Page Comparison

STN- A “Student Test Number” that is uniquely assigned to them.

SPN- A “Staff Personnel Number” that is uniquely assigned to them.

First Name - This is a legal birth name from a birth certificate or other legal documentation. Do not report a nickname or name the student or family prefers.

Middle Name - This is a legal middle name from a birth certification or other legal documentation. NOTE: it is allowable to create an Ed-ID without a middle name. If there is no middle name on legal documentation, leave the field blank when creating the Ed-ID.

Last Surname - This is a legal birth name from a birth certificate or other legal documentation. Do not report a nickname or name the student or family prefers.

Name Suffix - Only enter data here, such as Jr, II, III, if this is part of their legal name. Otherwise, leave this field blank

Birth Date - Enter as provided by a students’/staff birth certificate or other legal documentation, written with the year first as “YYYY-MM-DD.” The birth date has the year listed first within Ed-ID because it assists with the sorting and search.  

• Note: Be careful when entering data from a non-US birth certificate, as the month and day are commonly written as day/month.

Language Code - Report the language of the student as determined from the student’s original Home Language Survey (HLS (in English). The HLS is available in Spanish here.

• A complete list of Language Codes can be found here: Student Code Values

Race - This data should be collected in accordance with the  “Collecting Racial and Ethnic Data” form, Part 2. The Spanish version can be found here.

• A more comprehensive guide for connecting geographic/national origin with a race can be found here.

• Note: **Students in K-12 and Staff are required to have a race.

Sex - Enter the student’s/Staff sex. This doesn’t impact the matching score much as you cannot determine an identity based on the sex alone.

• Female

• Male

• Unknown**

  ** Students in K-12 are required to have a sex