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Overview:Here are the quick instructions for utilizing Template 026 Student Transcript Course Transcript. Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues. Before Beginning, Note:
Instructions:1. Enter the SchoolYear for the data being submitted.
2. Enter the StudentEdOrgID.
3. Enter the STN.
4. Enter the TermDescriptor. The allowable Term Descriptors are listed below on the green chart.
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The term does not have to be reported as Summer Semester.
IDOE will know this is a summer school outcome from the method credit type provided in field #9.
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Term Descriptors
Fall Semester
5. Enter the CourseCode using this website.
6. For the CourseEdOrgID, enter this number exactly: “1088000000”7. Enter the CourseAttemptResult using one of the allowable course attempt result types listed on the chart below.
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Note: Outcomes of Incomplete and In Progress (found in other course outcome result charts) will not be relevant for Summer School.
Outcome | Definition/Use |
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Pass | Student has completed and passed the course. |
Fail | Student has completed and failed the course. |
No Grade Awarded | Student did not complete the course; exiting summer school prior to completion. |
8. Enter the FinalNumericGrade.
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8. Enter the FinalNumericGrade.
9. Report the Method Credit Earned.
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Summer participation 90% or more
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Summer school participation 90% or more
ALL students in all grade levels participating and being educated in summer school courses scheduled by the reporting school.
No additional student or staff section data is required. Course code must align to an identified Indiana course code.
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Method Credit Type
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Definition/Use
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Additional Data Requirements
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Summer school credit
(NOTE: this method is only valid for 2023-2024 school year reporting and will be removed for 2024-2025 school year reporting)
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ALL students in all grade levels participating and being educated in summer school courses scheduled by the reporting school.
ALL students in all grade levels participating and being educated in summer school courses held outside of the reporting school.
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No additional student or staff section data is required. Course code must align to an identified Indiana course code.
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Summer school IOA
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All students participating in summer school courses through Indiana Online per an agreement with the reporting school.
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No additional student or staff section data is required.
Course code must align to an identified Indiana course code.
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Summer participation 49% or less
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Summer school participation 49% or less
ALL students in all grade levels participating and being educated in summer school courses scheduled by the reporting school.
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No additional student or staff section data is required. Course code must align to an identified Indiana course code.
Schools will determine each student’s participation percentage to each course attempted in summer school based on local policy.
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Summer participation 50% to 89%
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Summer school participation 50% to 89%
ALL students in all grade levels participating and being educated in summer school courses scheduled by the reporting school.
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No additional student or staff section data is required. Course code must align to an identified Indiana course code.
Schools will determine each student’s participation percentage to each course attempted in summer school based on local policy.
10. Enter the EarnedCredits.
11. Enter the CreditTypeDescriptor using one of the allowable descriptors listed on the chart below..
12. If Dual Credit is reported in CreditTypeDescriptor, then the External Educational Organization Id (formerly Post Secondary Institution Id) field must be completed by entering the Ed Org Id on the chart.
Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly. |
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