Known & Resolved Issues

Students exited on Feb ME count day failing - students enrolled 2/3/2022 certifying

Issue with the DEX Submission Cycle timezone is causing students exited on count day to fail and student enrolled after count date (2/3/26) to certify

Membership

RESOLVED

Feb 3, 2026

Feb 6, 2026

RESOLVED 2/6/26 Developers have determine out to correct this and anticipate resolution by early week of 2/9/2026.

CC-8 triggering for 2025 Credit Correction Method

Credit Correction methods do not require student or staff section data. CC-8 should not be triggering

Course Outcomes

known

Jan 28, 2026

ME-2 Exclusion Message for SEORA with end date

ME-2 triggers stating that SEORA responsibility is Attendance. Rules notes has been updated --UPDATE: Additional -reason for this exclusion might be the SEORA record has 'funding' BUT has been ended accurately so the system views this as null/blank indicating no funding which will cause ME-2 to be provided.

Membership

known

Jan 28, 2026

Validation message may be updated for the 2026-2027 school year.

Course Outcomes - SSA primary False

Course Outcomes for students with SSA primary false not loading for validation

Course Outcomes

troubleshooting

Jan 13, 2026

GCE Errors

Students that have withdrawn from school AND have a valid Entry Grade Level Reason are triggering GCE errors

GCE error prevents STN from being validated for all data sets. Will prevent validation of remaining cycles such as Membership, Special Education, and all July Cert datasets

known

Nov 3, 2025

Expect to have solution before February certification

Pupil Enrollment

Race codes missing from Student record - triggering PE-5

Pupil Enrollment

known

Dec 1, 2025

PE-6 triggering for STNs with missing race code. Race code was present for October certification. IDOE investigaton on going.

Special Education Termination

Correction to TR-13 rule logic

Special Education Termination

known

Students ending a program with reason 99 when updating disabilities will not receive TR-13 error message.

Course Outcomes

Correction to ETL process for loading students for course outcome validations

Course Outcomes

known

Students with school identified as primary ‘false’ will load for all CC validations. Only those with ‘false’ and ADM 2 will not be loaded for CC validations.

Discipline Validations

Discipline validation rules turned off

DEX Validation page

resolved

Oct 22, 2025

Jan 13, 2026

UPDATE: Discipline rules turned on 1/13/26.

Discipline validation rules will not be turned on until after December Special Education count is complete.

Course Transcripts

DEX Review page will not display course transcript data LEAs with 150,000+ course transcript records

Review Page - Course Transcripts

known

Oct 6, 2025

Work around: to filter course transcripts, utilize the Review page filter and filter by school.

GCE-8 and GCE-9

GCE-8 and 9 triggering inaccurately

Good Cause Exemption validations

resolved

Students with exit dates prior to March 1st are still getting errors, some students are getting warning (GCE-9) that should have an error when assessment data found with a DNP.

GCE-8

GCE-8 triggering on one day mobility records provided prior to the start of the school calendar

Good Cause Exemption validations

resolved

IDOE does not require reasons for students not enrolling and have a one day mobility record. Updating logic to not trigger GCE-8.

GCE-1 and GCE-7 triggering in error

GCE-1 and GCE-7 triggering for SE service only LEA

Good Cause Exemption triggering for Service only

resolved

Aug 27, 2025

This concern was to resolve those GCE reasons provided where the school does not report the necessary program record. IDOE is looking across all LEAs to locate the active program record provided by the school that is required to provide the program record.

GCE-8 - single-day mobility records

GCE-8 triggering for single-day mobility records for student not enrolled in current year

Good Cause Exemption triggering in error

resolved

Aug 19, 2025

This concern is expected to be resolved with 9/25/25 deployment.

GCE-8 - homeschooled student dual enrolled

GCE-8 triggering for homeschooled students with no IREAD passing score that are dual enrolled

Good Cause Exemption triggering in error

known

Aug 19, 2025

It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving.

GCE-8 - homeschooled student receiving services

GCE-8 triggering for homeschooled students with no IREAD score receiving services

Good Cause Exemption triggering in error

known

Aug 19, 2025

It is necessary to reach out to lschemel@doe.in.gov for assistance with resolving

GCE-8 – Student Withdraws prior to March 1st is generating GCE-8

GCE-8 – Student Withdraws prior to March 1st is generating GCE-8 validations in error. A correction will be implemented to GCE validations so that the GCE-8 rule will not trigger when the exit date is prior to March 1.

Good Cause Exemption triggering in error

resolved

Aug 19, 2025

Sep 12, 2025

Staff Employment Supplemental Salary

400 Error triggering in SIS when more than 100 is provided for Supplemental Salary

Data is not landing in ODS due to Ed-Fi Error code 400 delivered back to SIS

resolved

Jul 17, 2025

IDOE will be inactivating this inaccurate API error. We hope to have this resolved by August 15th.

