updated allowable accommodations to assessments/academic subject |
| Template Hub (template 026) | How to Complete Template 026 | Updated How to Complete template 026 Post Secondary to External Educational Organization Id; Updated for both Template by Task and Template by Number |
| Student Academic Record (Course Outcomes) How to Report… | How to Report Student Academic Record | Update How To reporting Post Secondary area updated to How To reporting External Educational Organization Id |
| Student Academic Record (Course Outcomes) Descriptors | Course Outcomes Descriptors | Update name of Post Secondary Institution Id to External Educational Organization Id |
| Student Academic Record (Course Outcomes) Reporting Guide/References | Student Academic Record Quick Reference Table | Update to title of Student Academic FAQ document |
| School Support Reporting Guides | Student Academic Record (Course Outcomes) | Update to title on Guide Button |
| Course Outcomes | Course Outcome Descriptors | Updated definition to Method - Classroom Credit |
| Special Ed Termination Chart found in Descriptors and How To Submit | Special Education Termination Descriptors | Additional guidance added to code 99 |
| Enrollment Exit Descriptors | Enrollment Descriptors | Addition of Exit Code 51 to descriptor list |
| Reporting Guide: Staff Employment | Reporting Guide: Staff Employment and Staff Injury | Updated to new name: Reporting Guide Staff Employment and Staff Injury. |
| Reporting Guide: Special Education | General Reporting Info | See second bullet. |
| Template 005: Master Schedule | How to Complete Template 005 | Clarification added to Step #6: the Sequence of Course is only reported on this template. |
| Template 021: Alternative Education | How to Complete Template 021 | Step #3 and #5 updated. |
| Reporting Guide: Membership | How to Determine Students Counted or Excluded for Membership | Students in grade level KG may not be reported as dual enrolled. |
| Reporting Guide: Special Education | Special Education: Program Names and Setting Codes for Ages 5/KG and Ages 6-22 | Removed Code “03” from Code Value & Setting Descriptor. |
| Reporting Guide: Course Outcomes | Course Outcomes: General Reporting Info | Added guidance under General Reporting Info |
| General Resources | Student and Staff Reporting Requirement Docs for CTEs | Added reporting requirement docs for CTEs |
| FAQ Library | FAQ Library | Added Career Centers (CTEs) button |
| Assessment Accommodations | 2023-2024 Assessment Accommodations | Updated both School and Vendor areas Student Assessment Accommodations removing codes no longer allowable |
| Reporting Guide: Special Education Evaluation | Reporting Guide: Special Education Evaluation | Updated multiple documents |
| Reporting Guide: Special Education | Reporting Guide: Special Education | Updated multiple documents |
| Template Hub | How to Complete Template 008 | Various edits to delineate reporting of School ID or Corp ID |
| Reporting Guide: Curricular Materials Assistance | Tutorial Video | Video Added |
| Reporting Guide: Course Outcomes & Template Hub | Course Outcomes Descriptors How to Complete Template 026 | Updated Credit Type Descriptors on the Descriptor table which also update the template reporting guidance. |
| Template Hub | How to Complete Template 027 | Updated Guidance on reporting Diploma Levels |
| Reporting Guide: Membership | Tutorial for 2023-2024 (Video + SlideDeck) | Added resources |
| Reporting Guide: Staff Assignment | How to Report Staff Assignment | Updated Guidance on which staff requires Staff Employment records for July certification. |
| Template Hub | How to Complete Template 011 | Updated Guidance for #4 and #5 (Column D and E) |
| Reporting Guide: Curricular Materials Assistance | 2023-2024 Curricular Material Expenditure Form Instructions for Non-Public Schools | Added new document |
| Reporting Guide: Curricular Materials Assistance | 2023-2024 Curricular Material Expenditure Form Instructions for Public Schools | Added new document |
| Reporting Guide: Membership | Residency Requirements Memo | updated for 2023 |
| General Resources | 2023-2024 IDOE Choice Department Monitoring Report | Added new document |
| General Resources | 2023-2024 Submission Cycle Dates | Added new document |
| FAQ Library | FAQ Library | Added questions to multiple sections |
| Curricular Materials Assistance | Curricular Materials Assistance: General Reporting Info | Changes made to reporting guidance in compliance with legislative changes. Only nonpublic schools report this data. |
| Multilingual Learner | Reporting Guide: Multilingual Learners | All pages have updates from IDOE Business Owner review |
| Template Hub | How to Complete Template 027 | Updated Guidance for Field #10 (Locally Created Pathway) |
| Template Hub | How to Complete Template 017 | Updated Guidance for Field #1 (Ed Org Id) |
| School Support Hub | School Support Hub | Added General Resources Button/Area |
| Template Hub | Submission Guide & Dependencies Map | Updated Flowchart (added missing Template 006) |
| Template Hub | How to Complete Template 026 | Updated Instructions |
| Reporting Guides: Course Outcomes | Course Outcomes: General Reporting Info | Clarified guidance under General Reporting Info |
| Template Hub | Submission Guide & Dependencies Map | Updated Flowchart |