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Excerpt
nameHow to Report Students in Virtual Education

Virtual Education Definition:

  • “Virtual” meaning, the student and teacher are separated by time, space, or both when receiving their instruction not in a traditional classroom setting.

  • Students engaged virtually while in a classroom is not considered separated by time or space and would not be reported with a virtual program association.

Students receiving their education virtually in an identified Virtual Education School or Program:

Report an accurate Student Program Association Record for Virtual Education when a student is:

  • Enrolled and attending an identified Virtual Education school

  • Enrolled and attending an identified Virtual Education program

  • Begin Date of Program is:

    • the first school calendar date of the school or program, OR;

    • the student’s first enrollment date in the school or program

Students receiving their education virtually (not in an identified virtual school or program) who have reached the 50% virtual attendance threshold:

Report an accurate Student Program Association Record for Virtual Education when a student is:

  • Enrolled and Receiving their education virtually from the reporting corporation or school

  • Begin date of Program is:

    • the first date the student begins receiving their education virtually

Students receiving their education virtually (not in an identified virtual school or program) who have not reached the 50% virtual attendance threshold:

Report an accurate Student Program Association Record for Virtual Education when a student is:

  • Enrolled and Receiving their education virtually from the reporting corporation or school

  • Begin Date of Program is:

    • the first date the student begins receiving their education virtually

NOTE: Attendance data will be utilized for validating the need of reporting a Virtual Education Program Association Record to the student. Student’s with 50% or more of their attendance indicating virtual must also have a Virtual Education Program Association Record.

Reporting a Student Virtual Program Associations Record:

  • Students must have a Virtual Education Program Association Record sent to Data Exchange:

    • prior to or on count day IF the student receives 50% or more of their education virtually from the first school calendar date or the student’s enrollment date, OR;

    • first school calendar date after the fall count day or the student’s enrollment date after fall count up to the spring count date, OR;

    • first date the student begins receiving their education virtually

  • Report accurate begin and end dates for the Virtual Program record.

    • If a student no longer qualifies, enter “99”.

    • If the end of the year, enter “End of Year (EOY)”

...