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titleEnrollment Record:

  • School Year

  • School ID

  • STN

  • Grade Level

  • Entry Date/Exit Date

  • Exit Withdraw Code

  • Primary School

Reporting Timeline:

Begins

Ends

Notes

July 1

June 30

Submission and update of enrollment records are available year round and utilized in all data certifications. Students must have an enrollment record associated to the educational organization to append any other data like attendance, programs, membership, course outcomes, etc.

General Reporting Info:

  • An Enrollment Record must exist for ALL students receiving any amount of educational services.

    • This includes students who are primarily Homeschooled and only attend for a couple of classes at either a public or non-public school.

    • This includes dual enrolled students between a public and non-public school.

    • This includes students attending a Career Center, CTE Program, etc. in another public school with an agreement between both public corporations.

  • An Enrollment Record must exist for ALL students receiving special education only services.

    • This includes walk-in students only receiving special education services.

    • This includes students in the process of being evaluated for special education services who are not already enrolled in the evaluating educational organization.

    • This includes students enrolled in another school and special education services are provided/managed by the non-educating school. 

  • An Enrollment Record must exist for students who have been Transferred Out (ADM 2)

    • Both schools (sending and receiving) must provide an enrollment record.

  • A Public school Enrollment Record must exist for ALL students receiving Title services at a Non-Public school.

  • Enrollment records must exist in order to provide all additional required student data such as attendance, special education, membership, course completion, etc.

    • Additional data for a student cannot exist if the student does not have an association to the school.

  • Enrollment records must exist to establish an association between the school and the student.

    • Established Associations allow access to changes needed on the STN.

    • Established Associations allow reporting of additional required student data such as special education, course completion, title services, etc.

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