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Overview:
Here are the quick instructions for utilizing Template 010 (link) Staff Association Staff Section.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
Before Beginning, Note:
All steps will be completed in Row 7, downwards.
Instructions:
1. Enter the SchoolYear for the data being submitted.
This is the current reporting school year and NOT the calendar year.
Example: If the reporting school year is 2023-2024, the school year field should be 2024.
Note: Incorrect school year provided will cause data to not be found in Data Exchange.
2. Enter the SchoolID.
See the chart below for more details.
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School ID: Public vs. Non-Public Schools
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Public
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Non-Public
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School ID is a ten digit number comprised from current Corporation and State assigned ID
ALL School ID’s start with 10
Next current state assigned Corporation ID - example 1234
Last ends with state assigned School ID 6789
Example School ID: 1012346789
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School ID is a ten digit number comprised from current Corporation and State assigned ID
ALL School ID’s start with 10
Next Corporation ID is always four zeros - example 0000
Last ends with state assigned School ID A456 with Alpha converted to number
A=1, B=2, C=3, D=4
Example: School ID: 1000001456
3.Enter the staff SPN of who is teaching or responsible for each individual course.
Note: Make sure to format any cells with numbers as TEXT.
4. Enter the exact SessionName that you provided from the Calendar Templates (001, 002, 003 )Master Schedule templates (004, 005) and Student Section Association Template (017).
Staff section records are matched to student section records to create the relationship (or association) to the students scheduled in their class(es).
Term descriptors must match across calendar, master schedule data, staff, and student section records.
If you need it for reference again, the allowable term descriptors are listed below on the green chart.
Note: These descriptors are case and space sensitive.
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Term Descriptors
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Fall Semester
First Quarter
First Trimester
Fourth Quarter
MiniTerm
MiniTerm One
MiniTerm Two
MiniTerm Three
MiniTerm Four
MiniTerm Five
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MiniTerm Six
Other
Second Quarter
Second Trimester
Spring Semester
Summer Semester
Third Quarter
Third Trimester
Year Round
5. Enter the BeginDate & EndDate that a staff is assigned to each individual course.
These should be formatted as [MM/DD/YYYY].
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”.
6. Enter the exact LocalCourseCode you provided on the Master Schedule Course Offerings Template (004), Master Schedule Section Template (005), and Student Enrollment Student Section Association Template (017).
Remember, this must be an exact match, including case and spacing provided.
7. Enter the SectionIdentifier that was provided on the Master Schedule Section Template (005).
Formatting Note: This must match the case and spacing used.
8. Enter the ClassroomPositionDescriptor of the staff member managing each course using the yellow chart below.
Formatting Note: These code values are case and space sensitive; provide the code value (left column), not the text name in the definition.
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ClassroomPosition Descriptor
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Definition
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0
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Not a special education or EL (multilingual) teacher
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4
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Co-Teacher = Special education teacher works within the classroom
with the general education teacher providing instruction
NOTE: former staff reported with Team
Teaching may be reported as Co-Teacher.
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5
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Consultant Teacher = Special education teacher provides consultation
to the general education teacher)
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6
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Resource Room teacher = Special education teacher provides direct
assistance to students in a segregated setting after students have received
instruction from the primary teacher
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8
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Primary Special Education Teacher = Special education teacher is the
primary teacher for any grade level classroom.
NOTE: combined Core Academic Elementary and Core Academic Junior High, Middle or Secondary School and Non-Core Academic Instruction teacher into Primary Special Education teacher.
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EL Co-Teacher
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Multilingual (EL) teacher works within the classroom with the general education teacher providing instruction.
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EL Consultant Teacher
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Multilingual (EL) teacher provides consultation to the general education teacher.
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EL Primary Teacher
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Multilingual (EL) teacher is the primary teacher for any grade level classroom.
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EL Resource Teacher
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Multilingual (EL) teacher provides direct assistance to students in a segregated setting after students have received instruction from the primary teacher.
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