...
Report a staff section record (staff scheduled or responsible for) associated with each student academic record.
Staff section records must align to the student academic record to create the relationship between the staff and the student for course outcome reporting.
Staff section records are not required when reporting transfer credits from out of state, homeschool, or other means that would not be provided from an Indiana Educational Organization through normal scheduling.
...
How to Report
...
Student Section
How to Report Earned Credits
Only whole credits are allowed; no partial credits may be provided.
Students failing a course and earning zero credits would provide a record with 0 Earned Credits.
Students retaking a course to better their grade (GPA) shall not increase the maximum allowed credits for the course.
IDOE will only acknowledge the maximum number of credits allowed for each course.
Schools reporting ‘replacement’ grades/credits earned in the same or previous school year for completed courses shall not increase the maximum allowed credits for the course.
IDOE will only acknowledge the maximum number of credits allowed for each course.
How to Report Credit Type
Students failing a course and earning zero credits would provide a record with the credit type the student was attempting to earn.
Allowable Credit Types are:
...
Report outcomes for all enrolled courses associated with a student at any time during the reporting school year including those courses not completed.
Allowable outcomes are:
...
a student section record (student schedule for each course the student is enrolled).
Student section records must align to a session name, local course code, and section identifier provided in the master schedule.
Begin and End dates for each student section is required to identify when the student is enrolled (scheduled) in the course.
NEW for 2024-2025 school year reporting on the student section record; ATTEMPT STATUS DESCRIPTOR.
Attempt Status Descriptor is not a required field and may be left blank.
Attempt Status Descriptor may be utilized to report ‘no grade awarded’ when a student drops a section of a course due to exiting a school, changing teachers or sections of a course, or dropping a course for other reasons.
NOTE: this is not utilized for balancing classrooms.
Utilizing the attempt status on the student section may alleviate the need for a student transcript record and allow schools and/or vendors to provide a status of ‘no grade awarded when a student is dropping the course prior to completion.
Attempt Status Descriptor
Attempt Status Descriptor | Definition/Use |
|---|---|
No Grade Awarded | Student did not complete the course before exiting the school or dropping the course and no student transcript record is being provided. |
How to Report Course Outcomes
Report outcomes for all enrolled courses associated with a student at any time during the reporting school year including those courses not completed.
Allowable outcomes are:
| Insert excerpt | ||||||||
|---|---|---|---|---|---|---|---|---|
|
...
How to Report Earned Credits
Only whole credits are allowed; no partial credits may be provided.
Students failing a course and earning zero credits would provide a record with 0 Earned Credits.
Students retaking a course to better their grade (GPA) shall not increase the maximum allowed credits for the course.
IDOE will only acknowledge the maximum number of credits allowed for each course.
Schools reporting ‘replacement’ grades/credits earned in the same or previous school year for completed courses shall not increase the maximum allowed credits for the course.
IDOE will only acknowledge the maximum number of credits allowed for each course.
...
How to Report Credit Type
Students failing a course and earning zero credits would provide a record with the credit type the student was attempting to earn.
Allowable Credit Types are:
| Insert excerpt | ||||||||
|---|---|---|---|---|---|---|---|---|
|
...
How to Report Grade Point Average (GPA)
Reporting GPA information can also be found on the Reporting Guide: Graduate page.
Provide the Student Academic Record when updates are made to a student’s overall cumulative GPA or when course outcomes affect a change in the cumulative GPA. Note: The Student Academic Record does not require graduate information when school’s are providing updates to the student’s cumulative GPA.
Reporting GPA data requires:
Overall Cumulative GPA (GradePointAverageValue)
The student's overall cumulative GPA for the entirety of their high school career.
A student’s high school career may begin prior to entering 9th grade. The GPA begins when students take their first high school course which may be prior to 9th grade.
Students may have an overall cumulative GPA value higher than 4.0 provided.
Grade Point Average Type Descriptor identifying if the GPA is considered weighted or unweighted
Reporting may be at the school level or student level based on current reporting values schools have in place.
GPA ‘Is Cumulative’
This is always ‘True’ as the state expects the GPA provided to be cumulative.
This is not the GPA of each course, each term, or each school year; this is to be and overall cumulative GPA.
Maximum GPA value (maxGradePointAverageValue)
This is set at 4.0 for state reporting while students may have a higher (or lower) cumulative value provided.
...
How to Report Transfer Credits
...