DEX Beginning of the Year To Do’s

1. Report ONE calendar and one set of Calendar Dates for each school  Knowledge Hub Reporting Guide:  Calendar

   1. Calendar must exist in order to report other data

   2. Calendar Session data must be reported for each school

2. Master Schedule Course Offerings and Master Schedule Sections must be reported for each school

3. Report Student School Association (enrollment) data Knowledge Hub Reporting Guide:  Enrollment

4. Staff Assignment and Contact data Knowledge Hub Reporting Guide: Staff Assignment and Contact

   1. Report 2027 Staff Assignments by 7/19/26 to accommodate PSSP access.

5. Staff Employment data is required  Knowledge Hub Reporting Guide: Staff Employment

6. Staff Sections for the whole 2026-2027 school year to be reported at the beginning of the school year  Knowledge Hub Reporting Guide: Staff Section

7. Student Sections for the whole 2026-2027 school year to be reported at the beginning of the school year  Knowledge Hub Reporting Guide:  Student Academic Records

Reminder: PSSP Access Update

PSSP will recognize 2026 Staff Assignments through 07/19.  Beginning 07/20, PSSP will only recognize Staff Assignments reported to the 2027 ODS. Following the close of the July Certification, schools are encouraged to sync their 2027 Staff Assignment data prior to 7/20 to avoid disruption in access. Please note that new staff without a 2026 staff assignment will gain access to PSSP on 7/20 as long as the 2027 ODS staff assignment has been provided.

When to Report GCE for Grade 4 Students

A student who qualifies for a Good Cause Exemption (GCE) but has not passed IREAD is still required to take the IREAD assessment. 

For a GCE to be valid for reporting, the student’s Special Education (SE) program record must already exist and indicate eligibility on or before June 26, 2026.

Students must continue to take IREAD in both spring and summer administrations until one of the following occurs:

• They pass the assessment, or

• They are promoted to grade seven.

This remains true even if the student has been granted a GCE.

Reminder: Reporting Graduate Record - Waiting for AP Score

AP scores will not be available until mid-July. For graduates that may qualify for an Enrollment Honors Plus seal but will not know until the AP scores are available, wait to report the Graduate record until the October 2026 certification cycle. This will require that a single-day SSA record with entry/exit prior to the first day of school, primary true, and exit code 34 be provided for the 2026-2027 school year so that the graduate data can be reported and certified in October 2026. The record will as a 2026 graduate. DO NOT REPORT THE GRADUATE RECORD FOR JULY 2026 CERTIFICATION, EXPECTING TO UPDATE THE RECORD IN OCTOBER 2026.

REMINDER: GCE Math Guidance

Because of the extensive updates to the Indiana Academic Standards and the ILEARN assessment, the state must undergo the standard setting process this summer. Below is a clear look at the upcoming timeline and how schools can support families in the meantime:

Upcoming Timeline

• July: Schools and corporations will receive access to a dashboard containing raw scale scores.

• August 11th: The State Board of Education will review and approve the new "cut scores."

• Immediately Following August 11: Schools can use the dashboard to finalize which students reached "At or Above Proficiency" for Grade 3 ILEARN Mathematics.

Interim Recommendations for Schools
While schools wait for final results, the IDOE suggests monitoring current data points to guide preliminary conversations with families:

• Review Checkpoints: Monitor Grade 3 ILEARN Mathematics Checkpoints for "At or Above Proficiency."

• Predictive Data: Look for students with an 80% or greater prediction of achieving proficiency on the ILEARN summative.

Communicating with Families

• When discussing this data with families, we recommend exercising caution and emphasizing that any Grade 3 or Grade 4 placement is temporary until formal results are released in August.

• It will be important to talk with families about which temporary placement they feel most comfortable with—either beginning in Grade 4 with the possibility of moving back or starting in Grade 3 with the option of moving forward once scores are finalized.

Regardless of the provisional placement, please ensure that the students receive appropriate remediation between test attempts, and that summer school is offered so families have every support available as their student prepares for the next opportunity.

REMINDER: Data Exchange 1:1 Tutoring Opportunity

Just a quick note: when requesting 1:1 DEX Tutoring, please avoid choosing Tuesdays as your suggested date. We want to make sure there’s no overlap with our Office Hours sessions. Thanks so much for helping keep everything running smoothly!

Data Reporting is excited to announce a new feature now available in the Knowledge Hub Communications Hub. A new button titled “1:1 DEX Tutoring” has been added to provide DEX users with personalized support.

This feature is designed for anyone who would benefit from one-on-one assistance with:

• Navigating within DEX

• Locating and understanding validation messages

• Using validation messages to correct data

• Finding and utilizing rosters to support accurate reporting

• And other general DEX functionality questions

Selecting the 1:1 DEX Tutoring button will direct users to the Knowledge Hub Support page, where several options are available. To request a tutoring session, choose “Schedule 1:1 DEX Tutoring” and complete the form. Users will be asked to provide two potential dates and times they are available for a 30‑minute session with a Data Reporting Support Specialist.

Please note: Tutoring sessions will be scheduled as time allows and should not be requested for any time sensitive or current collection related issues.  This feature is not intended for troubleshooting specific data issues (e.g., errors from the latest validation run or questions about excluded records on a roster). Those issues should continue to be submitted through the Help Desk link.

Office Of Multilingual Learners

Reminder: Update to Home Language Survey (HLS) Amendment Process

To streamline processes and improve efficiency, all HLS amendment requests must be submitted via Jotform. Previously, amendments were submitted via fax to IDOE. Any amendments submitted via fax after this date may experience delays, as the fax inbox will no longer be monitored. Submission requirements, including the HLS Amendment Form and the original HLS, remain unchanged. Please contact IDOE’s Office of English Learning and Migrant Education with questions.

Don’t Forget to Check Knowledge Hub

Change Log - find the Change Log in the School Support Hub to find guidance documentation that has been updated.

DEX Reporting in Development - find the DEX Reporting in Development log in the Communications Hub. This log is provided to inform schools of items that are currently under consideration, approved for development, in development, or deployed to DEX.

Known & Resolved Issues - find the Known & Resolved Issues log in the Communications Hub of Knowledge Hub. This log provides the status of Known Issues related to DEX reporting.