Overview:
In order to be compliant with IC20-19-3-9.4 the Department is required to obtain and maintain information from Public schools in such a manner that permits any person with authorization to accurately determine where a student is enrolled and attending classes within two (2) regular instructional days of the date of the inquiry.
In order to obtain data required from Non-Public schools for the management of the Choice Scholarship Program.
In order to establish enrollment of a student to an educational organization allowing additional data required for access to Indiana IEP.
In order to establish enrollment of a student to an educational organization allowing any and all additional data points reported as required.
Enrollment Data Impacts:
Determining Cohort and calculating Graduation Rate
Calculating IREAD-3 Participation
Reconciliation of Title I grant by State Board of Accounts
Generating annual Pupil Enrollment counts (for posting to INview and other official purposes)
Tracking student participation in the Choice Scholarship program
Federal and State Reports
Enrollment applies to:
Public schools (both Traditional and Charter)
Nonpublic schools participating in the Choice Scholarship program
Nonpublic schools (Regular Accredited and Freeway-Accredited)
Nonpublic schools educating public school students under contract (i.e., Damar Academy, Crossing)
State Schools (Department of Correction Indiana School for the Deaf Indiana School for the Blind)
Programs with State IDs that provide the majority of the education to a student
Enrollment requires following data points sent via Vendor or Template
(click to see more detail):
Reporting Timeline:
Begins | Ends | Notes |
|---|---|---|
July 1 | June 30 | Submission and update of enrollment records are available year round and utilized in all data certifications. Students must have an enrollment record associated to the educational organization to append any other data like attendance, programs, membership, course outcomes, etc. |
General Reporting Info:
An Enrollment Record must exist for ALL students receiving any amount of educational services.
This includes students who are primarily Homeschooled and only attend for a couple of classes at either a public or non-public school.
This includes dual enrolled students between a public and non-public school.
This includes students attending a Career Center, CTE Program, etc. in another public school with an agreement between both public corporations.
An Enrollment Record must exist for ALL students receiving special education only services.
This includes walk-in students only receiving special education services.
This includes students enrolled in another school and special education services are provided/managed by the non-educating school.
An Enrollment Record must exist for students who have been Transferred Out (ADM 2)
Both schools (sending and receiving) must provide an enrollment record.
A Public school Enrollment Record must exist for ALL students receiving Title services at a Non-Public school.
Enrollment records must exist in order to provide all additional required student data such as attendance, special education, membership, course completion, etc.
Additional data for a student cannot exist if the student does not have an association to the school.
Enrollment records must exist to establish an association between the school and the student.
Established Associations allow access to changes needed on the STN.
Established Associations allow reporting of additional required student data such as special education, course completion, title services, etc.