SEORA Accountability School

IDOE has discovered that more than 18,000 records are reported with the School Accountability School ID using the old 4-digit code rather than the DEX 10-digit School ID. Please review the data in your SIS to ensure that the Accountability School ID is entered in the SIS as the 10-digit code. Work with your vendor if you don’t know how to make this correction.

Affecting SAT rostering for 11th graders. May affect placement of accountability for students.

known

Feb 6, 2025

IMPORTANT NOTE: This issue is not something that IDOE will be correcting. The only way this concern can be corrected is for the data entered into the SIS to be corrected. It is therefore immediately important that attention be given to reviewing the Accountability School ID entered into the SIS and correction be made to SIS and resent to DEX.

Run Validation for Future Datasets

Completed Future Dataset validation does not present results

Validation page

resolved

Dec 10, 2024

IDOE is aware of this concern and will troubleshoot soon. Once December certification timeline is completed 12/18/24 the system will revert back to regular nightly runs and Rerun Rules Validation. DATAEX-4324 submitted.

Special Education Summary pdf

Signed pdf does not provide the total certified column

Tickets are being created reporting this concern.

resolved

Dec 10, 2024

IDOE is working to resolve

Template upload

School users are getting template upload message stating upload was successful via API but the template is not landing in DEX.

Several LEAs have reported this concern.

Nov 6, 2024

IDOE is actively investigating this concern

October Certified Roster

Due to a admin setup error, the October certification rosters may have a Cycle descriptor of October 2024 and October 2025 on the same roster.

IDOE find that this concern is limited to the Staff Employment roster.

known

Oct 21, 2024

IDOE is aware of this concern but no action will be taken to correct the cycle descriptor. Data represented on the roster is accurate.

PK Immigrants

PK immigrant only students are receiving ML-8 exclusion not certifying the student

MLL Certification

IDOE is aware ML-8 is triggering in error for PK Immigrant students and not counting those students on the English Learners / Immigrants Certification Summary grid.

Data Viewer Role

Data viewer at a school level does not have access to Review Tab (ODS) reports

Review Tab

IDOE is aware when a staff is assigned the data viewer role with a school ID and not a LEA ID they do not have access to the review tab.

ME-7 w/prior year GR data

Prior year graduate records reported in error cause students to receive ME-7 excluding them from membership count

Membership

For February certification updates will be made to rule logic to not view historical GR records reported with ‘excluded’ status. Those historical GR records with ‘certified’ status will be viewed and will still cause ME-7. Those will need to be addressed through a help ticket.

Foreign Exchange

Additional Student Summary Grid is not populating Foreign Exchange counts

Additional Student Summary in July certification

IDOE is aware of Foreign Exchange students not calculating in the AD summary grid and is making a correction in the system to show these counts for July certification.

Ed-ID Requestor Role

We are aware that some are receiving 403 errors delivered back via API for staff members assigned the Ed-ID Requestor role

Ed-ID tile will be missing from the LINK portal.

Staff records provided to DEX must first have either a staff employment or a staff assignment record provided to create the relationship for reporting the staff record. Also, the staff ID must first exist in Ed-ID.

Data Viewer Role

Allows users to create, update, and request merges in Ed-ID

Ed-ID

Creating a new role for Ed-ID (Ed-ID Requestor) to perform functions in Ed-ID only while keeping Data Viewer role for view rights only in BOTH Data Exchange and Ed-ID (allowing search/lookup only).

Method Credit Earned

Summer Participation 49% or less and 90% or more

Course Outcomes

Descriptors in DEX API does not match to descriptors provided to vendors. Descriptors are being corrected to allow reporting of these methods to not fail in DEX.

DEX Validation Messages

The ‘baseball card' displays a blank page when clicking any validation message.

DEX Validation page

IDOE development is investigating.

403/Ownership Token/Access to the resource item Not Authorized

Schools who have provided a template for a specific dataset (i.e. enrollment, calendar, staff assignment, etc.) and are now sending the same datasets from their SIS or vice versa sending data 1st from SIS and now sending template for same dataset will receive this error.

Data Syncs with Data Exchange

IDOE has identified the issue and is working on a solution. It is not expected to have a solution until next week.

Cambium assessment vendor

Students not updating to currently enrolled corp

TIDE

Updated 9/6/24 IDOE has reverted back to historical practice of sending files to Cambium and they are loading the students for TIDE rosters.

Update 8/19/2024 Cambium knows how to fix this issue. It is anticipated that the fix should be in place by Friday, 8/23/2024.

Cambium investigating issue on their side. Appears to do with version being sent from IDOE and how Cambium is picking up the data. Students are moving to the correct corp but taking longer than expected to updated TIDE.

IIEP Access Updates

Sharing information from PCG: PCG a day or so behind with managing import from IDOE due to volume of beginning of year changes

May impact access to IIEP for certain students