1. Enter the student’s IDEA Eligibility status:
Enter “TRUE” (in all-caps) under IDEAEligibility if the student is found eligible for special education services and is participating in a special education program. (Note: students terminated or exited from services should not have the original eligibility of ‘true’ changed to ‘false’)
Enter “FALSE” (in all-caps) under IDEAEligibility if the student is in the process of evaluation for services or is found to not be eligible for special education services after evaluation is complete and is not participating in a special education program.
2. Enter the School of Responsibility or Access School.
This is also known as the Education Organization ID.
This is the school Id reported for access to the student’s Indiana IEP or the school Id where the student is receiving their special education services.
3. Enter the Student STN.
4. For the Program EdOrgID, enter this number exactly: 1088000000.
5. For Program Type, enter “Special Education” (case and space sensitive, without the quotations).
6. Enter the appropriate ProgramName and setting codes.
Program Names and Setting Codes for Early Childhood Ages 3-4 and Age 5/PK can be found here and Ages 5/KG and Ages 6-22 here.
This element reflects the student's placement information, as well as unlock the appropriate setting codes where appropriate.
Note: Undefined should be used for students who have yet to receive a placement, are being evaluated, or have been found ineligible for services.
Note: If placement changes, IDOE recommends terminating this SE program record with termination reason code 99 and creating a new program record with updated information.
7. Enter the Disability Codes for the student using the chart below.
IMPORTANT NOTE: The order of the Disability provides information for APC funding amounts.
Make sure to provide Disability1 of any other exceptionality than 09-Speech first if the student has speech and another exceptionality.
Provide 09 as Disability2 when the student has more than one exceptionality.
Do NOT provide 09 in both Disability1 and Disability2 if the only exceptionality is Speech.
Disability Code | Description |
01 | Multiple Disabilities |
02 | Orthopedic Impairment |
03 | Visual Impairment, including Blindness |
04 | Hearing Impairment, including Deafness |
05 | Emotional Disability (Full Time) |
06 | Emotional Disability (Other) |
07 | Specific Learning Disability |
08 | Developmental Delay (ages 3-8 only) |
09 | Speech or Language Impairment |
10 | Mild Cognitive Disability |
11 | Moderate Cognitive Disability |
12 | Severe Cognitive Disability |
14 | Deaf-Blindness |
15 | Autism Spectrum Disorders |
16 | Traumatic Brain Injury |
17 | Other Health Impairment |
8. Enter the BeginDate.
This may be the start date of services, first day of your school year, the day the student enrolled, or the same date of the parental consent if the student is in the process of being evaluated for services.
The Begin date must be on or before the count date to be included in SE count.
For initial Special Education evaluations, the Begin Date must be in the current or prior school year to be included.