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Programs are considered year to year and should have exit dates when students leave the school, are no longer in the program or end of the year (exception is Multilingual Learners and Special Education) program records will be required each year to identify the student is still participating in the program and if no exit date is provided IDOE considers the program closed with the reporting year's ODS.

The begin date can either be from previous years or if vendor prefers to report a date in the new year each year then that is fine as well. The begin date doesn't have to match the conference date. Case conference date could be in the current year if that is when it happened or in prior years.

For a First Steps transition conference, student service dates must be the day services begin whether it is the day of the case conference or at a delayed date. Services must be started by the date student turns 3 yrs old to be compliant unless a valid reason is given. The Initial Case Conference Date is what is used to monitor the timeliness of the initial evaluation process. The date the parent signs the IEP is irrelevant to these dates.

Best practice is to add an end date to the current record and create a new program record for the updated exceptionality.

Entry record data can begin coming through DEX for following school year if marked after 7/1. The data will land in the ODS but will not be validated immediately.

If evaluation was completed elsewhere it could be left blank. Your vendor may require the EV record and use 6/30 as the parental consent date.

As long as compliance timeline was met, the record is compliant no matter if services are ever provided (except for First Steps student). If parent refuses services just provide exit date and reason code 16.

Special Education Program Association is tied to a SchoolID.

The public school that has transferred the PK students to your school will report the SE program record. The servicing should not be reporting an SE program record for these students.

Students who are only being reported for services will have an enrollment record and a Special Education program record and possibly a Title I record - no other data needs to be provided.

When a student that has withdrawn from a corporation and returns, a second Special Education program record would need to be created.

If a student is enrolled at a school, but if a school determines that better accommodations can be met at another school district, the sending schools keeps the SSA (Student School Association) as the Primary "False", and will give the student Ed Org Association with the ADM Code #2. The receiving school will have the SSA as Primary "True" and there is no transfer-in, so they will reporting the student as attendance, without funding. So, no ADM code. More guidance can be found on the ADM - Transfer Out Membership Student Ed Org Guidance Documentation.

If there is an SSA conflict then the record will not update. Generally speaking, as Brandon noted today, the system looks first for a Special Education Program record. If no program record is found then the system looks at SSA records. In the instance of two active SSA records, both with primary school true, the system will provide access to the most recently submitted SSA record.

If the student is attending a detention center that is part of your school corporation, then the student needs to have an enrollment record (SSA) with primary school true and you need to be reporting a Special Education The parent referral/consent date is what triggers the record for EV certification.

As a public school, you will report enrollment with the primary source as false, and the ed org record with primary responsibility being "funding", and use the ADM code "2". The outside learning center will report enrollment with the primary school as true and submit an ed org record with the primary responsibility being "attendance" with no ADM code. The outside learning center will report all other required student data. You, as the public school, will report membership and special education program association, so that you receive funding and accountability for that student.

When a student that has withdrawn from a corporation and returns, a second Special Education program record would need to be created showing the break in services.

No you will not report the private school student with CSEP for Special Education count.

Only report if providing CSEP under the voucher program.

For a First Steps transition conference, student service dates must be the day services begin whether it is the day of the case conference or at a delayed date. Services must be started by the date student turns 3 yrs old to be compliant unless a valid reason is given. The Initial Case Conference Date is what is used to monitor the timeliness of the initial evaluation process. The date the parent signs the IEP is irrelevant to these dates.

This is the date that services begin. It may be after the case conference. It must be by the time the student reaches their 3rd birthday.

Any accommodations needed and are not provided from IEP or ILP should be submitted from the SIS or template - IEP and ILP accommodations will override anything provided.

You would report this students' attendance as 'in attendance'.

If your SIS does not currently support sending SE data then you must submit via template. Please see the Template Hub for more details.

No, do not submit this data via template. Doing so would like cause duplication of SE data when the vendor issue is resolved. Continue reaching out to your vendor support for assistance. If no resolution is found, please create an IDOE Support Team Ticket here.

Schools should report the graduate (academic record) in their cohort year and then the student is still enrolled and may continue their education until they either age out or decide to quit. The Special Education Termination data is provided when the student ends their special education services NOT when the certificate is reported during the cohort year.

In order to report students needing special education termination reported they will need a one day record to associate the student to the SE program and show the termination information.

If the student is terminated from services prior to meeting their grad requirements (prior to July 1) then schools should select the appropriate termination reason; if the services continue after July 1 while the student is working to meeting the graduation requirements then graduate termination reason will be reported and certified in the following school year.

Schools should be reporting all termination reasons for any student they were servicing and are no longer servicing including 'no shows'. To submit the data a one day school association prior to the calendar should have been provided to show the mobility; if not then this will need to be done, then a SE program record needs to be provided with the end date and termination reason.

Schools should be reporting all termination reasons for any student they were servicing and are no longer servicing including 'no shows'. To submit the data a one day school association prior to the calendar should have been provided to show the mobility; if not then this will need to be done, then a SE program record needs to be provided with the end date and termination reason.