FAQ: Ed-ID Portal

No, the search engine on the Ed-ID system is "fuzzy". It will return all students/staff with a 'sounds like' and should provide those names that may sound/look alike, or with and without special characters.

With Ed-ID, school personnel will no longer assign IDs locally. Instead, they’ll utilize the Ed-ID portal to request IDs for students and staff. The new Ed-ID portal will continue to assign a unique, nine-character Ed-ID for a student. This ID will be assigned randomly rather than being assigned by the school, which utilized the next available number for that school. Staff will continue to have an eight-digit Ed-ID. Existing STNs and SPNs will still be valid and usable. IDOE will not be creating new Ed-IDs for existing students or staff.

Once a user submits a request to create a new Ed-ID, a search of existing IDs is first performed and the system assigns a score based on potential, existing matches found. If no records exist with a high match score, the request for a new Ed-ID will be auto-approved and created in the Ed-ID portal. If a potentially high match exists in the system, that match will be displayed back to you. If you request a new ID anyway, this will be queued for a support specialist to review and approve/deny.

From the Ed-ID portal, no notification will be sent to a user. Schools will see the approval/completion from the Student Management Area on the Ed-ID portal or from reports returned via their SIS. Because SIS vendors are developing their own integrations with Ed-ID, your individual vendors will need to provide guidance on how this will appear when working through them."

Schools’ SIS vendors have the ability to connect directly to IDOE’s API to allow the SIS vendor system to request the Ed-ID directly through the local SIS. Many SIS vendors are working to connect their systems to IDOE’s identities API at a later date. Vendors will be certifying these data as part of the certification process for Ed-FI v6 for SY 2024 and providing training on their systems. Users should anticipate using manual processes and user interfaces via the Ed-ID portal throughout the 2022-2023 school year. More information regarding the vendor badging process can be found online here. 

IDOE anticipates that kindergarten round-up for the 2023-2024 school year will be completed via uploads in Ed-ID. Users will be able to complete a .csv file to upload requests, then retrieve the newly assigned IDs via the portal. SIS vendor certification may not be complete to support the 2023-2024 kindergarten round-up.

Yes, you will be able to upload a list of students directly within the Ed-ID portal. This functionality will be released January 2023. You will be able to request an Ed-ID for a single student through the Ed-ID portal.

Schools that submit .csv templates to Data Exchange will first need to utilize the new Ed-ID template to request a student/staff Ed-ID be created. Templates used for Data Exchange student and staff reporting are different .csv templates.

For now, please submit a ticket to https://help.doe.in.gov

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