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07/24/2026 Weekly Announcement

07/24/2026 Weekly Announcement

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Data Exchange Weekly Announcement for 07/24/2026

Data Reporting Announcements for This Week

 

Item #1

NEW: Review Knowledge Hub Change Log

Several updates have been made to Knowledge Hub guidance in the past couple of week. Please take the time to review the updates. Find the button that directs you to the Change Log at Knowledge Hub > School Support Hub.

Item #2

NEW: Ed ID - Duplicate STN Requests

Many duplicate STN requests are being submitted to Ed-ID. We have worked with Academics. You should find resolution of the GCE error after your next validation. D. Please be sure a search is being performed prior to submitting a request for a new STN. Please also ensure you are aware of the Ed-ID API process used by your SIS vendor. You can check the status of requests to see if multiple duplicates are being submitted by your LEA by reviewing Student ManageHment. Less is more when searching Ed-ID. IDOE will be removing duplicate requests but cannot ensure some valid requests will not be missed in this process. 

 

Item #3

DEX Beginning of the Year To Do’s

  1. Report ONE calendar and one set of Calendar Dates for each school  Knowledge Hub Reporting Guide:  Calendar

    1. Calendar must exist in order to report other data

    2. Calendar Session data must be reported for each school

  2. Master Schedule Course Offerings and Master Schedule Sections must be reported for each school

  3. Report Student School Association (enrollment) data Knowledge Hub Reporting Guide:  Enrollment

  4. Staff Assignment and Contact data Knowledge Hub Reporting Guide: Staff Assignment and Contact

    1. Report 2027 Staff Assignments by 7/19/26 to accommodate PSSP access.

  5. Staff Employment data is required  Knowledge Hub Reporting Guide: Staff Employment

  6. Staff Sections for the whole 2026-2027 school year to be reported at the beginning of the school year  Knowledge Hub Reporting Guide: Staff Section

  7. Student Sections for the whole 2026-2027 school year to be reported at the beginning of the school year  Knowledge Hub Reporting Guide:  Student Academic Records

Item #4

NEW: PowerSchool Special Programs 2027 Rollover

PSSP will begin rollover to the 2027 ODS on the evening of 7/22/26. It is anticipated that beginning on the morning of 7/23/2026 schools should expect to begin seeing 2027 student enrollments that have landed in Data Exchange appearing in PSSP. Staff with a 2026 staff assignment should have uninterrupted access and schools and staff with only a 2027 staff assignment with an LEA should gain PSSP system access at this time as well. Please be sure all staff assignments from 2026 for non-returning staff have been ended and ensure that 2027 staff assignments are being syncing to the ODS as early as possible. On September 7th, the 2026 staff assignments will expire and access to the system will be lost for any staff without a 2027 staff assignment. 

Item #5

NEW: 2026-2027 Office Hours

Office Hours have been scheduled for the 2026-2027 school year. NOTE: Be aware that session information will be updated as available to inform you of scheduled presentation for specific datasets. Sessions for Membership, Calendar, Attendance, Course Outcomes will be scheduled soon.

Tuesday, August 4, 2026 - 10:30 - 12:00 pm ET - open forum

Tuesday, August 11, 2026 - 1:00 - 2:30 pm ET - open forum

Tuesday, August 18, 2026 - 10:30 - 12:00 pm ET - open forum

Tuesday, August 25, 2026 - 1:00 - 2:30 pm ET - CANCELLED - Data Reporting unavailable

Tuesday, September 1, 2026 - 10:30 - 12:00 pm ET - open forum

Tuesday, September 8, 2026 - 1:00 - 2:30 pm ET - Membership presented by Brenda Erbse

Tuesday, September 15, 2026 - 10:30 - 12:00 pm ET - open forum

Tuesday, September 22, 2026 - 1:00 - 2:30 pm ET - open forum

Tuesday, September 29, 2026 - 10:30 - 12:00 pm ET - CANCELLED - Skyward conference

 

 

Item #6

When to Report GCE for Grade 4 Students

A student who qualifies for a Good Cause Exemption (GCE) but has not passed IREAD is still required to take the IREAD assessment. 

