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Linda A Turner

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titleWhat does CE mean?

  • CE, or Certified Employment, is an archaic term in Data Exchange. It has been replaced by the term "Staff Employment".

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titleHow do I update IDOE via templates when there is a change to a staff members' salary?

  • When there is a change to a staff members' salary, updates can be sent to IDOE via the Template for Staff Employment.

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titleWe have a new staff member who taught for time outside of the state of Indiana. How many years should we include for their years of experience?

  • Years of experience in Indiana is what should be provided. IF a teacher needs the correct years of service they have for Indiana they will need to reach out to TERF (retirement fund).

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titleWhat is reported as hire date for Staff Employment?

  • Report the original hire date of the employee. For example, if a staff member was hired 8/1/2015 and has been employed for 5 consecutive year, the original hire date of 8/1/2015 would be reported each year.

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titleWhat is the hire date reported for a former employee that has returned after 2 years?

  • Report a new hire date for the employee. For example: if employee’s original hire date was 8/1/2015 and employment ended 05/26/2020. Report the hire date with current hire date of 8/1/2023.

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titleIf contract days are not to be pro-rated, how do I report temporary teachers?

  • When temporary/substitute teacher is contracted to work 182 days but is only needed for 160 days, report the contracted 182 days.

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titleIf salary cannot be pro-rated, how do I report a temporary teacher whose contracted salary is $50,000 for the school year but the employee only works 10 weeks?

  • Report contracted salary amount of $50,000.

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titleAt the end of the year, in June, For July certification, would the number years of years experience be that same as in October or would we add another to the recently finished school year to that?
The years

  • Years of experience is not expected to increase until the following school year. This data should be the same as reported in October.

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Staff Assignment

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titleDo we need to update our Key Contacts and Staff Classifications each year?

  • Key Contacts and Staff Classifications will need to be provided at the start of each school year. Key Contacts and Staff Classification changes throughout the year should also be updated and provided so the most accurate information is always available.

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titleWe have a superintendent role that are being excluded from our Staff Assignment (Certified Position) report. What's Why is this happening?

The Superintendent is counted on Staff Assignment when reported with LEA Administrator at the Corporation Id; not a school Idassignment is a Key Contact role. Assigning the LEA Administrator role to the Superintendent will allow the staff to be certified.

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titleWhat does CP mean?

CP, or Certified Position, is an archaic term in Data Exchange. It has been replaced by the term "Staff Assignment".

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titleIs there a template we can use to submit for Staff Assignment (certified positions)?

Yes, template 008 (StaffAssociation_StaffEdOrgAssignmentAssociation)

The rollover for LINK Security portal happened over the weekend. You have to have staff contact and staff assignment data entered with a date in the 2024 school year.
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titleThe EdPlan tile for several users disappeared over the weekend..... is there an outage or something we can troubleshoot on our end?
Tiles within the LINK portal have disappeared for staff. How do we troubleshoot this?

  • IDOE performs a rollover at the end of each school year to move from the previous school year to the current school year. Ensure that Staff Contact and Staff Assignment information has landed in Data Exchange in the current school year (current year ODS).  Staff may also need to refresh their LINK account.

  • To Refresh:

  1. Completely log out of any LINK apps and the LINK Portal by clicking on your name in the upper right corner and selecting Log Out

  2. Clear browser cookies/cache/history (all time)

  3. Totally close browser (not just a tab)

  4. Re-open browser and log back into the LINK Portal (https://link.doe.in.gov)

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titleWe have a couple of adjunct teachers that we are getting a CP-1 error on. How should we report them?

Report Adjunct teachers the same as other teachers.

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