Overview:
Here are the quick instructions for utilizing Template 029 Student Discipline Discipline Action.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
Before Beginning, Note:
All steps will be completed in Row 7, downwards.
Instructions:
1. Enter the IncidentIdentifier.
Report the incident identifier provided from field #2 on template 028 (must match) for the Action being assigned to the Incident.
2. Create a DisciplineActionIdentifier.
This is a custom field.
Make sure that your DisciplineActionIdentifier is distinct and specific.
Example: Action + Date = OSSDec1523
No more than 20 alpha-numeric characters may be used.
Multiple students associated to the same Incident may have their own Action if/when the action and/or action (assigned) length is different.
Create a separate DisciplineActionIdentifier associated to the same IncidentIdentifier to differentiate the actions assigned to the student while keeping the incident as one incident.
3. Enter the STN.
Note: Any STNs beginning with a zero will need the field or entire column to be formatted to hold the nine digits being reported. Leading zeros will be dropped upon reopening the csv file.
4. Enter the SchoolID where the discipline incident occurred under IncidentSchoolID.
See the chart below for more details.
School ID: Public vs. Non-Public Schools
Public
Non-Public
School ID is a ten digit number comprised from current Corporation and State assigned ID
ALL School ID’s start with 10
Next current state assigned Corporation ID - example 1234
Last ends with state assigned School ID 6789
Example School ID: 1012346789
School ID is a ten digit number comprised from current Corporation and State assigned ID
ALL School ID’s start with 10
Next Corporation ID is always four zeros - example 0000
Last ends with state assigned School ID A456 with Alpha converted to number
A=1, B=2, C=3, D=4
Example: School ID: 1000001456
5. Enter the responsible SchoolID for the discipline action.
The Incident and Responsible school ID may be the same or different; however, the schools must be associated to the reporting LEA.
Utilize the same format in providing the school ID in the chart for field #4.
6. Enter the DisciplineDescriptor by utilizing the chart below.
Note: The descriptors are case and space sensitive and must match exactly when entering in the template.
Discipline Descriptors
Description
In School Suspension
In School Suspension
Out of School Suspension
Out of School Suspension
Expulsion
Expulsion
Arrested
Arrested (NOTE: Students reported with an action of Arrested will be counted for certification as an Incident)
7. Enter the DisciplineActionServiceDescriptor by utilizing the chart below.
Discipline Action Service Descriptor
Description
Notes
1
Removed did not receive services for the entire length of the removal.
Student received services for part but not all of the out of school time.
2
Removed but refused services.
Removed but refused services.
3
No Services Provided
No Services Provided
4
Removed and received services throughout the term of removal.
Removed and received services throughout the term of removal.
5
Interim Alternative Educational Setting
Removed and received services throughout the term of removal in IAES.
8. Enter the DisciplineDate.
Enter the date the Discipline Action begins. (NOTE: for arrest this will be the date of the arrest)
Note: Make sure to format the dates as “TEXT” as [MM/DD/YYYY].
9. Enter the DisciplineActionLength.
Enter the number of days the student is to serve or being assigned for the action.
Enter the number of days as .5 or 1.
Arrested discipline descriptor will NOT have an Action Length provided.
10. Enter the ActualActionLength.
Enter the number of days the student actually serves for the action.
Enter the number of days as .5 or 1.
The Discipline Action Length and the Actual Action Length may be the same or different.
Report the accurate number of days a student serves a suspension or expulsion when different than the assigned days.
This field may be left blank if the number of days are the same.
Arrested discipline descriptor will NOT have an Actual Action Length provided.
11. Enter the StudentArrestDescriptor utilizing the chart below.
Note: This field is optional.
Student Arrest Descriptor
Description
1
Arrest ON School Property
2
Arrest OFF School Property
12. Enter the ArrestReasonDescriptor utilizing the chart found here.
Note: This field is optional if field #11 is blank/null.
Note: This field is required if field #11 has a value provided.
13. Enter the BehaviorDescriptor utilizing the chart below.
Note: This is a required field.
Note: Behavior descriptor 10 (Other) will be reported when Arrested discipline descriptor is reported.