For a GCE to be valid for reporting, the student’s Special Education (SE) program record must already exist and indicate eligibility on or before June 26, 2026.

Students must continue to take IREAD in both spring and summer administrations until one of the following occurs:

  • They pass the assessment, or

  • They are promoted to grade seven.

This remains true even if the student has been granted a GCE.

Item #7

Reminder: Reporting Graduate Record - Waiting for AP Score

AP scores will not be available until mid-July. For graduates that may qualify for an Enrollment Honors Plus seal but will not know until the AP scores are available, wait to report the Graduate record until the October 2026 certification cycle. This will require that a single-day SSA record with entry/exit prior to the first day of school, primary true, and exit code 34 be provided for the 2026-2027 school year so that the graduate data can be reported and certified in October 2026. The record will as a 2026 graduate. DO NOT REPORT THE GRADUATE RECORD FOR JULY 2026 CERTIFICATION, EXPECTING TO UPDATE THE RECORD IN OCTOBER 2026.

Item #8

REMINDER: GCE Math Guidance

Because of the extensive updates to the Indiana Academic Standards and the ILEARN assessment, the state must undergo the standard setting process this summer. Below is a clear look at the upcoming timeline and how schools can support families in the meantime:

Upcoming Timeline

  • July: Schools and corporations will receive access to a dashboard containing raw scale scores.

  • August 11th: The State Board of Education will review and approve the new "cut scores."

  • Immediately Following August 11: Schools can use the dashboard to finalize which students reached "At or Above Proficiency" for Grade 3 ILEARN Mathematics.

Interim Recommendations for Schools
While schools wait for final results, the IDOE suggests monitoring current data points to guide preliminary conversations with families:

  • Review Checkpoints: Monitor Grade 3 ILEARN Mathematics Checkpoints for "At or Above Proficiency."

  • Predictive Data: Look for students with an 80% or greater prediction of achieving proficiency on the ILEARN summative.

Communicating with Families

  • When discussing this data with families, we recommend exercising caution and emphasizing that any Grade 3 or Grade 4 placement is temporary until formal results are released in August.

  • It will be important to talk with families about which temporary placement they feel most comfortable with—either beginning in Grade 4 with the possibility of moving back or starting in Grade 3 with the option of moving forward once scores are finalized.

Regardless of the provisional placement, please ensure that the students receive appropriate remediation between test attempts, and that summer school is offered so families have every support available as their student prepares for the next opportunity.

Item #9

REMINDER: Data Exchange 1:1 Tutoring Opportunity

Just a quick note: when requesting 1:1 DEX Tutoring, please avoid choosing Tuesdays as your suggested date. We want to make sure there’s no overlap with our Office Hours sessions. Thanks so much for helping keep everything running smoothly!

Data Reporting is excited to announce a new feature now available in the Knowledge Hub Communications Hub. A new button titled “1:1 DEX Tutoring” has been added to provide DEX users with personalized support.

This feature is designed for anyone who would benefit from one-on-one assistance with:

  • Navigating within DEX

  • Locating and understanding validation messages

  • Using validation messages to correct data

  • Finding and utilizing rosters to support accurate reporting

  • And other general DEX functionality questions

Selecting the 1:1 DEX Tutoring button will direct users to the Knowledge Hub Support page, where several options are available. To request a tutoring session, choose “Schedule 1:1 DEX Tutoring” and complete the form. Users will be asked to provide two potential dates and times they are available for a 30‑minute session with a Data Reporting Support Specialist.

Please note: Tutoring sessions will be scheduled as time allows and should not be requested for any time sensitive or current collection related issues.  This feature is not intended for troubleshooting specific data issues (e.g., errors from the latest validation run or questions about excluded records on a roster). Those issues should continue to be submitted through the Help Desk link.

 

Other Business Owner Announcements

Item #1

Office Of Multilingual Learners

Reminder: Update to Home Language Survey (HLS) Amendment Process

To streamline processes and improve efficiency, all HLS amendment requests must be submitted via Jotform. Previously, amendments were submitted via fax to IDOE. Any amendments submitted via fax after this date may experience delays, as the fax inbox will no longer be monitored. Submission requirements, including the HLS Amendment Form and the original HLS, remain unchanged. Please contact IDOE’s Office of English Learning and Migrant Education with questions.

