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• When temporary/substitute teacher is contracted to work 182 days but is only needed for 160 days, report the contracted 182 days.

• Report contracted salary amount of $50,000.

• Years of experience is not expected to increase until the following school year. This data should be the same as reported in October.

• Key Contacts and Staff Classifications will need to be provided at the start of each school year. Key Contacts and Staff Classification changes throughout the year should also be updated and provided so the most accurate information is always available.

• The Data Certification role is a decorator role that allows those individuals responsible for certifying the data in Data Exchange to do so. If those staff members are not responsible for certifying the data, they do not need to be assigned the Data Certification role.

If the title teachers are providing support to the students but not responsible for attendance or grades they can be reported on the staff assignment as 'support services staff' with the ten digit school id.

Yes, staff may have and need more than one staff assignment/classification (role) assigned to have access to all IDOE platforms or receive communication from IDOE.

The LEA that holds the contract will provide this information and the Ed Org where the staff are working only needs to provide the staff assignment and/or staff section data as required.

The Superintendent assignment is a Key Contact role. Assigning the LEA Administrator role to the Superintendent will allow the staff to be certified.

CP, or Certified Position, is an archaic term in Data Exchange. It has been replaced by the term "Staff Assignment".

Yes, template 008 (StaffAssociation_StaffEdOrgAssignmentAssociation)

• IDOE performs a rollover at the end of each school year to move from the previous school year to the current school year. Ensure that Staff Contact and Staff Assignment information has landed in Data Exchange in the current school year (current year ODS).  Staff may also need to refresh their LINK account.

• To Refresh:

1. Completely log out of any LINK apps and the LINK Portal by clicking on your name in the upper right corner and selecting Log Out

2. Clear browser cookies/cache/history (all time)

3. Totally close browser (not just a tab)

4. Re-open browser and log back into the LINK Portal (https://link.doe.in.gov)

Report Adjunct teachers the same as other teachers.

Staff should be identified accurately for each section (class) they are associated with at each school.

IDOE licensing recommends the supervising teacher be reported or the student teacher could be provided to Data Exchange as a substitute teacher. Another option is to report as a student teacher and also report the licensed supervising teacher.

• If the staff is monitoring the classroom and associated to the credit recovery course for purposes of taking attendance but is not licensed in the area of each students’ courses they are taking; it is permissible to report the staff but is not required data to IDOE. Associating the TOR to each course the students are scheduled is required and the solution of how you are providing this information needs to be managed with your SIS vendor.

Not all staff will have section associations and this will not cause any errors; only those staff assigned to a classroom need the section associations.

Schools may provide staff section data without students associated. Schools should be providing staff section data for their EL and SE staff where they are identified as a resource, co-teacher, consultant, etc. with the same section data as the general ed teacher. This is managed with the classroom position descriptor. See below situations for additional guidance.

1. If a SpEd, Resource, EL, Title I, etc. teacher is providing instruction and awarding grades to students then the teacher must have a staff section where the teacher is the primary teacher and student sections are associated with the staff section.

2. If a SpEd, Resource, EL, Title I, etc. teacher is providing instruction assistance to students while physically in the general ed classroom, then a Staff Section record should be provided for the teacher with the same section data as the general ed teacher.

3. If a SpEd, Resource, EL, Title I, etc  teacher is providing assistance to students outside of the gen-ed classroom , the teacher must have a staff section that provides Classroom Position Descriptor of Special Education, EL Teacher, etc. to be identified on the CP report  No student sections will be associated with this staff section.

Not for a short period of time they are substitute teaching. The only case that IDOE would ask for this data is if a substitute were taking a position that would last the duration or longer lengths of time in a course. IDOE is not looking for those staff that are in the class for a day or two, floats, permanent subs, etc.

• Any Staff data not supported by your SIS will need to be provided via templates through the Upload page in Data Exchange. This includes Staff Employment, Staff Assignment, and Staff Section. Note: data submitted via template can’t be deleted by the school. A ticket must be created (http://help.doe.in.gov ) so that a specialist can assist with removing the data. Please provide the Resource Name and GUID (found in the ID column) for each record that needs to be removed.

• You only need to provide when submitting a new staff that does not already exist in the Ed-ID portal. You may need this when performing a lookup of staff. This is a local decision if you want to house in your SIS. IDOE does not require this data be housed within the student system.

• It is recommended that you wait for the Licensing department to create the SPN. However, there are instances where the SPN is needed immediately. In those cases, you can create an SPN for the staff member and communicate this to the Licensing department so that a duplicate SPN is not created. Email: licensinghelp@doe.in.gov, Phone: 317.232.9010.