Behavior Descriptor
Behavior Descriptor
Description
Notes
01
Alcohol
Alcohol
02
Drugs
Drugs
03
Deadly Weapons (other than firearms)
Deadly Weapons (other than firearms)
04
Handguns (includes BB / Pellet Gun)
Handguns (includes BB / Pellet Gun)
05
Rifle or Shotguns (does not include BB, Gas, or Spring-loaded guns)
Rifle or Shotguns (does not include BB, Gas, or Spring-loaded guns)
06
Other Firearms
Other Firearms
07
Tobacco
Tobacco
09
Legal Settlement
Legal Settlement
10
Other
Suspension / Expulsion Reasons not covered by any of codes provided or other for reporting gang related activity and arrest events not resulting in suspension or expulsion.
11
Fighting - Incident does not rise to the level of Battery
Fighting - Incident does not rise to the level of Battery
12
Battery
Battery - Student knowingly or intentionally touches another person in a rude, insolent, or angry manner causing or intent to cause bodily injury.
13
Intimidation
Intimidation - Communicating a threat with the intent that the other person engage in conduct against their will or be placed in fear of retaliation.
14
Verbal Aggression or Profanity
Verbal Aggression or Profanity
15
Defiance
Defiance
16
Attendance
Attendance
17
Destruction of Property
Destruction of Property
18
Theft
Unlawful taking of property.
19
Sexual Misconduct
Behavior used to obtain sexual gratification at the expense of another.
20
Technology Misuse
To use technology in a fashion that does not benefit educational goals; may include cell phone usage.
21
Non-Deadly Weapons
May include Ammunition / Bullets (no gun), Paintball Gun, Airsoft Gun, or Stun Gun.
30
Physical Bullying
Hurting a persons body or possessions; including spitting, hitting / kicking / punching, tripping or pushing, taking or breaking someones things, and making mean or rude hand gestures.
31
Verbal Bullying
Saying mean things, can include teasing, name-calling, taunting, inappropriate sexual comments, or threatening to cause harm.
32
Social / Relational Bullying
Hurting a persons reputation or relationship, telling other students not to be friends with another student, leaving a student out on purpose, spreading rumors, or embarrassing a person in public.
33
Written Communication / Electronic Bullying
Cyber-bullying, collective or group note writing, any bullying undertaken through the use of electronic devices such as computer or cell phones.
34
Combination (more than one type of Bullying)
More than one type of bullying.
Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.
All steps will be completed in Row 7, downwards.
Report the incident identifier provided from field #2 on template 028 (must match) for the Action being assigned to the Incident.
This is a custom field.
Make sure that your DisciplineActionIdentifier is distinct and specific.
Example: Action + Date = OSSDec1523
No more than 20 alpha-numeric characters may be used.
Multiple students associated to the same Incident may have their own Action if/when the action and/or action (assigned) length is different.
Create a separate DisciplineActionIdentifier associated to the same IncidentIdentifier to differentiate the actions assigned to the student while keeping the incident as one incident.
Note: Any STNs beginning with a zero will need the field or entire column to be formatted to hold the nine digits being reported. Leading zeros will be dropped upon reopening the csv file.
See the chart below for more details.
School ID: Public vs. Non-Public Schools | |
|---|---|
Public | Non-Public |
School ID is a ten digit number comprised from current Corporation and State assigned ID ALL School ID’s start with 10 Next current state assigned Corporation ID - example 1234 Last ends with state assigned School ID 6789 Example School ID: 1012346789 | School ID is a ten digit number comprised from current Corporation and State assigned ID ALL School ID’s start with 10 Next Corporation ID is always four zeros - example 0000 Last ends with state assigned School ID A456 with Alpha converted to number
Example: School ID: 1000001456 |
The Incident and Responsible school ID may be the same or different; however, the schools must be associated to the reporting LEA.
Utilize the same format in providing the school ID in the chart for field #4.
