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Excerpt
nameHow to Complete Template 008

Overview:

Here are the quick instructions for utilizing Template 008 Staff Association Staff EdOrg Assignment Association.

Before Beginning, Note:

  • All steps will be completed in Row 7, downwards.

Instructions:

1. Enter the EdOrgID.

  • You will either report the Corp ID or School ID, depending upon the particular classification. Refer to the columns below that state “Report with this…” on the charts belowstaff classification (refer to the chart immediately below).

  • Refer to charts in Step 3 to determine whether to report the Corp ID or School ID by utilizing the “Report with” column.

EdOrgID: Public vs. Non-Public Schools

Corp ID Public

School ID Public

Corp ID Non-Public

School ID Non-Public

  • EdOrgID (Corp/LEA) is a ten digit number comprised from current Corporation assigned ID

  • ALL School ID’s start with 10

  • Next current state assigned Corporation ID - example 1234

  • Last ends with 0000

    • Example School ID: 1012340000

School ID is a ten digit number comprised from current Corporation and State assigned ID

ALL School ID’s start with 10

Next current state assigned Corporation ID - example 1234

Last ends with state assigned School ID 6789

Example School ID: 1012346789

  • EdOrgID is a ten digit number comprised from current CorpID and State assigned ID

  • ALL School ID’s start with 10

  • Next Corporation ID is always four zeros - example 0000

  • Last ends with state assigned School ID A456 with Alpha converted to number

    • A=1, B=2, C=3, D=4

  • Example: School ID: 1000001456

School ID is a ten digit number comprised from current Corporation and State assigned ID

ALL School ID’s start with 10

Next Corporation ID is always four zeros - example 0000

Last ends with state assigned School ID A456 with Alpha converted to number

  • A=1, B=2, C=3, D=4

Example: School ID: 1000001456

2. Enter the SPN for each staff member.

  • Note: Make sure these cells are formatted as “TEXT”. 

3. Enter the StaffClassificationDescriptors.

  • The roles/classifications available for reporting can be found below on the green chart(s) provided.

  • Please refer to guidance documentation here for more detailed information on staff classifications and their uses.

  • Note: Staff may have more than one classification assigned and requires a separate record for each one associated to the staff.

  • Note: These descriptors are case and space sensitive.

Insert excerpt
IKHTV:Staff Assignment and Contact: Descriptors
IKHTV:Staff Assignment and Contact: Descriptors
nameKey Contacts Staff Classification
nopaneltrue

Insert excerpt
IKHTV:Staff Assignment and Contact: Descriptors
IKHTV:Staff Assignment and Contact: Descriptors
nameData Exchange Access Staff Classification Descriptors
nopaneltrue

Insert excerpt
IKHTV:Staff Assignment and Contact: Descriptors
IKHTV:Staff Assignment and Contact: Descriptors
nameAdditional Staff Classifications Descriptors
nopaneltrue

Insert excerpt
IKHTV:Staff Assignment and Contact: Descriptors
IKHTV:Staff Assignment and Contact: Descriptors
nameMiscellaneous Staff Classifications Descriptors
nopaneltrue

Insert excerpt
IKHTV:Staff Assignment and Contact: Descriptors
IKHTV:Staff Assignment and Contact: Descriptors
nameEdPlan Tile Access Staff Classifications
nopaneltrue

4. Enter the BeginDate and if necessary, the EndDate of the Staff Member’s employment.

  • Providing the EndDate is only necessary if the staff member has left your EdOrgId’s employment.

  • Formatting Note: Excel will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].

Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.

...