Below, you will find a list of Known and Resolved Issues with IDOE’s Data Exchange.
Chart Key:
Known & Resolved Issues for 2023-2024:
Issue | Description: | Area Affected: | Support Team Status: | Issue Discovered On: | Status Updated on: | Other Notes: | ||
|---|---|---|---|---|---|---|---|---|
Summer School Method Credit Earned ‘Summer Participation 90% or more’ | Records reported with Method Credit Earned of ‘Summer Participation 90% or more’ are failing resulting in CC-10 and CC-11 triggering | Course Outcomes | KNOWN |
| Fix in development | |||
ES discipline length | Discipline length reported with half day increments are showing on the certification roster as a whole day (rounding up). | July Discipline certification | RESOLVED |
|
| Development has found the cause and is correcting the certification roster to show the accurate number of days reported on discipline length when half day provided. | ||
ES-11 triggering for Non-public Schools in error | Non-public schools do not provide discipline data - no discipline rules should be running for non-pubs | July Discipline certification | KNOWN |
| This will not be resolved for the 2024 July certifiation. Non-publics can ignore the message. A high priority devopment ticket has been created to exclude non-public schools from ES-11 business rule | |||
CE not loading for certification | CE data certified in October not loading for July certification resulting in July certified count reflecting any Staff Employment records submitted after October certification. Also likely the cause of CP-1 message triggering in error | July Staff Employment certification | RESOLVED |
|
| Development has found the cause and expects to have resolution this week | ||
April Certification Signoff | Some administrators are unable to signoff for April data | Special Education April Certify | RESOLVED |
|
| Waiting on HelloSign vendor to determine what is causing this issue. | ||
Summer school certification counts (course outcomes) | Students reported with Summer School outcomes (date found in the ODS) who are not loading for verification and counts in July certification. | Course Outcomes | RESOLVED |
|
| Students reported with summer school outcomes are not loading for validation and certification at this time. Development has found the cause will be addressing in time for July certification. | ||
GR-34 and GR-35 Triggering Twice | GR-34 and GR-35 are showing as duplicated in validation results. | Graduate Validation Error Messages | RESOLVED |
|
| Development team has identified the cause and working to resolve the issue so only one message will be returned. | ||
Special Education Reason code 99 | Students whose SE program record is ended with code 99 are populating to the SE Termination Roster in error. | Special Education Termination Roster | RESOLVED |
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| |||
TR-6 | TR-6 is triggering for special education termination when the SSA exit date and SE program end date match and TR Reason code 1-transfer to regular education is reported. | Special Education Termination | RESOLVED |
|
| Development anticipates resolution March 2024. | ||
CC-10 | CC-10 is showing there is no matching staff when schools are able to verify there is a matching staff section to the student for an outcome. IDOE is finding this is happening when a staff is associated to more than one Ed Org ID. | Course Outcomes | RESOLVED |
|
| IDOE development is making a correction to the load process for teaching staff associated to more than one school. | ||
Membership/Attendance Virtual Counts | .5 Virtual and absence days are not calculating accurately. | Membership | RESOLVED |
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| IDOE will review students with a virtual program association and have been reported with multiple days of .5 day virtual attendance to make sure the virtual vs non-virtual funding is accurate for February. 2/26/24: Approved for deployment on 3/8/24 | ||
Special Ed Certification Count | Special Education students serving an expulsion (reported on enrollment record with code 33) and revoking or ending their program services (reported with a termination code) are showing certified inaccurately on the SE roster and summary. | Special Education roster and certification summary. | RESOLVED |
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| IDOE will review all data after the December certification closes to determine students certified incorrectly. Schools will be notified of any students with a termination to their SE program record prior to 12/1 and having an exit reason of 33. There is no further action required from the schools. No termination code will correct the students to show as excluded from the counts. | ||
Title I Counts | Title I services provided are not loading correctly from the ODS for certification counts. Students with services reported in the ODS are showing incorrectly on the summary as Eligible Not Served. | Title Summary and Title rosters. | RESOLVED |
|
| Development has found the cause and a support ticket is being created to fix the issue. Fix was deployed 12/21/23. | ||
CC-10 & CC-11 | CC-10, CC-11, CC-12 triggering in error for students who are service only or ADM 2 has been identified and turned over to development | Course Outcomes | RESOLVED |
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| Fix was deployed 11/30/23. | ||
