NEW: Known Issue - Reporting New Diploma Types

IDOE is aware that the EdData - Graduation cohort report is not updating the graduate’s status when one of the new diploma types is provided to Data Exchange. This issue has been reported to our development team for investigation.

NEW: Reporting Graduate Record - Waiting for AP Score

AP scores will not be available until mid-July. For graduates that may qualify for an Enrollment Honors Plus seal but will not know until the AP scores are available, wait to report the Graduate record until the October 2026 certification cycle. This will require that a single-day SSA record with entry/exit prior to the first day of school, primary true, and exit code 34 be provided for the 2026-2027 school year so that the graduate data can be reported and certified in October 2026. The record will becounted as a 2026 graduate. DO NOT REPORT THE GRADUATE RECORD FOR JULY 2026 CERTIFICATION, EXPECTING TO UPDATE THE RECORD IN OCTOBER 2026.

REMINDER: GCE Math Guidance

Because of the extensive updates to the Indiana Academic Standards and the ILEARN assessment, the state must undergo the standard setting process this summer. Below is a clear look at the upcoming timeline and how schools can support families in the meantime:

Upcoming Timeline

• July: Schools and corporations will receive access to a dashboard containing raw scale scores.

• August 11th: The State Board of Education will review and approve the new "cut scores."

• Immediately Following August 11: Schools can use the dashboard to finalize which students reached "At or Above Proficiency" for Grade 3 ILEARN Mathematics.

Interim Recommendations for Schools
While schools wait for final results, the IDOE suggests monitoring current data points to guide preliminary conversations with families:

• Review Checkpoints: Monitor Grade 3 ILEARN Mathematics Checkpoints for "At or Above Proficiency."

• Predictive Data: Look for students with an 80% or greater prediction of achieving proficiency on the ILEARN summative.

Communicating with Families

• When discussing this data with families, we recommend exercising caution and emphasizing that any Grade 3 or Grade 4 placement is temporary until formal results are released in August.

• It will be important to talk with families about which temporary placement they feel most comfortable with—either beginning in Grade 4 with the possibility of moving back or starting in Grade 3 with the option of moving forward once scores are finalized.

Regardless of the provisional placement, please ensure that the students receive appropriate remediation between test attempts, and that summer school is offered so families have every support available as their student prepares for the next opportunity.

IMPORTANT GCE (Retention Exemption) REMINDERS

1. When to Report GCE

A student who qualifies for a Good Cause Exemption (GCE) but has not passed IREAD is still required to take the IREAD assessment during the Summer administration window. The GCE does not remove the requirement for Summer testing.

Because students must continue testing, the GCE must not be reported to Data Exchange until the school year in which the retention exemption will actually apply.

For a GCE to be valid for reporting, the student’s Special Education (SE) program record must already exist and indicate eligibility on or before June 26, 2026.

Students must continue to take IREAD in both spring and summer administrations until one of the following occurs:

• They pass the assessment, or

• They are promoted to grade seven.

This remains true even if the student has been granted a GCE.

2. JULY CERTIFICATION TROUBLESHOOTING: DON’T FORGET to REVIEW GCE ERRORS

Review all Good Cause Exemption (GCE) errors regularly. Resolving GCE errors must be the first step when troubleshooting any July datasets. If a GCE error exists for a student, the student will not load into validation for any dataset until that error is corrected

REMINDER: Multiple Outcomes-Same Course Code in the Same Term

School Year 25-26:

By current Ed-Fi design, there can only be one outcome per course code per term considered unique. Although the ODS (DEX Review page) may display multiple rows for the same course code within the same term, they should be considered one record and the record will be validated as such. Schools should be aware of how the SIS is averaging grades and summing credits in this scenario. You will find the summed credits and the averaged final numeric grade appear on both records in the ODS (DEX Review Page) and schools should understand that only one course outcome is being validated for that term. To verify, review the Certify page in DEX > Course Outcomes > Roster.

Courses with Different Credit Types 25-26 School Year:

For schools needing to distinguish a Dual Credit and Regular Credit course outcome occurring in the same term, schools should utilize a mini term to create a distinct term that will allow both outcomes to be certified. Please work with SIS vendor support in understanding how to update an outcome to a mini term properly.

