DEX Reporting In Development
- IDOE
- Emma Kershner
- Michelle Tubbs
- Linda A Turner
Below, you will find a list of features and updates currently under study or work by IDOE’s Data Exchange Team.
Chart Key:
Developments Items for 2025-2026
Feature/Update: | Description: | Area Affected: | Development Team Status: | Status Updated on: | Other Notes: |
|---|---|---|---|---|---|
Discipline - Weapon Descriptors | Weapon descriptors being added for reporting when students have a behavior of 04, 05, 06 | Discipline | approved for development | Nov 15, 2024 | Allows schools to provide weapon data as required for federal reporting. |
Discipline - Validations on Weapons | New validations created to allow certain weapon descriptors to be reported for certain behaviors | Discipline | approved for development | Nov 15, 2024 | Additional validations on weapon reporting against behaviors to maintain data quality. |
Discipline - Template(s) | Discipline templates updated as needed for reporting of weapon descriptors | Discipline | approved for development | Nov 15, 2024 | Updates to templates as needed for schools that do not have SIS means of reporting required data. |
Educator Rating Reporting | Educator Rating/Reason descriptors and template creation | Educator Rating | approved for development | Nov 15, 2024 | Creation of ER data being reported from schools via Data Exchange will begin in the 2026 school year. |
ML Instrument Code | Removal of Instrument Code 4 in the 2026 school year | Multilingual Learners | approved for development | Nov 15, 2024 | Instrument Used code value 4 will no longer be allowed for reporting in the 2026 school year. |
CL Event Descriptor | Removal of ‘Instructional Half Day’ Calendar Event Descriptor | Calendar | approved for development | Nov 15, 2024 | Instructional Half Day will no longer be allowed for reporting in the 2026 school year. Instructional minutes can indicate students are only being educated for half a day. |
Good Cause Exemption Codes | Additional Good Cause Exemption code values | Accommodations | approved for development | Nov 15, 2024 | Five new GCE codes to identify those students who may be promoted from grade 3 to grade 4. |
Good Cause Exemption Validations | Additional Validations against new GCE codes | Enrollment | approved for development | Nov 15, 2024 | Additional validations to maintain data quality. |
Certified Employee - CE-5 Update | Updating logic on CE-5 to only view prior year staff salary and not all historical salary amounts | Certified Employee | approved for development | Nov 15, 2024 | Update to logic on CE-5 will reduce number of validation messages provided back to schools. |
Choice Membership/COLS | New validation not allowing COLS to be reported as 1099990000 when ADM type is 10 | Membership | approved for development | Nov 15, 2024 | Additional validation to maintain data quality. Students with COLS outside of Indiana may not be claimed for Choice Scholarship. |
Membership - ME-35 Update | Updating logic on ME-35 | Membership | approved for development | Nov 15, 2024 | Updating logic on ME-35 to reduce number of validation messages provided to schools when students have two enrollment records at different schools under the same LEA. |
Student/Parent (Contact) Association Template 013 Update | Adding Parent Email Address | Student/Parent Association | approved for development | Nov 15, 2024 | Adding parent email address with integration of new IEP system for those contacts identified as legal designee. Also updating template 013 to capture parent email address for schools that do not have SIS means of reporting data. |
Grad Plan Development | Adding Grad Plan Reporting |
| approved for development | Nov 15, 2024 | Reporting of a student’s intent for graduation/diploma completion beginning with 2029 graduation cohort group. |
Course Outcome Update | Section Identifier added to Course Transcript (outcomes) | Course Outcomes | approved for development | Nov 15, 2024 | EdFi upgrade added section identifiers to the course transcripts. This will allow schools to report individual outcomes when a student is taking the same subject code in the same term under the same session. |
Course Outcomes | Additional validation regarding the number of Maximum credits allowed to be provided for a course. New validation will be regarding the maximum credits allowed. | July Certification | approved for development | Nov 15, 2024 | New validation to provide accuracy on reporting number of credits earned on credit bearing courses. This will not affect reporting of credits earned when a student is taking a course again. This is to have better accuracy of reporting allowable credits earned at the time the student is completing a course. |
Developments Items for 2024-2025
Feature / Update: | Description: | Area Affected: | Development Team Status: | Status Updated on: | Other Notes: |
|---|---|---|---|---|---|
Staff Injury | Staff Injury Certification Summary Grid | July Certification | in development | Oct 9, 2024 | Addition of certification summary grid being added to the Staff Employment sign off in July certification. |
