Overview:

• Reporting of the Student Academic Record is the mechanism used to gather information on the number and type of courses students attempt to complete or complete throughout the school year in compliance with IC 20-20-8-8. Data is also gathered in compliance with federal reporting (ESSA), as well as to identify course taking trends, examine progress toward meeting state goals for dual credit participation, and for research on the effectiveness of course-taking patterns. 

What Student Academic Record Data Impacts:

• Annual Performance Report (APR), Senate Bill No 544, Sec. 1, IC 20-20-8-8

  • Academic honors diploma

  • Core 40 curriculum

  • Career and technical programs

  • Percentage of grade 8 students enrolled in Algebra I

• Dual Credit

  • A-F, High Ability, CTE, Funding Formula

• Data Quality Campaign (Data Requests)

• Indiana GPS Dashboard

Student Academic Record applies to:

• Public schools (traditional and charter) 

• Nonpublic schools (accredited and freeway) ]

• Non-state accredited Nonpublic Choice schools 

• 9605/C640 - IN School for the Blind & Visually Impaired 

• 9610/C695 - IN School for the Deaf 

• Interlocals, Career Centers and other Programs that offer classes in their own classroom, lab, workshop or other setting

• Department of Correction

Student Academic Record requires following data points sent via Vendor or Template

(click to see more detail):

Reporting Timeline:

General Reporting Info:

• Report students in grades PK-13 who were enrolled in courses at any time during the reporting school year including students participating in virtual instruction via such platforms as Apex or Edmentum.

  • Schools should establish local policy regarding the number of days deemed enough time a student is enrolled in a course to qualify the outcome being reported.

  • Schools should establish local policy regarding the amount of coursework completed by a student enrolled in a course to qualify the outcome begin reported.

  • IDOE allows schools a 10-day grace period from the time of a student’s enrollment to provide the student’s schedule.

  • ALL students are to be reported with a schedule even if enrolled for less than 10 days (including those students enrolled and attending for one day) with an outcome provided.

  • ALL students are to be reported with each individual course they are enrolled/attending (attempting to complete). Students are not to be reported in general course code identification for an entire day.

    • Example: Special Education students are to be reported with each individual state approved course code they are enrolled and attempting to complete. Students are not to be scheduled and reported with Basic Skills course code 0500 for the entirety of their day. Students are to be reported with English/Language Arts, Math, Science, etc.

    • Example: Students in a single classroom enrolled in virtual courses must be reported with each individual state approved course code they are enrolled and attempting to complete. Students are not to be scheduled in a single classroom setting without each individual course code. Students are to be reported with English/Language Arts, Math, Science, etc.

Data not Reported with a Student Academic Record:

• Course outcomes not associated with an identified Indiana course code and are not aligned with academic standards.

• Transfer course outcomes associated with another Indiana education organization. The student academic record will be provided from those organizations and is not required from the newly enrolling school.