Overview:
Here are the quick instructions for utilizing the Calendar Template 001.
Make sure to read the general guidelines for templates (link) before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
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Link to Template
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Template 001 (link)
EdOrg Calendar
Session Grading Period
Click the “” Icon to download the file. If you don’t see the icon, click the 3 dots to the right, then select “Download”.
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Before Beginning, Note:
All steps will be completed in Row 7, downwards.
Instructions:
Enter the SchoolYear for the data being submitted (2024). This is NOT the calendar year.
Enter the SchoolID. See the chart below for more details.
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For example, 2019-2020 Fall Semester
Enter the Term. The allowable term descriptors are listed below on the green chart
Note: The descriptors are both case and space-sensitive.
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Fall Semester
First Quarter
First Trimester
Fourth Quarter
MiniTerm
MiniTerm One
MiniTerm Two
MiniTerm Three
MiniTerm Four
MiniTerm Five
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MiniTerm Six
Other
Second Quarter
Second Trimester
Spring Semester
Summer Semester
Third Quarter
Third Trimester
Year Round
Enter the BeginDate and EndDate of each Term. These should be formatted as [MM/DD/YYYY].
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].
Enter the TotalInstructionalDays. This is the total number of instructional days in that term, between the begin and end date just recorded.
Enter the GradingPeriodDescriptor within each Term
The allowable Grading Period descriptors are listed below on the yellow chart (when entering make sure the program name matches EXACTLY what is allowable; caps, lower case, space.
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End of Year
Fifth Six Weeks
First Nine Weeks
First Semester
First Six Weeks
First Summer Session
First Trimester
Fourth Nine Weeks
Fourth Six Weeks
Second Nine Weeks
Second Semester
Second Six Weeks
Second Summer Session
Second Trimester
Sixth Six Weeks
Summer Semester
Third Nine Weeks
Third Six Weeks
Third Summer Session
Third Trimester
Enter the BeginDate of each GradingPeriod
Note: Again, the Begin Date should be formatted as [MM/DD/YYYY]
Continue adding Descriptors and Begin Dates as needed until completion.
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