Course Outcomes | Validation CC-7 Update | Course Outcomes | deployed | Oct 31, 2024 | Updating CC-7 to not allow reporting of credits less than 1. Credits are to be reported as a whole number and cannot be less than 1. Also updating the error message. |
CRDC | Template for CRDC | CRDC (Reporting) | in development | Oct 21, 2024 | IDOE is actively working on a solution to autofill data provided from schools in the CRDC template and then provide in a secure location for school staff to access, review, complete, and submit. |
EV Validation | New validation not allowing Circumstance Relevant to Timeline 1 reported with parental consent date reported as 7/1/2024 or after. | Special Education Evaluation | deployed | Sep 13, 2024 | Circumstance Relevant to Timeline code 1 is no longer allowable for reporting in the 2025 SY but is still reported on historical records. New validation to not allow this code for any new evaluations. |
Validation Roster and ODS Resource Updates | Column order, removal of column, additional columns, column header titles updates | October/December Validation Rosters and ODS Resource | in development | Sep 13, 2024 | Will provide consistency in all rosters and ODS resource files. |
CE Validation Updates | Changes to CE-11 and CE-3 | Staff Employment | deployed | Sep 13, 2024 | CE-11 is being updated to a warning message instead of an error. CE-3 is being inactivated. |
Student Section Association | New validations when reporting new Attempt Status Descriptor | Course Outcomes | deployed | Sep 13, 2024 | Additional validations needed to make sure accurate data is being reported when utilizing the new attempt status on the student section for outcomes. |
Student Section Association | Addition of Attempt Status Descriptor | Course Outcomes | deployed | Sep 13, 2024 | Adding attempt status descriptor (no grade awarded) to student section will ease data reporting (per SIS vendors) for reporting outcomes when students drop a course prior to completion. |
Ed-ID Data Requestor Role | Creation of an Ed-ID Data Requestor role | Ed-ID - Staff Assignment | deployed | Sep 6, 2024 | New role to allow search, create, update, and merge requests in addition to lookup in the Ed-ID portal. This new role will not provide any access to Data Exchange. |
ML Validation Update | Change to ML-8 | Multilingual Learner | deployed | Aug 23, 2024 | ML-8 message being updated to assist with reason exclusion is being provided if the birth country and/or student language is missing. |
ES (Discipline) Validation Update | Change to ES-11 | Discipline | deployed | Aug 23, 2024 | Updating ES-11 to a warning until April and then will be a error. |
Curricular Materials Assistance | Removal of Curricular Materials resource under Review Tab and moved to Student Program | Review Tab - ODS Resource | deployed | Aug 9, 2024 | Curricular materials has been joined with student programs so the ODS resource for CMA program has been removed and those student program records will be found in the student program resource. |
Calendar | Removal of Waiver Day column from Summary Grid | Calendar | deployed | Aug 9, 2024 | Waiver day column removed and is no longer counted in the 180 day calendar dates. Waiver may be reported but ultimately is approved and counted into the 180 day requirement from School Accountability. |
Staff Assignment | Validation/Certification roster updated to show contracting corporation. | Staff Assignment | deployed | Aug 9, 2024 | Allows schools to see which corporation has reported the staff employment record. |
Discipline | New Validations - Reporting ISS/OSS/Expulsion does not allow Arrest data to be provided. Reporting Arrest requires on/off property and arrest reason information. | Discipline | deployed | Jul 29, 2024 | Arrest records are to be separate and not tied to ISS/OSS/Expulsion. Validations requiring two separate records. |
Special Education | Validation/Certification roster updated to show APC funding levels. | Special Education | deployed | Jul 29, 2024 | APC funding levels added to allow schools to see potential funding based on certified status of the student SE record. Funding amounts will be visible for those students with exclude status as well. |
Course Outcomes | Additional Credit Method Type Descriptors being added; 2022 Credit Corrections, 2023 Credit Corrections, 2024 Credit Corrections. Updates to CC rule logic not requiring student or staff section records when using these methods. | Course Outcomes | deployed | Jul 29, 2024 | Additional credit method type descriptors to allow schools to provide missing course outcome data from the 2022, 2023, and 2024 school years. |
Assessment | Updates to Accommodations; additional codes and removal of some. | Assessment Accommodations | deployed | Jul 16, 2024 | Updates to align with IDOE assessment team and assessment vendor accommodation reporting requirements. |
Discipline | Moved to 2025-2026 SY Additional validation allowing on certain weapons to be reported for each 04, 05, or 06 behavior. | Discipline | in 2025-2026 development | May 29, 2024 | Allows only certain weapons to be reported for each behavior of 04, 05, or 06. |
