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Overview:

  • Reporting of the Student Academic Record is the mechanism used to gather information on the number and type of courses students attempt to complete or complete throughout the school year in compliance with IC 20-20-8-8. Data is also gathered in compliance with federal reporting (ESSA), as well as to identify course taking trends, examine progress toward meeting state goals for dual credit participation, and for research on the effectiveness of course-taking patterns. 

What Student Academic Record Data Impacts:

  • Annual Performance Report (APR), Senate Bill No 544, Sec. 1, IC 20-20-8-8

    • Academic honors diploma

    • Core 40 curriculum

    • Career and technical programs

    • Percentage of grade 8 students enrolled in Algebra I

  • Dual Credit

    • A-F, High Ability, CTE, Funding Formula

  • Data Quality Campaign (Data Requests)

  • Indiana GPS Dashboard

Student Academic Record applies to:

  • Public schools (traditional and charter) 

  • Nonpublic schools (accredited and freeway) ]

  • Non-state accredited Nonpublic Choice schools 

  • 9605/C640 - IN School for the Blind & Visually Impaired 

  • 9610/C695 - IN School for the Deaf 

  • Interlocals, Career Centers and other Programs that offer classes in their own classroom, lab, workshop or other setting.

Student Academic Record requires following data points sent via Vendor or Template

(click to see more detail):

 Description goes here

Reporting Timeline:

Begins

Ends

Certification Cycle

Notes

July 1

June 30

July Cycle

Submit ALL students completing or attempting to complete courses they are scheduled throughout the reporting school year with the appropriate outcome for each course. 

General Reporting Info:

  • Report students in grades PK-13 who were enrolled in courses at any time during the reporting school year including students participating in virtual instruction via such platforms as Apex or Edmentum.

    • Schools should have local policy regarding the amount of days deemed enough time a student is enrolled in a course to qualify the data of enrollment and outcome being reported.

    • IDOE is recommending this timeline to not be more than 10 days. If a student is enrolled in a course more than 10 days then an outcome of ‘no grade awarded’ should be reported.

Data not Reported with a Student Academic Record:

  • Course outcomes not associated with an identified Indiana course code and are not aligned with academic standards.

  • Transfer course outcomes associated with another Indiana education organization. The student academic record will be provided from those organizations and is not required from the newly enrolling school. 

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