Below, you will find a list of Known and Resolved Issues with IDOE’s Data Exchange.
Chart Key:
Known & Resolved Issues for 2023-2024:
Issue | Description: | Area Affected: | Support Team Status: | Issue Discovered On: | Status Updated on: | Other Notes: |
|---|---|---|---|---|---|---|
ME-46 | Students with end dates to their Virtual program record prior to the census date are failing. | Membership certification | KNOWN |
| IDOE is analyzing the issue and will not be able to have a solution before October certification. WORKAROUND; schools will need to remove the end date on the program record until after 10/2 and then can add back. FYI-Students are being funded by the number of attendance days virtual vs. non-virtual and not by the program association. | |
Pupil Enrollment Roster | COLS is not populating. This was turned off by IDOE. At this time the data will not show on the roster. | PE Roster | KNOWN |
| No ETA when this will be populated again. | |
Pupil Enrollment Roster not updating | PE roster entry date does not match entry on SSA | PE Roster | TROUBLESHOOTING | Dev team investigating | ||
Graduate-12 | GR-12 is triggering for SAR records reported with Diploma Type 13 in error. | Graduate validation results | TROUBLESHOOTING | Development team investigating | ||
Template 011 - Other Personnel | Upload error triggered when FTE is 2 digits (14.00) | Failed upload results in Personnel Category and FTE not added to Other Personnel | RESOLVED |
| Fix deployed Development team investigating. | |
Validation Runs | Validation runs are failing for a small number of LEAs at this time | Validations Tab | RESOLVED | |||
Attendance-1 | AT-1 is triggering for students in error. | Attendance validation results | RESOLVED | FIx has been deployed. | ||
Multilingual Learners - ML-8 | Students with language 211 (English) and birth country of USA are receiving ML-8 error message incorrectly. | Multilingual Learners validation results | TROUBLESHOOTING | Development team investigating. Seems to be caused when students have more than one enrollment record provided by a non-pub and public school. | ||
Conflicts - AT-4 | Schools are receiving conflicts in error when a student has a one-day mobility record provided from the conflicting school where the enrollment school’s start date is before the one day mobility record. | Attendance, Membership, etc. areas involving enrollment records where both schools are reported as primary ‘true’ | RESOLVED | Issue resolved - | ||
Template 017_Student Demographics | Template upload failing | Failed upload results in student demographics not being added to the student | RESOLVED | Fix has been deployed. | ||
Enrollment Counts | Overall enrollment from Overview Tab and Student School Association from ODS resource under Submission Tab; Overall enrollment report is showing/counting students with exit dates provided in ODS. | Overall Active Enrollment counts | RESOLVED | Concern reported to development for investigation. | ||
Mismatch on race - Alaska Native | 400 error is triggered for the race mismatch for students with race code Alaska Native. Ed-ID contains the spelling ‘Alaskan Native’. DEX ODS has corrected the code to the grammatically correct code of ‘Alaska Native’. | 400 mismatch error is triggered | RESOLVED |
| Spelling corrected in Ed-ID. | |
Calendar - CL-6 | Rule was not inactivated with first known issue resolution | Causing calendars to still fail | RESOLVED |
| Correction made and validation run being completed by IDOE overnight of 8/2 should result in CL-6 no longer showing beginning 8/3. Confirmed CL-6 no longer triggering on 8/3. | |
Validation Runs | IDOE nightly validation did not run for approximately 340 LEAs on 8/2/23. IDOE is working on cause and solution. | Validation Tab/Validation Results | RESOLVED | All LEAs validations processed evening of Aug. 13th | ||
Validation Tab | Validation tab stuck Loading | Validation tab | RESOLVED | |||
Calendars Failing | All calendars are failing at this time | Since calendars are failing, all attendance data will fail as will membership data. | RESOLVED | Running another validation either by school or waiting for nightly validation run will resolve issue. | ||
Attendance-11 triggering | New validation rule not operating as expected | May be triggering for records where student enrolled in two buildings in the same corp (one primary false and one primary true) with begin dates and no exit date | RESOLVED |
|
| Issue resolved. |