Discipline | Moved to 2025-2026 SY Addition of weapons to be provided when behaviors of 04, 05, or 06 are reported. | Discipline | in 2025-2026 development | May 29, 2024 | Allows schools to provide the additional information required on the weapon involved when reporting a behavior involving handguns, rifles, or other firearms. Removes the need to complete an additional form. |
Special Education | Update to SE-3 logic to include new SE program - Identified Unserved; students will not generate funding. Update to SE summary grid. | Special Education | deployed | Jul 29, 2024 | Allows schools to see count of students in new SE program while the program does not generate funding. |
Special Education | New SE validations for new program - Identified Unserved; only public schools may report this program, IDEA eligibility must equal ‘true’, exit reason code can only be 99. | Special Education | deployed | Jul 16, 2024 | Assist in data quality reporting around new SE program in the 2025 school year. |
Discipline | Two new Validation Rules around arrest data reporting; arrest on/off property cannot be provided when reporting ISS/OSS/Expelled and requiring arrest data when discipline descriptor = Arrested. | Discipline | deployed | Jul 29, 2024 | Provides data quality for reporting and calculating arrest data. |
Special Education | APC funding levels updated for 2024-2025 school year. | Special Education | deployed | Jul 29, 2024 | Allows schools to see updated funding amounts for SE. |
Multilingual Learners | Additional validation when Date of Entry into US schools is provided on grade level PK students. Date of Entry does not begin until KG so records will fail. | Multilingual Learners | deployed | Jul 16, 2024 | Assist DOE staff in identifying immigrant status accurately. |
Course Outcomes | Updating CC-9 message to include the Course Code and Section Identifier. Also updating additional error message page (baseball card) with same information. | Course Outcomes | deployed | Jul 16, 2024 | Provides more information to school staff to assist with troubleshooting the error message. |
Master Schedule-Section Staff Section | Removal of Medium of Instruction data. Removal of CC-11 business rule. | Master Schedule and Staff | deployed | Jul 16, 2024 | Redundant data no longer needed with reporting of method credit earned. |
Student | New MLL validation when language code is not provided in Data Exchange. No student ed org association record which provides demographic student record data found in DEX. | Student | deployed | Jul 16, 2024 | Improves data quality in DEX when no student record is found there is no match to the data provided in Ed-ID. |
Course Outcomes | Solution to validate and exclude single course outcome records on a student instead of excluding a student as a whole for course outcome certification. | October (summer school) and July Certification (course outcomes) | deployed | Apr 12, 2024 | Allows IDOE to utilize accurate data on a student. Work completed and deployed for 2024 school year certification. |
Additional Fields to Student Grad Cohort ODS export (review) | Adding DOB and Grade Level to the student grad cohort ODS resource in DEX 2.0 | Review (ODS) in DEX 2.0 | deployed | Aug 9, 2024 | Adding DOB and grade to student grad cohort to assist schools in making sure accurate data is provided for students when assigned a cohort (grad year) from IDOE. |
Special Education | Removal of setting descriptors 01-Community-Based Preschool and 08-Headstart | Special Education | deployed | Jul 16, 2024 | Setting descriptors 01 and 08 are no longer needed. SE-8 and SE-11 Business rules will be updated removing these setting descriptors from the logic. |
Special Education | Additional SE program – Identified Unserved NonPublic/Homeschool Only | Special Education | deployed | Jul 16, 2024 | Additional program to satisfy federal reporting need in identifying students enrolled in non-public or homeschool who have been evaluated and found eligible (consent for services still in place) but services have been declined. The program was not ended as it never started since services were declined so this is not a TR exit reason. Data was previously reported through a jot form to IDOE. |
Staff Assignment | New validation requiring assignment of Superintendent is provided for each public/charter LEA ID. New validation requiring assignment of Principal is provided for each school ID. | Staff | cancelled | Jul 29, 2024 | Validation to assist with IDOE departments in contacting and identifying superintendents and principals. |
Student/Parent Relationship | Creation of a Legal Designee for the new IEP/ILP system (optional for 2025 school year and required in 2026 school year). | Student | deployed | Jul 16, 2024 | IDOE will be developing a solution for schools to identify those parents/guardians as the legal designee for access to IEP/ILP. Will allow those identified to provide signatures on documents. More information will come as available. |
