Functionality
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No, the search engine on the Ed-ID system is "fuzzy". It will return all students/staff with a 'sounds like' and should provide those names that may sound/look alike, or with and without special characters. |
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With Ed-ID, school personnel will no longer assign IDs locally. Instead, they’ll utilize the Ed-ID portal to request IDs for students and staff. The new Ed-ID portal will continue to assign a unique, nine-character Ed-ID for a student. This ID will be assigned randomly rather than being assigned by the school, which utilized the next available number for that school. Staff will continue to have an eight-digit Ed-ID. Existing STNs and SPNs will still be valid and usable. IDOE will not be creating new Ed-IDs for existing students or staff. |
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Once a user submits a request to create a new Ed-ID, a search of existing IDs is first performed and the system assigns a score based on potential, existing matches found. If no records exist with a high match score, the request for a new Ed-ID will be auto-approved and created in the Ed-ID portal. If a potentially high match exists in the system, that match will be displayed back to you. If you request a new ID anyway, this will be queued for a support specialist to review and approve/deny. |
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From the Ed-ID portal, no notification will be sent to a user. Schools will see the approval/completion from the Student Management Area on the Ed-ID portal or from reports returned via their SIS. Because SIS vendors are developing their own integrations with Ed-ID, your individual vendors will need to provide guidance on how this will appear when working through them." |
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Schools’ SIS vendors have the ability to connect directly to IDOE’s API to allow the SIS vendor system to request the Ed-ID directly through the local SIS. Many SIS vendors are working to connect their systems to IDOE’s identities API at a later date. Vendors will be certifying these data as part of the certification process for Ed-FI v6 for SY 2024 and providing training on their systems. Users should anticipate using manual processes and user interfaces via the Ed-ID portal throughout the 2022-2023 school year. More information regarding the vendor badging process can be found online here. |
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IDOE anticipates that kindergarten round-up for the 2023-2024 school year will be completed via uploads in Ed-ID. Users will be able to complete a .csv file to upload requests, then retrieve the newly assigned IDs via the portal. SIS vendor certification may not be complete to support the 2023-2024 kindergarten round-up. |
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Yes, you will be able to upload a list of students directly within the Ed-ID portal. This functionality will be released January 2023. You will be able to request an Ed-ID for a single student through the Ed-ID portal. |
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Schools that submit .csv templates to Data Exchange will first need to utilize the new Ed-ID template to request a student/staff Ed-ID be created. Templates used for Data Exchange student and staff reporting are different .csv templates. |
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For now, please submit a ticket to https://help.doe.in.gov |
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There is a 100 character limit. |
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Search for them by entering first name and date of birth. |