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Report a staff section record (staff scheduled or responsible for) associated with each student academic record.
Staff section records must align to the student academic record to create the relationship between the staff and the student for course outcome reporting.
Staff section records are not required when reporting transfer credits from out of state, homeschool, or other means that would not be provided from an Indiana Educational Organization through normal scheduling.
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How to Report
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Student Section
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Report outcomes for all enrolled courses associated with a student at any time during the reporting school year including those courses not completed.
Allowable outcomes are:
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a student section record (student schedule for each course the student is enrolled).
Student section records must align to a session name, local course code, and section identifier provided in the master schedule.
Begin and End dates for each student section is required to identify when the student is enrolled (scheduled) in the course.
NEW for 2024-2025 school year reporting on the student section record; ATTEMPT STATUS DESCRIPTOR.
Attempt Status Descriptor is not a required field and may be left blank.
Attempt Status Descriptor may be utilized to report ‘no grade awarded’ when a student drops a section of a course due to exiting a school, changing teachers or sections of a course, or dropping a course for other reasons.
NOTE: this is not utilized for balancing classrooms.
Utilizing the attempt status on the student section may alleviate the need for a student transcript record and allow schools and/or vendors to provide a status of ‘no grade awarded when a student is dropping the course prior to completion.
Attempt Status Descriptor
Attempt Status Descriptor | Definition/Use |
|---|---|
No Grade Awarded | Student did not complete the course before exiting the school or dropping the course and no student transcript record is being provided. |
How to Report Course Outcomes
Report outcomes for all enrolled courses associated with a student at any time during the reporting school year including those courses not completed.
Allowable outcomes are:
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Overall Cumulative GPA (GradePointAverageValue)
The student's overall cumulative GPA for the entirety of their high school career.
A student’s high school career may begin prior to entering 9th grade. The GPA begins when students take their first high school course which may be prior to 9th grade.
Students may have an overall cumulative GPA value higher than 4.0 provided.
Grade Point Average Type Descriptor identifying if the GPA is considered weighted or unweighted
Unweighted is provided when the student did not attempt to complete or completed a single course considered ‘weighted’ throughout their high school career.
Weighted is provided when the student did attempt to complete or completed at least one course considered ‘weighted’ throughout their high school careerthan 4.0 provided.
Grade Point Average Type Descriptor identifying if the GPA is considered weighted or unweighted
Reporting may be at the school level or student level based on current reporting values schools have in place.
GPA ‘Is Cumulative’
This is always ‘True’ as the state expects the GPA provided to be cumulative.
This is not the GPA of each course, each term, or each school year; this is to be and overall cumulative GPA.
Maximum GPA value (maxGradePointAverageValue)
This is set at 4.0 for state reporting while students may have a higher (or lower) cumulative value provided.
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