Multilingual Learners | Validation requiring prof. level NES to be reported on English speaking students participating in DL/I program or Regular Education-Non-EL program. | October Certification | deployed | Jul 16, 2024 | Validation to assist with providing a prof. level for students identified as English (only) participating in DL/I or Reg Ed Non-EL programs. |
Multilingual Learners | Update of Instrument Used 12 text to WIDA Screener (Grades KG-13) | October Certification | deployed | Jul 16, 2024 | WIDA screener will be used for all grade levels with the removal of 6-Kindergarten Screener. |
Non-State Assessments | Reporting of non-state assessments (optional for 2025 school year and required in 2026 school year). Examples: ASVAB, CLEP, IB… | Graduate | cancelled | Mar 11, 2024 | Ability for schools to provide non-state assessments to assist with grad plans and validation of grad plans in the coming years. More information will come as available. |
Multilingual Learners | Additional validation requiring Date of Entry into US schools when a student is in grades KG-13 and birth country is outside of the US or US territories. | October Certification | deployed | Jul 16, 2024 | New validation to assist with missing data used for calculation of immigrant status. |
Course Outcomes | Updated and Moved to 2025-2026 SY Additional validation regarding the number of min/ Maximum credits allowed to be provided for a course. New validation will be regarding the maximum credits allowed. | July Certification | in 2025-2026 development | Oct 4, 2024 | New validation to provide accuracy on reporting number of credits earned on credit bearing courses. This will not affect reporting of credits earned when a student is taking a course again. This is to have better accuracy of reporting allowable credits earned at the time the student is completing a course. |
Membership | Additional fields being added to the membership roster. Begin and End dates of Virtual Program records. | October and December | deployed | Jul 16, 2024 | New fields of information to assist schools in seeing the begin/end dates of a virtual program record in association to the number of attendance days reported as virtual vs non-virtual. |
Student Academic Record (Graduate) | Additional field for reporting a student’s current overall GPA; this would be the same GPA provided on the student’s official transcript to Parchment. | October and July Certification | deployed | Jul 16, 2024 | Information will be used for transcript requests and for a required field with 21st Century auto enrollment. Required for the 2025 school year reporting. |
Special Education Evaluation | Additional Summary Grid providing a tabulation of Final Compliance for Indicator 11 and 12. | July Certification | deployed | Aug 9, 2024 | This will provide more data quality for LEAs and knowing their totals for each indicator at time of certification. |
Multilingual Learners | Removal of ELL Instrument Used Code Value 11 and 6 | October Certification | deployed | Jul 16, 2024 | These codes are no longer valid and will be removed from reporting. |
Student Language Codes | Addition of 300+ Language Codes | October Certification & Ed-ID | deployed | Jul 16, 2024 | Addition of all language codes will assist schools and lessen the need to have language codes added each school year. |
Multilingual Learners | Limited English Proficiency Level Code Value 8 - description being updated ‘no assessment scores from previous school year available and student has not been assessed’ | October Certification | deployed | Jul 16, 2024 | This is text change only to the code description to provide more clarity on the code’s use and definition. |
Multilingual Learners | Limited English Proficiency Level A5 being removed and is no longer valid. Limited English Proficiency Levels ALT PL1, ALT PL2, ALT PL3, ALT PL4, and ALT PL5 being added to align to updates from WIDA assessment | October Certification | deployed | Jul 16, 2024 | Changes to alternative proficiency levels being made to align to updates from the WIDA assessment. |
Pupil Enrollment | New validation requiring student race code | October Certification | deployed | Jul 16, 2024 | Race codes must be provided on the student record (SEOA) and if missing an error message will be provided. |
Good Cause Exemptions (GCE) | Utilize the existing accommodation codes under IRead-3 (EX_IEP, EX_ILP, EX_RTN) to report GCE on a student. New validations when providing a GCE coming. | July (possibly) | deployed Codes already available; new warning validation in development. | Aug 23, 2024 | Validations will be created when reporting a student with a Good Cause Exemption for SpEd, EL, or Retention. Criteria for the validations is being identified for the 2024-2025 school year validation development. |
Cohorts/Grouping of Students | Use of feature in Ed-Fi allowing schools to associate groups or cohorts of students to staff such as Counselors, TORs, etc. | None (Student Backpack?) | deployed | Sep 13, 2024 | This is in early stages and no timeline has been set of when this feature will be available. This will allow staff associated to cohorts of students to see data on those students and will be security driven. |