Change Log: School Support Hub
2025-2026 Change Log
Date (Most Recently Created) | Area | Document Name | Description of Change |
|---|---|---|---|
Nov 10, 2025 | Multilingual Learner Reporting Guide | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/382402575 | Added guidance that the ML program record needs to be ended when the student exits the school, whether due to an in-district transfer or the student withdraws from the LEA. Updated how to complete template 019 step #8 to match with updated guidance. |
Oct 29, 2025 | Enrollment Withdrawal Exit Codes | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/381550668 | Corrected definition for exit code 30 - Earned High School Equivalency - Other Code to remove all references to providing code 30 by September 30th following graduating year. Updating the student’s exit code to 30 after September 30th will not update the graduation cohort status. |
Oct 28, 2025 | Enrollment Withdrawal Exit codes | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/379289974 | Updated guidance for exit code 26 Missing - Mobility Code - Education Interrupted or Terminated. https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/381550668 |
Oct 27, 2025 | Alternative Education Guidance pages Alternative Education Templates
| Reporting Guide: Alternative Education
| Updated links to 2025-2026 approved Alternative Education programs under the How to Report Alternative Education button and the Alternative Program List under References. Updated the Active Military Children forms (both English and Spanish) under the References tab. Updated links to 2025-2026 approved Alternative Education programs on the How to Complete Template 021 guidance. |
Oct 22, 2025 | Enrollment Withdrawal Desriptors | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/379289974 | Clarified definition of Withdraw code 10 - Poor Health - Mobility Code - Education Interrupted or Terminated, providing guidance allowing code to be reported for elementary and middle school students. https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/381550668 |
Oct 17, 2025 | Student Academic Record (Course Outcomes) | Added 2025 Credit Corrections with definition/use. | |
Oct 16, 2025 | Template Hub | Template 019 has been updated and posted in both template by task (link provided) and template by number. Instructions on how to complete have also been updated. | |
Oct 16, 2025 | Template Hub | Template 013 has been updated and posted in both template by task (link provided) and template by number. Instructions on how to complete have also been updated. | |
Sep 17, 2025 | Special Education Reporting Guide | IDOE/PSSP Office Hour 9.17.25 PDF Presentation | A new section has been added to Knowledge Hub > School Support Hub > Reporting Guides > Special Education titled PS Special Programs (IEP/ILP). These documents were shared during the IDOE Special Programs Office Hours session |
Sep 16, 2025 | Pupil Enrollment Reporting Guide | https://drive.google.com/file/d/14te4m--RhpF0YbHiOgbcuAxiiBP4gix4/view?usp=drive_link https://drive.google.com/file/d/14xuqUbiZUBq7NlLG43fTohVlxxu3pzKK/view?usp=drive_link | Updated References links for 2025-2026 school year. |
Sep 12, 2025 | Template Hub | Template 026 (Student Transcript_Course) Transcript) updated to include new fields: Session Name, Local Course Code, Section Identifier. | New field added to accommodate reporting instances where student has taken the same course twice during the same term. New template 026 posted New template 026 instructions posted New template 026 tutorial posted |
Sep 17, 2025 | Special Education Special Education Evaluation Special Education Termination | Document posted in References to share what data is pulled from DEX to Special Programs and what information is written back to DEX from Special Programs | |
Sep 12, 2025 | Student Support Hub > General Resources | Posted slide video presentation to General Resources to provide overview of DEX reporting and utilized Ed-ID | |
Sep 12, 2025 | Homebound/Hospitalized Reporting Guide Special Education Reporting Guide | https://docs.google.com/document/d/14b6mysbddskkLiR2swB8zQrC9DjXQLUH/edit#heading=h.lpeoidx14ynu
| New reference document added to provide additional guidance to assist with deciding when to report Home Hospitalized program and/or Virtual Program record. |
/Sep 8, 2025 | Additional Student Programs | Updated PDF’s for the 2025-2026 school year. | |
Aug 25, 2025 | Reporting Staff Contacts | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/500040160 | Added guidance specifying that Data Exchange contact identifies staff that can be contacted regarding such items for previous students as test scores, clearing conflicts. |
Aug 7, 2025 | Student Accommodations | Updated template 014, How to Complete, and tutorial. | |
Aug 7, 2025 | Template by Number and Template by Task | Updated template, How to Complete, and tutorial wherever template 020 is found (by number and by task). Associated with Enrollment, Membership, MLL, Additional Student Programs, and Attendance. | |
Aug 7, 2025 | Cohorts (Grouping) | All templates, How to Complete, and tutorials available. | |
Aug 1, 2025 | Student Accommodations | Student Accommodations: General Reporting Info | Updated to new IDOE Special Programs and guidance. Strikethrough on all GCE reporting. Updated Spreadsheet with 2025-2026 Accommodations. Updated guidance. |
Aug 1, 2025 | Staff Section | Added to Overview and an additional example to third bullet point under General Reporting Info. | |
