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Overview:

Here are the quick instructions for utilizing Template 002 EdOrg Calendar Calendars.

Before Beginning, Note:

  • All steps will be completed in Row 7, downwards.

Instructions:

1. Enter the SchoolYear for the data being submitted.

  • This is the current reporting school year and NOT the calendar year.

    • Example: If the reporting school year is 2023-2024, the school year field should be 2024.

  • Note: Incorrect school year provided will cause data to not be found in Data Exchange.

2. Enter the CalendarCode:

  • This is a freeform cell (up to 60 characters) and IDOE suggests naming the Calendar something memorable and specific, such as “2019 Maple Elementary Calendar”.

3. Enter the SchoolID.

See the chart below for more details.

School ID: Public vs. Non-Public Schools

Public

Non-Public

School ID is a ten digit number comprised from current Corporation and State assigned ID

ALL School ID’s start with 10

Next current state assigned Corporation ID - example 1234

Last ends with state assigned School ID 6789

Example School ID: 1012346789

School ID is a ten digit number comprised from current Corporation and State assigned ID

ALL School ID’s start with 10

Next Corporation ID is always four zeros - example 0000

Last ends with state assigned School ID A456 with Alpha converted to number

  • A=1, B=2, C=3, D=4

Example: School ID: 1000001456

4. Enter the CalendarTypeDescriptor using the the chart below.

  • Note: The descriptors are both case and space-sensitive.

Calendar Type Descriptors

Calendar Type Descriptors

Definitions

Student Specific Elementary

  • School building encompasses students in grades PK - 6

    • if the school building is configured to educate students in any grade level between PK to 6th, report this calendar type; if the school building educates only students younger than 1st grade see Student Specific Non-Compulsory type below

Student Specific Secondary

  • School building encompasses students in grades 6 - 12

    • if the school building is configured to educate students in any grade level between 6th to12th, report this calendar type

Student Specific Non-Compulsory

  • School building encompasses students in grade level PK or KG, or encompasses grade level PK and KG

    • if the school building is configured to educate students in any grade level between PK and KG, report this calendar type

5. Enter the InstructionalTimeInMinutesIndicator.

  • This is a “True” or “False” field.

  • Districts or High Schools identified as Performance Qualified Schools as defined in IC 20-24.2 are not required to provide 180 instructional days. These schools are required to provide a minimum of 54,000 minutes of instruction for grades 1 - 6 and a minimum of 64,800 minutes of instruction for grades 7 - 12. Schools reporting “True” in the Instructional Time in Minutes Indicator field are stating the total of their instructional minutes provided for each day of instruction meets the minimum requirements and will be reviewed to meet accountability requirements. The total number of instructional minutes will be reviewed for compliance rather than the total number of instructional days.

  • Note: this field is case sensitive.

Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.

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