Overview:

• In order to be compliant with IC20-19-3-9.4 the Department is required to obtain and maintain information from Public schools in such a manner that permits any person with authorization to accurately determine where a student is enrolled and attending classes within two (2) regular instructional days of the date of the inquiry.

• In order to obtain data required from Non-Public schools for the management of the Choice Scholarship Program.

• In order to establish enrollment of a student to an educational organization allowing additional data required for access to Indiana IEP.

• In order to establish enrollment of a student to an educational organization allowing any and all additional data points reported as required.

Enrollment Data Impacts:

• Determining Cohort and calculating Graduation Rate

• Calculating IREAD-3 Participation

• Reconciliation of Title I grant by State Board of Accounts

• Generating annual Pupil Enrollment counts

• Tracking student participation in the Choice Scholarship program

• Federal and State Reports

Enrollment applies to:

• Public schools (both Traditional and Charter)

• Nonpublic schools participating in the Choice Scholarship program

• Nonpublic schools (Performance Based Accreditation and Freeway-Accredited)

• Nonpublic schools educating public school students under contract (i.e., Damar Academy, Crossing)

• State Schools (Department of Correction Indiana School for the Deaf Indiana School for the Blind)

• Programs with State IDs that provide the majority of the education to a student

Enrollment requires following data points sent via Vendor or Template

(click to see more detail):

Reporting Timeline:

General Reporting Info:

• An Enrollment Record must exist for ALL students receiving any amount of educational services.

  • This includes students who are primarily Homeschooled and only attend for a couple of classes at either a public or non-public school.

  • This includes dual enrolled students between a public and non-public school.

  • This includes students attending a Career Center, CTE Program, etc. in another public school with an agreement between both public corporations.

• An Enrollment Record must exist for ALL students receiving special education only services.

  • This includes walk-in students only receiving special education services.

  • This includes students in the process of being evaluated for special education services who are not already enrolled in the evaluating educational organization.

  • This includes students enrolled in another school and special education services are provided/managed by the non-educating school. 

• An Enrollment Record must exist for students who have been Transferred Out (ADM 2)

  • Both schools (sending and receiving) must provide an enrollment record.

• A Public school Enrollment Record must exist for ALL students receiving Title services at a Non-Public school.

• Enrollment records must exist in order to provide all additional required student data such as attendance, special education, membership, course completion, etc.

  • Additional data for a student cannot exist if the student does not have an association to the school.

• Enrollment records must exist to establish an association between the school and the student.

  • Established Associations allow access to changes needed on the STN.

  • Established Associations allow reporting of additional required student data such as special education, course completion, title services, etc.