As we approach the October 1 Count Day, we are closely monitoring the data quality on fourth grade enrollments and are aware that some special education program records have not yet come to IDOE from PowerSchool. We are working closely with PowerSchool to ensure that all fourth grade students with complete special education program records are reflected in Data Exchange.  Schools will not be penalized on their Membership counts for a missing GCE for a fourth grade student with a valid program record. Schools should continue to monitor their data in Data Exchange, and we will communicate more information as it is available.

PowerSchool and IDOE have collaborated on a set of reports now available to all schools to help focus efforts on data clean-up. These reports will help data and special education teams ensure Special Education Program records are flowing daily to IDOE. The reports are:

• IEP Start and End Dates Need Update

• No Special Education Program Record

For the “No Special Education Program Record” report, any student records in red text need to be addressed before those records can flow to Data Exchange. Thank you to all who have already started to use these reports. Note: There are specialized versions of these reports to help schools ensure records for fourth grade students are complete and flow to Data Exchange prior to the October 1 count day. This is important as valid Good Cause Exemptions (GCEs) for students in special education rely on the student having a special education record. If there are general questions about this approach contact Specialeducation@doe.in.gov

The October Certification Dashboard is now available to all schools to show trends in year to year data. School users can access this report in EdData. It is critical for school leaders and data teams to review these reports since they help detect anomalies which can only be evaluated at the local level. Data trends are available for Pupil Enrollment, Graduation (fall graduates for 2024-2025), Membership, Multilingual Learners, Course Outcomes (summer 2025) Staff Employment, and school calendars. This approach is part of the overall effort to review data prior to certification and avoid post-certification corrections. Contact help.doe.in.gov with any questions.

The following items are all RESOLVED concerns related to the GCE errors.

• RESOLVED: GCE-1 (Special Education program missing) is triggering for school that does not ‘own' or report the program record. IDOE is looking across all LEAs for the active program.

• RESOLVED: GCE-7 (Multilingual Learner program missing) is triggering for school that does not ‘own' or report the program record. IDOE is looking across all LEAs for the active program.

• RESOLVED: GCE-8 is triggering when a student was enrolled in grade 3 in the 2025 school year and exited prior to March 1, 2025. (Students will now receive GCE-9 warning message)

• GCE-8 is triggering for homeschooled students that receive SE services and have no IREAD test score for the 2025 school year. UPDATE: It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving

• GCE-8 is triggering for homeschooled students that are not receiving SE services but are dual enrolled in a public school. UPDATE: It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving

• RESOLVED: GCE-8 is triggering for single-day mobility records for students that are not enrolled in the current school year. UPDATE: NO GCE REASON IS NEEDED FOR THESE ONE DAY MOBILITY RECORDS.

All schools that are subject to the mandatory graduation rate audit of the 2025 cohort have been notified by email. If you did not receive an email and/or are unsure if your school was selected, please check the list of mandatory audit schools (Enrollment key: “AccountabilityCommunity”). Every high school should review their 2025 cohort. If there are students in the 2025 cohort with an incorrect (non-graduate) cohort status, please submit those students on the voluntary graduation rate audit template. All schools are welcome to participate in the voluntary graduation rate audit, and it is the final opportunity to request a change to the 2025 cohort. The mandatory and voluntary graduation rate audits will be open from Wednesday, October 1, through Friday, October 24. Contact IDOE’s Office of Accountability with any questions.

We are working with PowerSchool to schedule time for Data Administrators to learn about the platform and to be introduced to reports which will help schools focus on the data quality issues which need to be solved.  We will communicate this opportunity as soon as it is scheduled.  We may need to do more than one of these so stay tuned.

PowerSchool and IDOE have collaborated on a set of reports now available to all schools to help focus efforts on data clean-up.  These reports will help data teams and special education teams ensure Special Education Program records are flowing daily to IDOE.  The reports are:

• IEP Start and End Dates Need Update

• No Special Education Program Record

If schools have any students on these reports, those student records cannot flow to IDOE.  Thanks to all who have already started to use these reports which were released earlier this week.  We are seeing a healthy improvement already.  Access to these reports for Data Administrators is still being worked out but Special Education personnel already have access. If there are general questions about this approach contact Specialeducation@doe.in.gov

Be advised that the Data Reporting support team is unable to provide guidance or troubleshooting assistance for IDOE Special Programs other than confirming that staff requiring access to the platform have been assigned the 'Student Support Plans” role and that there are two staff assigned the IEP/ILP Support role.

• Each LEA should have 2 staff members setup with the IEP/ILP Support role. These staff are the designated contacts for creating a help ticket for IDOE Special Programs. Tickets can be created at http://help.powerschool.com

• Special Education questions may be sent to SpecialEducation@doe.in.gov

• The Office of Special Education has created Frequently Asked Questions (FAQ) to assist users of the platform

• Multilingual Learner questions may be sent to englishlearners@doe.in.gov

• Additional resources will be provided in the near future to assist users.