Item #2

Office of School Accountability

2026 Cohort: Mobility Correction Closed

Any corrections to mobility exits for students in the 2026 cohort must be submitted through the voluntary audit. The audit will be open for three weeks in October. We will share more information on the voluntary audit soon. The Voluntary Graduation Rate audit will be the final opportunity to request a change to a student cohort status in the 2026 cohort.  

You can still submit 2026 cohort students as Graduates in DEX! Do not wait to submit graduates in the Voluntary Graduation Rate Audit! 2027 DEX is now open.  Please follow the steps below to submit a student as a graduate.  

To get the Graduate Record to process, you will need to first do a 2027 Enrollment record on DEX. If the student has not attended in the 2027 school year, please do a one day 2027 Enrollment record with the following criteria:

  • Entry date = exit date = a day that is on or after July 1, 2026, and before the start of the 2027 school year

  • School year = 2027

  • Primary school = True

  • Use the exit code 34

  • If your SIS does not allow for a one day record that is not a school day, enter the one day Enrollment record on a template

 After the one day Enrollment record is on DEX, you will be able to submit a Graduate Record (StudentAcademicRecord). Below are some tips for entering the Graduate Record:

  • StudentAcademicRecord must be associated with a term in the 2027 school year - many schools have a Year Round term which would be a good choice

  • Fill in the GPA information (GradePointAverageTypeDescriptor, GradePointAverageValue, IsCumulative, MaxGradePointAverageValue)

  • The Diploma Award Date must be between 10/01/25 and 09/30/26 

  • Fill out the Diploma Type and Diploma Level

  • Fill out the EmployabilitySkills and PostSecondaryCompetencies

  • If you prefer, you can enter the Graduate Record on a template.  

Please check your cohort report after 10 a.m. ET two days after making the changes in DEX and let accountability know if the student’s status did not change as expected.

If there are CTE concentrator or Industry Certification postsecondary errors, please follow these steps:

  • Go to InTERS (https://cte.inters-dwd.com/InTERS_Login/) and click on the "Data Explorer" button or go directly to the CTE Data Explorer home page (https://cte.inters-dwd.com/DataExplorer/#home).

  • On the following screen you will select “Student Lookup” which will take you to the screen to enter a student last name and student testing number (STN). Once you have entered the student last name and STN you will select “search” to be taken to the student overview screen.  

  • This screen contains four tabs - "Pathways", "Courses", "Grad Pathway Approved Certs", and "GR File Submission History". The "Pathways" tab allows you to see the pathways that the student has taken courses in, and the "Courses" tab shows the career and technical education (CTE) courses the student has taken and is currently enrolled in as well as the number of credits earned in each course that have been reported via CTE InTERS.  You can also select the "Grad Pathway Approved Certs" tab to see what, if any, approved assessments/certifications the student has earned that have been reported via CTE InTERS.  

  • Finally, the "GR File Submission History" tab shows the communication between CTE InTERS and Data Exchange that is related to this student's CTE participation. 

  • Compare these data to the official student transcript to determine if there are any missing CTE courses, missing or incorrect number of earned credits, or missing grad pathway approved assessments/certifications. If so, you will need to contact an individual in your CTE district with CTE InTERS access so they can import or manually add/edit the missing courses, graduation pathway approved assessments/certifications, or update the number of earned credits. Once they have updated the information in CTE InTERS, they should be advised to recalculate for concentrator status on that specific student record under the views-students grid and then queue the record for a GR check so that at the top of the next hour you can submit the student to the graduation report following their updates.

Questions:

Questions may be directed to SchoolAccountability@doe.in.gov

Historical Announcements

Item #1

Don’t Forget to Check Knowledge Hub

Change Log - find the Change Log in the School Support Hub to find guidance documentation that has been updated.

DEX Reporting in Development - find the DEX Reporting in Development log in the Communications Hub. This log is provided to inform schools of items that are currently under consideration, approved for development, in development, or deployed to DEX.

Known & Resolved Issues - find the Known & Resolved Issues log in the Communications Hub of Knowledge Hub. This log provides the status of Known Issues related to DEX reporting.

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