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Below, you will find a list of features and updates currently under study or work by IDOE’s Data Exchange Team.
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Developments Items for 2025-2026
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Feature/Update:
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Description:
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Area Affected:
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Development Team Status:
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Status Updated on:
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Other Notes:
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Discipline - Weapon Descriptors
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Weapon descriptors being added for reporting when students have a behavior of 04, 05, 06
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Discipline
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Allows schools to provide weapon data as required for federal reporting.
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Discipline - Validations on Weapons
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New validations created to allow certain weapon descriptors to be reported for certain behaviors
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Discipline
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Additional validations on weapon reporting against behaviors to maintain data quality.
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Discipline - Template(s)
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Discipline templates updated as needed for reporting of weapon descriptors
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Discipline
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Updates to templates as needed for schools that do not have SIS means of reporting required data.
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Educator Rating Reporting
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Educator Rating/Reason descriptors and template creation
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Educator Rating
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Creation of ER data being reported from schools via Data Exchange will begin in the 2026 school year.
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ML Instrument Code
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Removal of Instrument Code 4 in the 2026 school year
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Multilingual Learners
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Instrument Used code value 4 will no longer be allowed for reporting in the 2026 school year.
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CL Event Descriptor
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Removal of ‘Instructional Half Day’ Calendar Event Descriptor
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Calendar
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Instructional Half Day will no longer be allowed for reporting in the 2026 school year. Instructional minutes can indicate students are only being educated for half a day.
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Good Cause Exemption Codes
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Additional Good Cause Exemption code values
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Accommodations
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Five new GCE codes to identify those students who may be promoted from grade 3 to grade 4.
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Good Cause Exemption Validations
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Additional Validations against new GCE codes
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Enrollment
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Additional validations to maintain data quality.
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Certified Employee - CE-5 Update
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Updating logic on CE-5 to only view prior year staff salary and not all historical salary amounts
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Certified Employee
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Update to logic on CE-5 will reduce number of validation messages provided back to schools.
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Choice Membership/COLS
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New validation not allowing COLS to be reported as 1099990000 when ADM type is 10
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Membership
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Additional validation to maintain data quality. Students with COLS outside of Indiana may not be claimed for Choice Scholarship.
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Membership - ME-35 Update
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Updating logic on ME-35
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Membership
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Updating logic on ME-35 to reduce number of validation messages provided to schools when students have two enrollment records at different schools under the same LEA.
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Student/Parent (Contact) Association
Template 013 Update
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Adding Parent Email Address
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Student/Parent Association
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Adding parent email address with integration of new IEP system for those contacts identified as legal designee. Also updating template 013 to capture parent email address for schools that do not have SIS means of reporting data.
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Grad Plan Development
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Adding Grad Plan Reporting
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Reporting of a student’s intent for graduation/diploma completion beginning with 2029 graduation cohort group.
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Course Outcome Update
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Section Identifier added to Course Transcript (outcomes)
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Course Outcomes
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Developments Items for 2024-2025
Feature / Update: | Description: | Area Affected: | Development Team Status: | Status Updated on: | Other Notes: | ||||||
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Add student Name and DOB to Ed ID Additional Info grid and provide ability to print or export the Additional Info | Requested addition so that if Additional Info grid needs to be saved locally for audit purposes | Ed-ID |
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| Requested by school users since this grid is often the only way they can confirm student has enrolled in another Indiana school to assist with providing the accurate exit code to DEX | ||||||
Add STN create date | Providing the date the STN was created when performing student search | Ed-ID |
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| To assist IDOE specialists when determining which STN to inactivate when merging STNs. | ||||||
Discipline Summary | Separating the Discipline Certification Summary page by school alphabetically by school | Discipline Certification Summary |
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| To assist individual schools in validating discipline summary counts | ||||||
Validation Results Export | Move Person ID and Ed Org ID fields to front of the validation results export file | Validation Tab |
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| Moving person and ed org IDs to the beginning of the validation results roster and having the message at the end of the file will assist schools. | ||||||
Template Upload Results | Results from Template Uploads | Upload Tab |
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| DEBUG results returned when there are errors have been removed. These are not errors and not relevant to what is causing the template file or record on the file to fail. | ||||||
Validation Page/Contacts | Ability to maneuver back and forth from conflict (hyperlink) and contact page | Validation page and Contacts page |
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| When selecting the hyperlink from the conflict this moves the user to the contacts page for the ed org ID. Back to Search now brings user back to the conflict page. | ||||||
Contacts Search | Adding sort filter to view contacts for a school ID within a corporation | Contacts |
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| Allow users to search contacts by school within a corporation. Filter added to select a type and/or school once LEA/Corp ID is selected and Full Directory is selected. | ||||||
Certification Summary Grids | Download and print individual summary grid prior to certification | Certification Summary Grids |
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| Provides ability to download and print an individual summary grid prior to certification. | ||||||
Certification Summary Grids | Sub-Totals by school added on summary grids where relevant | Certification Summary Grids |
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| Provides sub-totals by school. | ||||||
Home & Certify Pages | Certification begins [date & time] and ends [date & time] - add the time zone. | Home page Certify box and Certify page |
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| Provides consistency with both pages and shows time zones. | ||||||
Conflicts | Solution to allow users a way to navigate back and forth when working on conflicts from validation page and contact report. | Validation Results and Contact Report |
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| Provides better navigation within DEX portal. Back to Search added on Contact page when navigating from conflict hyperlink to take you back to the conflict page. | ||||||
Validation Page | Addition to run validations on future datasets when current dataset is in certification mode. | Validation Page |
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| Allows users to run validations for all future reports(datasets) when the system is in certification mode for the current cycle. | ||||||
Validation Page | Addition of validation run status. | Validation Page |
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| Enhancement to show user the status of Validation Run = In Queue, In Progress, Complete, Failed | ||||||
Certified Summary Grids | Update all summary grids to be consistent and display both school name and ed org Id. | Certify Tab |
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| Enhancement to certification summary grids for consistency. | ||||||
Validation Page | Addition of message type to the number of errors on validation result page. | Validation Results |
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| Provides message ‘type’ with number of messages to allow user to know what type of validation message is being reviewed. | ||||||
Validation Page | Addition of Run ID on the page. | Validation Results |
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| Provides Run ID on the page without going back to main validation page. | ||||||
Certified Rosters | Addition of filter to lookup student, staff, school ID quickly on certified roster. | Certify Tab |
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| Enhancement added to certified roster results page to allow end users to filter on student, staff, or school. | ||||||
Validation Results | Addition of filters to lookup student, staff, school ID quickly on validation results. | Validation Tab |
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| Enhancement added to validation results page to allow end users to filter on student, staff, or school to find error messages quickly. | ||||||
Cycle Page | Ability to export Cycle Schedule. | Cycle Page |
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| Enhancement to export and print the cycle schedule. | ||||||
Validation Page | Ability to run validations on future certifications when current certification is in ‘sign-off’. | Validation Page |
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| Users can run a validation on future certifications when making corrections to data while the current certification cycle is in ‘sign-off’. | ||||||
Certified PDFs (summary grids) | Addition of hyperlinks to provide access to historical signed certified PDFs. | Certify Tab |
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| Schools may access historical certified PDFs as long as the signatures (certification) are completed. Hyperlinks can be located under the ‘Certified Cycle Archive’. |
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