Discipline Descriptors | Description |
|---|---|
In School Suspension | In School Suspension |
Out of School Suspension | Out of School Suspension |
Expulsion | Expulsion |
Arrested | Arrested (NOTE: Students reported with an action of Arrested will be counted for certification as an Incident) |
Discipline Action Service Descriptor | Description | Notes |
|---|---|---|
1 | Removed did not receive services for the entire length of the removal. | Student received services for part but not all of the out of school time. |
2 | Removed but refused services. | Removed but refused services. |
3 | No Services Provided | No Services Provided |
4 | Removed and received services throughout the term of removal. | Removed and received services throughout the term of removal. |
5 | Interim Alternative Educational Setting | Removed and received services throughout the term of removal in IAES. |
Enter the date the Discipline Action begins. (NOTE: for arrest this will be the date of the arrest)
Note: Make sure to format the dates as “TEXT” as [MM/DD/YYYY].
Enter the number of days the student is to serve or being assigned for the action.
Enter the number of days as .5 or 1.
Arrested discipline descriptor will NOT have an Action Length provided.
Enter the number of days the student actually serves for the action.
Enter the number of days as .5 or 1.
The Discipline Action Length and the Actual Action Length may be the same or different.
Report the accurate number of days a student serves a suspension or expulsion when different than the assigned days.
This field may be left blank if the number of days are the same.
Arrested discipline descriptor will NOT have an Actual Action Length provided.
Note: This field is optional.
Student Arrest Descriptor | Description |
|---|---|
1 | Arrest ON School Property |
2 | Arrest OFF School Property |
Note: This field is optional if field #11 is blank/null.
Note: This field is required if field #11 has a value provided.
Note: This is a required field.
Note: Behavior descriptor 10 (Other) will be reported when Arrested discipline descriptor is reported.
Behavior Descriptor | Description | Notes |
|---|---|---|
01 | Alcohol | Alcohol |
02 | Drugs | Drugs |
03 | Deadly Weapons (other than firearms) | Deadly Weapons (other than firearms) |
04 | Handguns (includes BB / Pellet Gun) | Handguns (includes BB / Pellet Gun) |
05 | Rifle or Shotguns (does not include BB, Gas, or Spring-loaded guns) | Rifle or Shotguns (does not include BB, Gas, or Spring-loaded guns) |
06 | Other Firearms | Other Firearms |
07 | Tobacco | Tobacco |
09 | Legal Settlement | Legal Settlement |
10 | Other | Suspension / Expulsion Reasons not covered by any of codes provided or other for reporting gang related activity and arrest events not resulting in suspension or expulsion. |
11 | Fighting - Incident does not rise to the level of Battery | Fighting - Incident does not rise to the level of Battery |
12 | Battery | Battery - Student knowingly or intentionally touches another person in a rude, insolent, or angry manner causing or intent to cause bodily injury. |
13 | Intimidation | Intimidation - Communicating a threat with the intent that the other person engage in conduct against their will or be placed in fear of retaliation. |
14 | Verbal Aggression or Profanity | Verbal Aggression or Profanity |
15 | Defiance | Defiance |
16 | Attendance | Attendance |
17 | Destruction of Property | Destruction of Property |
18 | Theft | Unlawful taking of property. |
19 | Sexual Misconduct | Behavior used to obtain sexual gratification at the expense of another. |
20 | Technology Misuse | To use technology in a fashion that does not benefit educational goals; may include cell phone usage. |
21 | Non-Deadly Weapons | May include Ammunition / Bullets (no gun), Paintball Gun, Airsoft Gun, or Stun Gun. |
30 | Physical Bullying | Hurting a persons body or possessions; including spitting, hitting / kicking / punching, tripping or pushing, taking or breaking someones things, and making mean or rude hand gestures. |
31 | Verbal Bullying | Saying mean things, can include teasing, name-calling, taunting, inappropriate sexual comments, or threatening to cause harm. |
32 | Social / Relational Bullying | Hurting a persons reputation or relationship, telling other students not to be friends with another student, leaving a student out on purpose, spreading rumors, or embarrassing a person in public. |
33 | Written Communication / Electronic Bullying | Cyber-bullying, collective or group note writing, any bullying undertaken through the use of electronic devices such as computer or cell phones. |
34 | Combination (more than one type of Bullying) | More than one type of bullying. |