Dropped Courses:

Mini terms do not need to be created for dropped courses. When a dropped course and another valid outcome exist for the same course code within the same term, IDOE does not require a separate “No Grade Awarded” record. The validated outcome for that term will be the earned grade/credit outcome in that term, not the dropped section.

School Year 26-27 and Beyond:

With an anticipated target release in January, 2027 - IDOE is planning to collect the full historical transcript data from schools in order to overcome the current technical limitation of the Ed-Fi model. Through this method, we will collect the data from schools without transformation (collapsing of courses, summing of credits for multiple records in the same term).

*Please note: For the collection of current year Course Outcomes each year, the use of the mini term will still be a relevant best practice for distinguishing current year outcomes and preserving accurate section data, however, the full historical transcript will be used as the authoritative record on which to run our accountability calculations for 2027-2028 and to support the dynamic monitoring of progress toward Indiana’s new diploma.

REMINDER: Knowledge Hub Resource Updates

General Resources:

• Slide deck “Getting Ready for Year End Certification 05.14.26” has been posted to General Resources Tutorials.

Alternative Education:

• Slide deck “2025-2026 Alternative Education” has been posted to School Support Hub > Reporting Guides > Alternative Education > Tutorials

• The “Alternative Education Certification FTE Calculation” resource document has been posted to School Support Hub > Reporting Guides > Alternative Education > References.

Student Academic Record (Course Outcomes) - Summer School Reporting

• The Finance_Summer school slide deck posted to Knowledge Hub > School Support Hub > Reporting Guides > Course Outcomes > Tutorials has been updated to provide clarity on which Method Credit Earned type should be reported. Please review slide 5 - Method Credit Type Earned.

• The “Student Academic Record Quick Reference Table” document has been updated to clarify IOA Summer School reporting. See the first question on page 2.

REMINDER: Enrollment Reminder - Hold STN Updates Until Student’s Officially Enrolled

Schools are reminded that STN updates should not be requested for students who are anticipated to transfer but are not yet officially enrolled. Please refrain from initiating STN updates while these students remain actively enrolled at their current school

REMINDER: Office Hours for 2025-2026

Office hours sessions are currently scheduled with specific topics and open forum sessions. Please refer to the Calendar on the Upcoming Events page in Knowledge Hub. Office Hours sessions are offered on Tuesday and Thursday on certain weeks to accommodate Business Owner sessions on specific data sets.

Tuesday, 6/9/2026 - No Office Hours - all Support Staff at PowerSchool Users Conference

Tuesday, 6/16/2026 - 10:30 - 12:00 pm ET - open forum

Tuesday, 6/23/2026 - 1:00 - 2:30 pm ET - open forum

Tuesday, 6/30/2026 - 10:30 - 12:00 pm ET - open forum

Tuesday, 7/7/2026 - 1:00 - 2:30 pm ET - open forum - Last session for the 2026 school year.

Tuesday, 8/4/1026 - 10:30 - 12:00 pm ET - First session of the 2027 school year.

REMINDER: Data Exchange 1:1 Tutoring Opportunity

Just a quick note: when requesting 1:1 DEX Tutoring, please avoid choosing Tuesdays as your suggested date. We want to make sure there’s no overlap with our Office Hours sessions. Thanks so much for helping keep everything running smoothly!

Data Reporting is excited to announce a new feature now available in the Knowledge Hub Communications Hub. A new button titled “1:1 DEX Tutoring” has been added to provide DEX users with personalized support.

This feature is designed for anyone who would benefit from one-on-one assistance with:

• Navigating within DEX

• Locating and understanding validation messages

• Using validation messages to correct data

• Finding and utilizing rosters to support accurate reporting

• And other general DEX functionality questions

Selecting the 1:1 DEX Tutoring button will direct users to the Knowledge Hub Support page, where several options are available. To request a tutoring session, choose “Schedule 1:1 DEX Tutoring” and complete the form. Users will be asked to provide two potential dates and times they are available for a 30‑minute session with a Data Reporting Support Specialist.

