11/21/25 Weekly Announcement
Data Exchange Weekly Announcement for 11/21/2025
Announcements for This Week
Item #1
Data Reporting Support Closed
Data Reporting Support will be closed Thursday and Friday, Nov 27, 2025 and Nov 28, 2025 for the Thanksgiving Holiday. Wishing all an enjoyable and restful holiday.
Item #2
IMPORTANT SPECIAL EDUCATION DECEMBER 1 COUNT INFO
NEW: Update from IDOE on December 1 Special Education Count
Please review the document found here that provides the current status for the December 1 Special Education count and important information regarding coming days. This document will be updated daily.
REMINDER!! - IMPORTANT - DECEMBER CERTIFICATION NEWS
Please review an important message from Dr. John Keller regarding the December 1 Special Education Count found here. This message may be updated weekly so you may refer back each week to see any updates made. This information is also being shared out from the IDOE Special Education Department.
NEW: SPECIAL EDUCATION/SPECIAL PROGRAMS OFFICE HOURS FOLLOWUP
Yesterday (11/18/25) during office hours with school teams, IDOE and PSSP, we realized the PSSP integration with DEX had stopped working. Shortly after that call, PowerSchool confirmed this with the following message:
The PowerSchool team looked into this situation. It was discovered that the integration stopped running late Friday night (November 14, 2025). Monitoring exists for the integration status and PowerSchool is looking into enhancing this service to make it more visible going forward.
More research on the root cause is being conducted. The integration is now back on and running fine.
We are continuing to monitor this situation, and I expect to share the root cause with our school teams after I see it. We have seen the count of valid records increase by about 2,000 since the integration was reinstated. This puts us north of 96% of last year’s valid numbers.
We will run our afternoon validation beginning around 4:00 as normal. If you want to see the impact of your work more immediately, please work with your local data team to run a validation for your organization.
We are also working with PSSP to address the volume of conflicts showing in DEX which will likely only be resolved with a code fix by PowerSchool. Letting you know this not to suggest you ignore your conflicts but to assure you we’re focused on this issue because many of these are not real (not legitimate). More to come. Thanks for your partnership in this work.
REMINDER: December Certification Timeline
Census Date: Monday, Dec 1, 2025
Nightly Validations End: Tuesday, Dec 2, 20225 -
Manual Validation Available: Wednesday, Dec 3, 2025
Certification Starts: Wednesday, Dec 10, 2025
Certification Ends: Wednesday, Dec 17, 2025 4:00 pm E
Item #3
REMINDER: EdData December Certification Dashboard IS AVAILABLE
The December Certification dashboard was made available Wednesday, 11/14/25. As with all dashboards, it is provided to assist LEAs with monitoring the number of Special Education records that have a certified status for the December 1, 2025 Special Education student count.
Item #4
REMINDER: Office Hours for 2025-2026
Office hours sessions are currently being scheduled with specific topics and open forum sessions. Please refer to the Calendar on the Upcoming Events page in Knowledge Hub. As the new school year begins, Office Hours sessions will again be offered on Tuesday and Thursday on certain weeks to accommodate Business Owner sessions on specific data sets.
Dates Currently Scheduled
Tuesday, 11/25/25 - 10:30 - 12:00 pm - Focus on Special Education/December 1 count
Tuesday, 12/02/2025 - 1:00 - 2:30 pm - Focus on Special Education/December 1 count
Tuesday, 12/09/2025 - 10:30 - 12:00 pm - Open forum
Tuesday, 12/16/2025 - 1:00 - 2:30 pm - Open forum
Tuesday, 12/23/2025 - Cancelled
Tuesday, 12/30/2025 - Cancelled
Office Hours recordings of the Nov 6, 2025 and Nov 18, 2025 are posted to Knowledge Hub > School Support Hub > Reporting Guidances > Special Education > Tutorials
Item #5
REMINDER: Indiana Accommodation Update
IDOE has added an additional accommodation for the I AM assessment identifier = Alternate Tester with both short and long description = Alternate Tester. You should be able to locate this in your vendor environment.
This ‘accommodation’ is only required when a student who is identified as an alternate test taker DOES NOT have or require any of the additional assessment accommodations for I AM. If IDOE finds any other I AM accommodations the student will be flagged as an alternate tester. This ‘accommodation’ cannot be managed by each LEAs CTC within the assessment vendor’s software. This ‘accommodation’ will be managed by IDOE and add a flag or indicator to the student for an alternate tester identification when IDOE provides those student/enrollment files to Cambium. This ‘accommodation’ is not needed if other I AM assessment accommodations are provided directly from the school or from PowerSchool Special Programs.