Aug 1, 2025 | Staff Employment | Updated chart showing Corp/LEA Id is reported with the staff employment record. Added guidance on reporting years of experience. | |
Jul 30, 2025 | Staff Assignment and Contact | Reporting Guide: Staff Assignment and Contact
How to Enable Access to IDOE Special Programs Staff Assignment: General Reporting How to Report Staff Assignment
| Added two resources for LINK (Access) Login and updated link to LINK Access by Staff Assignment. Updated name for new IEP/ILP system. Added LINK Special Programs login resource. Updated name for new IEP/ILP system. Added 3 staff assignments and updated name for new IEP/ILP system. Updated chart for Staff as a Key Contact. |
Jul 29, 2025 | Membership | Specific instructions for completing template 020 for Virtual Education program reporting in relationship to Membership. | |
Jul 29, 2025 | Membership | Updated guidance for reporting Service descriptor(s) and begin/end dates for those Service descriptor(s). Added Service descriptors and definitions. | |
Jul 28, 2025 | Attendance | Additional guidance added to Students with Compulsory Attendance Exceptions (Exempt) area. | |
Jul 25, 2025 | Calendar |
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Jul 25, 2025 | Calendar | Calendar Template 001:
How to Complete Template 001:
Calendar How to Complete Template 003:
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Jul 25, 2025 | Additional Student Programs | REMOVED Link to Curricular Materials Program | |
Jul 25, 2025 | Alternative Education | General Reporting Page - Update on addition of FTE Summary Grid for July certification | |
Jul 25, 2025 | Attendance | ||
Jul 25, 2025 | Cohorts (Grouping) | Main Page for all guidance for Cohort Reporting - All areas are new | |
Jul 25, 2025 | Curricular Materials Assistance | REMOVED from reporting requirements for the 2025-2026 school year | |
Jul 25, 2025 | Discipline |
How to Report Incidents and Actions Page - Updated Incident Reporting guidance | |
Jul 25, 2025 | Discipline | New Templates (028 & 029) for 2026 SY Discipline How to Complete Template 028:
Discipline How to Complete Template 029:
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Jul 25, 2025 | Enrollment |
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Jul 25, 2025 | Enrollment | New Template 015 for 2026 SY Enrollment How to Complete Template 015:
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2024-2025 Change Log
Date (Most Recently Created) | Area | Document Name | Description of Change |
|---|---|---|---|
Jul 21, 2025 | Corrected State Attendance Officer contact information | Juvenile Detention Facility contact guidance for State Attendance Officer https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/379453449 | For additional guidance contact Steve Balko, State Attendance Officer sbalko@doe.in.gov. Contact may also be made by emailing Attendance@doe.in.gov or calling 317.232.9150. |
Jul 21, 2025 | Title I Template “How To” | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/496369665 | corrected School ID sample to a school ID rather than LEA ID. |
Jun 26, 2025 | Staff Injury Template: How to Complete | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/748945409 | Updated 'How to Complete” instructions to indicate data is to be reported at the Corporation level. One survey per Corporation. |
Jun 26, 2025 | SpEd TR-How to Determine Which Students… | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/396722184 | Updated 6th bullet under the Would be Reporting adding High School diploma
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Jun 26, 2025 | Graduate-How to Report Graduate Pathways | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/489553948 | Removed references to reporting ‘medium of instruction’ as this is no longer required. |
Jun 3, 2025 | Enrollment - Tutorial | Updates to EX_MLL logic (slides 12-16 area) additional and changes to slides | |
May 21, 2025 | Calendar General Information | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/427917440 | Made correction to guidance provided under General Reporting Info > Report an accurate calendar event record for each expected instructional day. Removed incorrect statement “Two calendar events with duration of .5 each may be provided for the same instructional day” . Corrected guidance to read:
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May 9, 2025 | Enrollment Descriptors | https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/381550668 | Added ‘Student Graduation Cohort Use’ column and notes for each Enrollment Exit Code. |
May 9, 2025 | Special Education Evaluation | Special Education Circumstance Relevant to Timeline Descriptors | Updated Compliance Determined for code value 3 |
May 8, 2025 | Special Education Termination | Updated Reason Exited Code 16 Definition, adding ESA and CSEP information. | |
Apr 14, 2025 | Special Education Evaluation Reporting | Removed bullet point from Provide the IEP Review/Case Conference date for the most recent initial evaluation stating the date must be on an instructional school date. | |
Mar 19, 2025 | Discipline Indiana Codes | Updated Deadly Weapon Indiana code | |
Mar 12, 2025 | Discipline How to Report | How to Report Discipline Incidents and Actions and Discipline Descriptors | Highlighted areas in pink show updates to Incident and Action reporting, Behavior code 10=Other Description, and Discipline Action Service Descriptor code 5 - Long Description to provide clarity of use. |
Feb 25, 2025 | Exit Withdrawal Descriptor codes |