Please note: Tutoring sessions will be scheduled as time allows and should not be requested for any time sensitive or current collection related issues.  This feature is not intended for troubleshooting specific data issues (e.g., errors from the latest validation run or questions about excluded records on a roster). Those issues should continue to be submitted through the Help Desk link.

NEW: Office of Accountability

2026 Cohort Locking Soon

The 2026 cohort will lock on Tuesday, June 30. Please check your cohort reports for accuracy and pay special attention to any students with an Unknown cohort status. The Unknown cohort status is a dropout status and counts against the graduation rate. Many Unknown cohort statuses can be fixed by the school/corporation via data entries. Additional cohort specific details can be found in the Cohort & Graduation Rate section of the School Accountability & Accreditation Community on Moodle. The case-sensitive enrollment key for the Moodle community is AccountabilityCommunity. Contact the Indiana Department of Education’s (IDOE's) Office of School Accountability with any questions.

REMINDER: School and Corporation Profile Amendment Window Now Open

The school and corporation profile amendment submission window for the 2026-2027 school year opened on Wednesday, April 1, and will close on Monday, August 31. In order to ensure IDOE maintains accurate information, all schools and corporations must provide notice when changes are made that affect school openings, closures, and reconfigurations. Information on the submission process can be found here. Contact IDOE's Office of Accountability with any questions.

Office of School Finance

NEW: School Finance Form 9 Office Hours

The Office of School Finance will host Form 9 Office Hours to answer questions and provide guidance on completing the January–June Form 9 financial data submission due July 31, 2026.

Time: Mon, Jul 13, 2026 10:00 AM - 10:30 AM (UTC-05:00) Eastern Time (US & Canada)

We look forward to having you attend the event! Click here to join

REMINDER: June Workshop

Using the same format as last year, the June Workshop videos will be posted in the Public School Finance Community on Moodle (Key: PSCOM) by Friday, June 12. At that time, a question form will also be available for school personnel. On Tuesday, June 23, IDOE’s Office of School Finance will hold an office hours session to answer questions received through this process. Please email schoolfinance@doe.in.gov with  questions about the workshop.

REMINDER: 2026 Summer School Information

Please review this memo for important details regarding summer school funding for summer 2026, including courses eligible for reimbursement, the final cost report, key dates, and financial provisions. Contact IDOE’s Office of School Finance with any questions.

REMINDER: English Learning and Migrant

Update to Home Language Survey (HLS) Amendment Process

To streamline processes and improve efficiency, all HLS amendment requests must be submitted via Jotform beginning Monday, March 30, 2026. Previously, amendments were submitted via fax to IDOE. Any amendments submitted via fax after this date may be experiencing delays, as the fax inbox is no longer monitored. Submission requirements, including the HLS Amendment Form and the original HLS, remain unchanged. Please contact IDOE’s Office of English Learning and Migrant Education with questions

Don’t Forget to Check Knowledge Hub

Change Log - find the Change Log in the School Support Hub to find guidance documentation that has been updated.

DEX Reporting in Development - find the DEX Reporting in Development log in the Communications Hub. This log is provided to inform schools of items that are currently under consideration, approved for development, in development, or deployed to DEX.

Known & Resolved Issues - find the Known & Resolved Issues log in the Communications Hub of Knowledge Hub. This log provides the status of Known Issues related to DEX reporting.

Office of Accountability

REMINDER: School and Corporation Profile Window

The school and corporation profile amendment submission window for the 2026-2027 school year will be open beginning Wednesday, April 1, through Monday, August 31. In order to ensure IDOE maintains accurate information, all schools and corporations must provide notice when changes are made that affect school openings, closures, and reconfigurations. Information on the submission process can be found here . Contact IDOE's Office of Accountability with any questions.

REMINDER: Credit Corrections Guidance

A State Accountability Dashboard will be released by the end of March. Schools are encouraged to review this dashboard to identify missed courses that would impact their school's Accountability grade and report missed courses as Credit Corrections using the "**** Credit Corrections" method credit types so that they are certified for July 2026 course outcomes. Missing course outcomes can be provided to DEX via SIS vendor or template. Knowledge Hub guidance for reporting course outcomes is provided here for your convenience.