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Please conduct a search for a student before you add them to this template. This template should ONLY be used to request new Ed-IDs for students. |
Overview:
Here are the quick instructions for completing a Create Student STN Template.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
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All steps will be completed beginning in Row 7 , downwardsand following.
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Instructions:
1. Enter the FirstName.
This is a legal birth name from a birth certificate or other legal documentation. Do not report a nickname or name the student or family prefers.
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This is a legal birth name from a birth certificate or other legal documentation. Do not report a nickname or name the student or family prefers.
4.
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If needed, enter the NameSuffix.
Only enter data here, such as Jr. , II, III, if this is part of their legal name. Otherwise, leave this field blank.
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Report the language of the student as determined from the Home Language Survey (HLS). The HLS is availablein Spanish here.
Common Language Codes:
Burmese: 110
English: 211
French: 250
Spanish: 835
Mandarin (All variants): 600Spanish here.
A complete list of Language Codes can be found here on the Language Descriptors chart.
7. Enter Race.
This data should have been collected on the“Collecting Racial and Ethnic Data” form, Part 2. The Spanish version can be found here.
A more comprehensive guide for connecting geographic/national origin with a race can be found here.
The available descriptors for Race can be seen on the chart below:
Note: these descriptors are both case and space sensitive.
Race Descriptors |
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American Indian - Alaskan Native |
Asian |
Black - African American |
Hispanic Ethnicity and of any race |
Multiracial (two or more races) |
Native Hawaiian - Pacific Islander |
White |
Unknown * |
*Note: K-12 Students must have a race reported and “Unknown” cannot be reported.
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8. Enter Sex.
The available descriptors for Sex can be seen on the chart below:
Note: these descriptors are both case and space sensitive.
SexDescriptors |
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Male |
Female |
Unknown ** |
**Note: K-12 Students must have a Sex reported and “Unknown” cannot be reported.
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9. Enter SubmissionNotes.
This is an required a recommended field and may include notes for IDOE staff to review. Suggestions include:'
Short note about the student: New kindergarten student, transfer from Indiana school, transfer in from out of state, etc.
Short note about you: Your name, email address and/or phone number.
Short note about why this student may be different from a student that appears in the search with a match over 90%
Do not include any special characters such as commas, etc. in this field.
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