SE-23 | Special Education PROGRAM conflicts | SpEd Certification | RESOLVED |
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3/22/24 - both schools should see program conflicts messages (NOTE: increase in SE-4 exclusion caused as records where students are no longer enrolled are pulled to allow the conflict on the program to be produced) | IDOE development is investigating concerns with SE program conflicts. Examples were needed and have now been received. IDOE focus is currently resolving concerns with October and will then begin to focus on December. 10/27 - The resolution for this issue is currently in QA testing. 11/16 - The fix for this issue has been deployed 11/21/23 = IDOE is aware that there are instances where both LEAs do not see the SE-23 conflict message. Matter is under investigation. 11/27/23 - emails are being sent out informing both schools of conflicts that need resolution. | ||
ME-46 | Students with end dates to their Virtual program record prior to the census date are failing. | Membership certification | RESOLVED |
|
| IDOE is analyzing the issue and will not be able to have a solution before October certification. WORKAROUND; schools will need to remove the end date on the program record until after 10/2 and then can add back. FYI-Students are being funded by the number of attendance days virtual vs. non-virtual and not by the program association. UPDATE 1/11/24: Development is investigating this concern and hope to have resolution prior to February 1, 2024 count date. Deployment on 1/23/24 to correct issue. | ||
Pupil Enrollment Roster | COLS is not populating. This was turned off by IDOE. At this time the data will not show on the roster. | PE Roster | RESOLVED |
|
| COLS is found on October PE files. | ||
Pupil Enrollment Roster not updating | PE roster entry date does not match entry on SSA | PE Roster | RESOLVED | PE roster corrections completed | ||||
Graduate-12 | GR-12 is triggering for SAR records reported with Diploma Level Type 13 in error. | Graduate validation results | RESOLVED | Diploma Level (code 13) now recognized and no longer causing GR-12 to trigger. | ||||
Template 011 - Other Personnel | Upload error triggered when FTE is 2 digits (14.00) | Failed upload results in Personnel Category and FTE not added to Other Personnel | RESOLVED |
| Fix deployed Development team investigating. | |||
Validation Runs | Validation runs are failing for a small number of LEAs at this time | Validations Tab | RESOLVED | |||||
Attendance-1 | AT-1 is triggering for students in error. | Attendance validation results | RESOLVED | FIx has been deployed. | ||||
Multilingual Learners - ML-8 | Students with language 211 (English) and birth country of USA are receiving ML-8 error message incorrectly. | Multilingual Learners validation results | RESOLVED | Fix deployed. English speaking, born in USA receiving ML-8 Exclusion. IDOE looking to have those exclusions removed. Original concern (strike though) has been resolved. | ||||
Conflicts - AT-4 | Schools are receiving conflicts in error when a student has a one-day mobility record provided from the conflicting school where the enrollment school’s start date is before the one day mobility record. | Attendance, Membership, etc. areas involving enrollment records where both schools are reported as primary ‘true’ | RESOLVED | Issue resolved | ||||
Template 017_Student Demographics | Template upload failing | Failed upload results in student demographics not being added to the student | RESOLVED | Fix has been deployed. | ||||
Enrollment Counts | Overall enrollment from Overview Tab and Student School Association from ODS resource under Submission Tab; Overall enrollment report is showing/counting students with exit dates provided in ODS. | Overall Active Enrollment counts | RESOLVED | Concern reported to development for investigation. | ||||
Mismatch on race - Alaska Native | 400 error is triggered for the race mismatch for students with race code Alaska Native. Ed-ID contains the spelling ‘Alaskan Native’. DEX ODS has corrected the code to the grammatically correct code of ‘Alaska Native’. | 400 mismatch error is triggered | RESOLVED |
| Spelling corrected in Ed-ID. | |||
Calendar - CL-6 | Rule was not inactivated with first known issue resolution | Causing calendars to still fail | RESOLVED |
| Correction made and validation run being completed by IDOE overnight of 8/2 should result in CL-6 no longer showing beginning 8/3. Confirmed CL-6 no longer triggering on 8/3. | |||
Validation Runs | IDOE nightly validation did not run for approximately 340 LEAs on 8/2/23. IDOE is working on cause and solution. | Validation Tab/Validation Results | RESOLVED | All LEAs validations processed evening of Aug. 13th | ||||
Validation Tab | Validation tab stuck Loading | Validation tab | RESOLVED | |||||
Calendars Failing | All calendars are failing at this time | Since calendars are failing, all attendance data will fail as will membership data. | RESOLVED | Running another validation either by school or waiting for nightly validation run will resolve issue. | ||||
Attendance-11 triggering | New validation rule not operating as expected | May be triggering for records where student enrolled in two buildings in the same corp (one primary false and one primary true) with begin dates and no exit date | RESOLVED |
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| Issue resolved. |