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Below, you will find a list of features and updates currently under study or work by IDOE’s Data Exchange Team.

Chart Key:

Expand
titleClick to see more...

Status

Definition

Status
colourPurple
titleUNDER CONSIDERATION

The Data Exchange Development Team is gauging the interest and feasibility of the idea / feature.

Status
colourYellow
titleIn Development

The Data Exchange Development Team is actively developing this idea / feature.

Status
colourGreen
titleDEPLOYED

The Data Exchange Development Team has implemented this idea / feature.

Status
colourBlue
titleapproved for development

The Data Exchange Development Team has approved this idea / feature for the upcoming school year.

...

Developments Items for 2024-2025

Feature / Update:

Description:

Area Affected:

Development Team Status:

Status Updated on:

Other Notes:

Home & Certify Pages

Certification begins [date & time] and ends [date & time] - add the time zone.

Home page Certify box and Certify page

Status
colourGreen
titledeployed

Provides consistency with both pages and shows time zones.

Conflicts

Solution to allow users a way to navigate back and forth when working on conflicts from validation page and contact report.

Validation Results and Contact Report

Status
colourBlue
titleapproved for development

Provides better navigation within DEX portalAdd student Name and DOB to Ed ID Additional Info grid and provide ability to print or export the Additional Info

Requested addition so that if Additional Info grid needs to be saved locally for audit purposes

Ed-ID

Status
colourPurple
titleunder consideration

Requested by school users since this grid is often the only way they can confirm student has enrolled in another Indiana school to assist with providing the accurate exit code to DEX

Add STN create date

Providing the date the STN was created when performing student search

Ed-ID

Status
colourPurple
titleunder consideration

To assist IDOE specialists when determining which STN to inactivate when merging STNs.

Discipline Summary

Separating the Discipline Certification Summary page by school alphabetically by school

Discipline Certification Summary

Status
colourYellow
titlein development

To assist individual schools in validating discipline summary counts

Validation Results Export

Move Person ID and Ed Org ID fields to front of the validation results export file

Validation Tab

Status
colourGreen
titledeployed

Moving person and ed org IDs to the beginning of the validation results roster and having the message at the end of the file will assist schools.

Template Upload Results

Results from Template Uploads

Upload Tab

Status
colourGreen
titledeployed

DEBUG results returned when there are errors have been removed. These are not errors and not relevant to what is causing the template file or record on the file to fail.

Validation Page/Contacts

Ability to maneuver back and forth from conflict (hyperlink) and contact page

Validation page and Contacts page

Status
colourGreen
titledeployed

When selecting the hyperlink from the conflict this moves the user to the contacts page for the ed org ID. Back to Search now brings user back to the conflict page.

Contacts Search

Adding sort filter to view contacts for a school ID within a corporation

Contacts

Status
colourGreen
titledeployed

Allow users to search contacts by school within a corporation. Filter added to select a type and/or school once LEA/Corp ID is selected and Full Directory is selected.

Certification Summary Grids

Download and print individual summary grid prior to certification

Certification Summary Grids

Status
colourGreen
titledeployed

Provides ability to download and print an individual summary grid prior to certification.

Certification Summary Grids

Sub-Totals by school added on summary grids where relevant

Certification Summary Grids

Status
colourGreen
titledeployed

Provides sub-totals by school.

Home & Certify Pages

Certification begins [date & time] and ends [date & time] - add the time zone.

Home page Certify box and Certify page

Status
colourGreen
titledeployed

Provides consistency with both pages and shows time zones.

Conflicts

Solution to allow users a way to navigate back and forth when working on conflicts from validation page and contact report.

Validation Results and Contact Report

Status
colourGreen
titledeployed

Provides better navigation within DEX portal.

Back to Search added on Contact page when navigating from conflict hyperlink to take you back to the conflict page.

Validation Page

Addition to run validations on future datasets when current dataset is in certification mode.

Validation Page

Status
colourGreen
titledeployed

Allows users to run validations for all future reports(datasets) when the system is in certification mode for the current cycle.

Validation Page

Addition of validation run status.

Validation Page

Status
colourGreen
titledeployed

Enhancement to show user the status of Validation Run = In Queue, In Progress, Complete, Failed

Certified Summary Grids

Update all summary grids to be consistent and display both school name and ed org Id.

Certify Tab

Status
colourGreen
titledeployed

Enhancement to certification summary grids for consistency.

Validation Page

Addition of message type to the number of errors on validation result page.

Validation Results

Status
colourGreen
titledeployed

Provides message ‘type’ with number of messages to allow user to know what type of validation message is being reviewed.

Validation Page

Addition of Run ID on the page.

Validation Results

Status
colourGreen
titledeployed

Provides Run ID on the page without going back to main validation page.

Certified Rosters

Addition of filter to lookup student, staff, school ID quickly on certified roster.

Certify Tab

Status
colourGreen
titledeployed

Enhancement added to certified roster results page to allow end users to filter on student, staff, or school.

Validation Results

Addition of filters to lookup student, staff, school ID quickly on validation results.

Validation Tab

Status
colourGreen
titledeployed

Enhancement added to validation results page to allow end users to filter on student, staff, or school to find error messages quickly.

Cycle Page

Ability to export Cycle Schedule.

Cycle Page

Status
colourGreen
titledeployed

Enhancement to export and print the cycle schedule.

Validation Page

Ability to run validations on future certifications when current certification is in ‘sign-off’.

Validation Page

Solution to allow users to run

Status
colourBlueGreen
titleapproved for development

deployed

Users can run a validation on future certifications when making corrections to data while the current certification cycle is in ‘sign-off’.

Certified PDFs (summary grids)

Addition of hyperlinks to provide access to historical signed certified PDFs.

Certify Tab

Status
colourGreen
titledeployed

Schools may access historical certified PDFs as long as the signatures (certification) are completed. Hyperlinks can be located under the ‘Certified Cycle Archive’.

...