Student Accommodations: General Reporting Info

Overview:

The purpose of this data collection is to gather CSEP (Choice Special Education Plan), ILP (Individual Learning Plan for English Learners), and/or Section 504 Plan student accommodation information to populate student-level information in Cambium Assessments Inc. (CAI) Test Information Distribution Engine (TIDE) for ILEARN 3-8, ILEARN Biology ECA, ILEARN U.S. Government ECA, IREAD-3 (first time testers and re-testers), and ISTEP+ Grade 10 Retest assessments during the 2020-2021 school year.

Student Accommodation Data Impacts:

• Creating CSEP, ILP and/or 504 Plan student accommodations in CAI’s assessment system (TIDE)

• Designating CSEP, ILP and/or 504 Plan student as not having accommodations in CAI’s assessment system (TIDE)

Student Accommodations applies to:

• Public schools (Traditional and Charter)

• Programs (e.g., Interlocals) that are the primary educators for students

• Nonpublic schools (Choice Scholarship program, Accredited and Freeway)

Student Accommodations requires following data points sent via Vendor or Template:

(click to see more detail):

Reporting Timeline:

General Reporting Info

• Report ALL students' attendance who are enrolled and attending at any time during the academic school year. 

  • Pre-Kindergarten and Post High School students (grades PK and 13) data will not be included in state reports or used in any accountability calculations.

  • Students dual enrolled, attending a career or CTE program, or attending less than 50% of the time attendance data will not be included in state reports or used in any accountability calculations.

• All days should be reported as either full (1) or half (.5) day.  

  • Students may have two attendance records for the same day with different attendance event codes with each record reported as half (.5) to total a full day (1) of attendance.

  • Students enrolled and SCHEDULED with less than a full day AND fulfill their scheduled classes for the day are reported with a whole day of attendance. 

  • Students enrolled and SCHEDULED with less than a full day AND do not fulfill their scheduled classes for the day are reported with either a half day or whole day of absence depending on the amount of time they participated in their scheduled classes.

  • Students enrolled in two schools DO NOT have their attendance combined from the two schools to equal a full day of attendance.

• Attendance roster reports are provided in the Data Exchange Validation Portal under the July Submission Cycle tab, Validation Tab. Select the Attendance Enrollment counts to download. Rosters may be used for attendance reporting verification.

  • Attendance rosters will provide ALL students enrolled any time during the school year with showing if the student is ‘certified’ or ‘excluded’ from the certification counts.

  • Students reported with primary school as ‘false’ will show a status of ‘excluded’ on the roster and will not be counted in the overall attendance counts for certification. 

  • Students reported and have an error or conflict message will show a status of ‘excluded’ on the roster and will not be counted in the overall attendance counts for certification.

    • Excluded status will remain until the error or conflict is corrected. Errors and Conflicts are expected to be corrected prior to certification.

• Schools utilizing templates to report required attendance data must provide all necessary data in the order and manner described in the Attendance Template Reporting Training. 

• Summer school attendance is not reported.  IC 20-33-2-5