Item #6
REMINDER: Don’t Forget to Check Knowledge Hub
RECENTLY UPDATED: Change Log - find the Change Log in the School Support Hub to find guidance documentation that has been updated.
November 10, 2025 - Multilingual Learner program exit date guidance and template guidance updated
October 29, 2025 - Enrollment Withdrawal Exit Codes - see updates to exit code 30 - Earned HS Equivalency
October 28, 2025 - Enrollment Withdrawal Exit Codes - see update to exit code 26 - Missing - Education Interrupted or Terminated
October 27, 2025 - Alternative Education guidance and template guidance - updated links to Alt Ed Programs
October 10, 2025 - Enrollment Withdrawal descriptors - clarified exit code 10 - Poor health to address elementary and middle school students
RECENTLY UPDATED: DEX Reporting in Development - find the DEX Reporting in Development log in the Communications Hub. This log is provided to inform schools of items that are currently under consideration, approved for development, in development, or deployed to DEX.
RECENTLY UPDATED: Known & Resolved Issues - find the Known & Resolved Issues log in the Communications Hub of Knowledge Hub. This log provides the status of Known Issues related to DEX reporting.
Other Business Owner Announcements
Item #1
NEW: Office of Special Education
PowerUp Series with PowerSchool, December 9 at 1:00 pm EST
The DOE Office of Special Education, in partnership with Power School, will be hosting the PowerUp Series. The topic for December 9 is Progress Monitoring. The engaging sessions are designed exclusively for Indiana educators and administrators to explore the latest features and processes in the new Indiana Special Programs platform. The Registration LINK is provided.
Item #2
REMINDER: Office of Assessment
REMINDER: Indiana’s New Good Cause Exemption Dashboard
A new public dashboard provides transparent reading data at the state-, corporation-, and school-level. In 2025, Indiana achieved an unprecedented nearly five percentage point increase in third grade literacy rates. Statewide, 73,500 of Indiana’s third grade students – or 87.3 percent – demonstrated proficient reading skills on the IREAD assessment. The new dashboard shows 2024-2025 IREAD pass rates for all school types, data on Good Cause Exemptions (GCE), and promotion status. Click here to view Indiana’s new IREAD Good Cause Exemption Dashboard.
Item #3
REMINDER: Office of Student Pathways and Opportunities
The submission window for Alternative Education New Program Proposals for operation in the 2026-2027 school year that do not have a currently approved alternative education program is now open through March 31, 2026. The proposal link can be found here, under Documents and Resources. Currently approved alternative education programs that wish to establish a new alternative education program should consult with the IDOE’s Alternative Education Team for guidance. Contact IDOE’s Alternative Education Team with any questions.
Historical Announcements
Item #1
Good Cause Exemption RESOLVED Issues
The following items are all RESOLVED concerns related to the GCE errors.
RESOLVED: GCE-1 (Special Education program missing) is triggering for school that does not ‘own' or report the program record. IDOE is looking across all LEAs for the active program.
RESOLVED: GCE-7 (Multilingual Learner program missing) is triggering for school that does not ‘own' or report the program record. IDOE is looking across all LEAs for the active program.
RESOLVED: GCE-8 is triggering when a student was enrolled in grade 3 in the 2025 school year and exited prior to March 1, 2025. (Students will now receive GCE-9 warning message)
GCE-8 is triggering for homeschooled students that receive SE services and have no IREAD test score for the 2025 school year. UPDATE: It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving
GCE-8 is triggering for homeschooled students that are not receiving SE services but are dual enrolled in a public school. UPDATE: It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving
RESOLVED: GCE-8 is triggering for single-day mobility records for students that are not enrolled in the current school year. UPDATE: NO GCE REASON IS NEEDED FOR THESE ONE DAY MOBILITY RECORDS.
Item #2
Student Missing in TIDE
If a student is missing in TIDE but has an active School School Association (enrollment) record in DEX, check Ed-ID. Is the Race code in Ed-ID ‘unknown’? If so, it will be necessary to submit a Ed-ID update to correct the race code in Ed-ID.
Item #3
Indiana Commission for Higher Education
Work-Based Learning (WBL) Reporting
As shared in other communications, secondary WBL hours and other details related to WBL experiences can be reported in InTERS. Hours can be input at any time of the year, and the hours will be recorded for students. This information should be reported for both CTE students and non-CTE students.
During the 2025-2026 school year, WBL hours must be reported in InTERS to count toward WBL requirements within relevant diploma seals. Guidance on WBL reporting can be found here, and questions can be shared with CTE@che.in.gov. Schools that may not currently utilize InTERS and need access can reach out to InTERS Specialist Jedd Vance at JVance@che.in.gov.