Overview:
Here are the quick instructions for utilizing Template 018 Student Enrollment Student Section Association.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
Before Beginning, Note:
All steps will be completed in Row 7, downwards.
Instructions:
1. Enter the SchoolYear for the data being submitted.
This is the current reporting school year and NOT the calendar year.
Example: If the reporting school year is 2023-2024, the school year field should be 2024.
Note: Incorrect school year provided will cause data to not be found in Data Exchange.
2. Enter the SchoolID.
See the chart below for more details.
School ID: Public vs. Non-Public Schools | |
|---|---|
Public | Non-Public |
School ID is a ten digit number comprised from current Corporation and State assigned ID ALL School ID’s start with 10 Next current state assigned Corporation ID - example 1234 Last ends with state assigned School ID 6789 Example School ID: 1012346789 | School ID is a ten digit number comprised from current Corporation and State assigned ID ALL School ID’s start with 10 Next Corporation ID is always four zeros - example 0000 Last ends with state assigned School ID A456 with Alpha converted to number
Example: School ID: 1000001456 |
3. Enter the STN.
Note: Any STNs beginning with a zero will need the field or entire column to be formatted to hold the nine digits being reported. Leading zeros will be dropped upon reopening the csv file.
4. Enter the exact SessionName that you provided from the Calendar Templates (001, 002, 003) Master Schedule templates (004, 005) and Staff Association Staff Section Template (010).
If you need it for reference again, the allowable term descriptors are listed below on the green chart.
Note: These descriptors are case and space sensitive.
Term Descriptors | |
Fall Semester First Quarter First Trimester Fourth Quarter MiniTerm MiniTerm One MiniTerm Two MiniTerm Three MiniTerm Four MiniTerm Five | MiniTerm Six Other Second Quarter Second Trimester Spring Semester Summer Semester Third Quarter Third Trimester Year Round |
5.Enter the exact LocalCourseCode you provided on the Master Schedule Course Offerings Template (004), Master Schedule Section Template (005), and Staff Association Staff Section Template (010).
Remember, this must be an exact match, including case and spacing provided.
This is a freeform cell where a total of 60 characters (letters, numbers) can be used to identify each course tied/mapped to an allowable state course code.
This is a local course code determined by school (this is the course name as defined locally) .
6. Enter/Create a SectionIdentifier (letters, numbers only) for each course record to report how many sections are available.
The SectionIdentifier must be an exact match to the SectionIdentifier provided on Master Schedule Sections (template 005) and Staff Section (template 010).
7. Enter the BeginDate as the start date of the school year or the first day the student is enrolled in the course.
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].
8. Enter the EndDate as the last day of the school year or the last day the student is enrolled in the course.
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].
Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.