IDOE has added an additional accommodation for the I AM assessment identifier = Alternate Tester with both short and long description = Alternate Tester. You should be able to locate this in your vendor environment.

This ‘accommodation’ is only required when a student who is identified as an alternate test taker DOES NOT have or require any of the additional assessment accommodations for I AM. If IDOE finds any other I AM accommodations the student will be flagged as an alternate tester. This ‘accommodation’ cannot be managed by each LEAs CTC within the assessment vendor’s software. This ‘accommodation’ will be managed by IDOE and add a flag or indicator to the student for an alternate tester identification when IDOE provides those student/enrollment files to Cambium. This ‘accommodation’ is not needed if other I AM assessment accommodations are provided directly from the school or from PowerSchool Special Programs.

Office hours sessions are currently being scheduled with specific topics and open forum sessions. Please refer to the Calendar on the Upcoming Events page in Knowledge Hub. As the new school year begins, Office Hours sessions will again be offered on Tuesday and Thursday on certain weeks to accommodate Business Owner sessions on specific data sets.

Tuesday, 11/4/25 - 10:30 - 12:00 pm - open forum

Thursday, 11/6/25 - 10:30 - 12:00 pm - Special Education - Brandon Myers

RECENTLY UPDATED: Change Log - find the Change Log in the School Support Hub to find guidance documentation that has been updated.

RECENTLY UPDATED: DEX Reporting in Development - find the DEX Reporting in Development log in the Communications Hub. This log is provided to inform schools of items that are currently under consideration, approved for development, in development, or deployed to DEX.

RECENTLY UPDATED: Known & Resolved Issues - find the Known & Resolved Issues log in the Communications Hub of Knowledge Hub. This log provides the status of Known Issues related to DEX reporting.

The following items are all RESOLVED concerns related to the GCE errors.

• RESOLVED: GCE-1 (Special Education program missing) is triggering for school that does not ‘own' or report the program record. IDOE is looking across all LEAs for the active program.

• RESOLVED: GCE-7 (Multilingual Learner program missing) is triggering for school that does not ‘own' or report the program record. IDOE is looking across all LEAs for the active program.

• RESOLVED: GCE-8 is triggering when a student was enrolled in grade 3 in the 2025 school year and exited prior to March 1, 2025. (Students will now receive GCE-9 warning message)

• GCE-8 is triggering for homeschooled students that receive SE services and have no IREAD test score for the 2025 school year. UPDATE: It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving

• GCE-8 is triggering for homeschooled students that are not receiving SE services but are dual enrolled in a public school. UPDATE: It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving

• RESOLVED: GCE-8 is triggering for single-day mobility records for students that are not enrolled in the current school year. UPDATE: NO GCE REASON IS NEEDED FOR THESE ONE DAY MOBILITY RECORDS.

Please read this memo regarding the membership conflict petition process. Friday, November 7, is the deadline for a school corporation or charter school to file a petition. Contact IDOE’s Office of School Finance with any questions

As shared in other communications, secondary WBL hours and other details related to WBL experiences can be reported in InTERS. Hours can be input at any time of the year, and the hours will be recorded for students. This information should be reported for both CTE students and non-CTE students.

During the 2025-2026 school year, WBL hours must be reported in InTERS to count toward WBL requirements within relevant diploma seals. Guidance on WBL reporting can be found here, and questions can be shared with CTE@che.in.gov. Schools that may not currently utilize InTERS and need access can reach out to InTERS Specialist Jedd Vance at JVance@che.in.gov. 

IDOE is aware that the No Show report is not working as expected. Investigation is underway to correct this concern.

A new section has been added to Knowledge Hub > School Support Hub > Reporting Guides > Special Education titled PS Special Programs (IEP/ILP). Find posted here the links to the IDOE/PSSP Office Hour 9.17.25 PDF Presentation and EdFi and IDOE Special Programs Data Dictionary.

NEW!! - IDOE Special Programs Office Hours Video is now posted.

These steps should be done when the only errors left to resolve are due to missing race or language codes for exited students.

1. Make those specific students your current selection in PowerSchool.

2. Use "change student field values" to change Enroll_Status from 2 to 0.

3. With these students still your current selection, use "Publish Selection" for Identification in PowerSchool.

4. On each student's profile in PowerSchool, click Data Exchange > Publishing and confirm the Student Identification record is now published.

5. Re-run validation in Data Exchange. Do not validate again until after signoff is completed.

6. After sign off is completed, change Enroll_Status from 0 to 2..

We are working with PowerSchool to schedule time for Data Administrators to learn about the platform and to be introduced to reports which will help schools focus on the data quality issues which need to be solved.  We will communicate this opportunity as soon as it is scheduled.  We may need to do more than one of these so stay tuned.

PowerSchool and IDOE have collaborated on a set of reports now available to all schools to help focus efforts on data clean-up.  These reports will help data teams and special education teams ensure Special Education Program records are flowing daily to IDOE.  The reports are:

• IEP Start and End Dates Need Update

• No Special Education Program Record

If schools have any students on these reports, those student records cannot flow to IDOE.  Thanks to all who have already started to use these reports which were released earlier this week.  We are seeing a healthy improvement already.  Access to these reports for Data Administrators is still being worked out but Special Education personnel already have access. If there are general questions about this approach contact Specialeducation@doe.in.gov

Be advised that the Data Reporting support team is unable to provide guidance or troubleshooting assistance for IDOE Special Programs other than confirming that staff requiring access to the platform have been assigned the 'Student Support Plans” role and that there are two staff assigned the IEP/ILP Support role.

• Each LEA should have 2 staff members setup with the IEP/ILP Support role. These staff are the designated contacts for creating a help ticket for IDOE Special Programs. Tickets can be created at http://help.powerschool.com

• Special Education questions may be sent to SpecialEducation@doe.in.gov

• The Office of Special Education has created Frequently Asked Questions (FAQ) to assist users of the platform

• Multilingual Learner questions may be sent to englishlearners@doe.in.gov

• Additional resources will be provided in the near future to assist users.

IDOE has received numerous reports of the 500 and 403 errors triggering when attempting to send data from the SIS to DEX.  Be advised that IDOE has been investigating and working with SIS vendors as information is provided. At this time progress has been made but entire concerns may not be fully resolved. IF sending information to SIS vendor support and/or IDOE support (mtubbs@doe.in.gov) please include the date and timestamp along with Ed Org ID and any other detailed information available.