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Overview:
Here are the quick instructions for utilizing Template 010 (link) Staff Association Staff Section.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
Before Beginning, Note:
All steps will be completed in Row 7, downwards.
Instructions:
1. Enter the SchoolYear for the data being submitted (2024).
This is NOT the calendar year.
2. Enter the SchoolID.
See the chart below for more details.
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School ID: Public vs. Non-Public Schools
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Public
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Non-Public
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School ID is a ten digit number comprised from current Corporation and State assigned ID
ALL School ID’s start with 10
Next current state assigned Corporation ID - example 1234
Last ends with state assigned School ID 6789
Example School ID: 1012346789
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School ID is a ten digit number comprised from current Corporation and State assigned ID
ALL School ID’s start with 10
Next Corporation ID is always four zeros - example 0000
Last ends with state assigned School ID A456 with Alpha converted to number
A=1, B=2, C=3, D=4
Example: School ID: 1000001456
3.Enter the staff SPN of who is teaching or responsible for each individual course.
Note: Make sure to format any cells with numbers as TEXT.
4. Enter the exact SessionName that you provided from the Master Schedule templates (004, 005) and Student Section Association Template (017).
Staff section records are matched to student section records to create the relationship (or association) to the students scheduled in their class(es).
Term descriptors must match across calendar, master schedule data, staff, and student section records.
If you need it for reference again, the allowable term descriptors are listed below on the green chart.
Formatting Note: These descriptors are case and space sensitive.
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Fall Semester
First Quarter
First Trimester
Fourth Quarter
MiniTerm
MiniTerm One
MiniTerm Two
MiniTerm Three
MiniTerm Four
MiniTerm Five
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MiniTerm Six
Other
Second Quarter
Second Trimester
Spring Semester
Summer Semester
Third Quarter
Third Trimester
Year Round
5. Enter the BeginDate & EndDate that a staff is assigned to each individual course.
These should be formatted as [MM/DD/YYYY].
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”.
6. Enter the exact LocalCourseCode you provided on the Master Schedule Section Template (005).
Remember, this must be an exact match, including case and spacing provided.
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