Please conduct a search for a student before you add them to this template. This template should ONLY be used to request new Ed-IDs for students.
Overview:
Here are the quick instructions for completing a Create Student STN Template.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
Before Beginning, Note:
All steps will be completed beginning in Row 7 and following.
Instructions:
1. Enter the FirstName.
This is a legal birth name from a birth certificate or other legal documentation. Do not report a nickname or name the student or family prefers.
2. Enter the MiddleName.
This is an optional field.
3. Enter the LastSurname.
This is a legal birth name from a birth certificate or other legal documentation. Do not report a nickname or name the student or family prefers.
4. If needed, enter the NameSuffix.
Only enter data here, such as Jr, II, III, if this is part of their legal name. Otherwise, leave this field blank.
5. Enter BirthDate as provided by a students’ birth certificate, written as text as “MM/DD/YYYY”.
Note: Be careful when entering data from non-US birth certificates, as the month/day are commonly written as day/month
6. Enter the LanguageCode.
Report the language of the student as determined from the Home Language Survey (HLS). The HLS is available in Spanish here.
A complete list of Language Codes can be found here on the Language Descriptors chart.
7. Enter Race.
This data should have been collected on the “Collecting Racial and Ethnic Data” form, Part 2.
A more comprehensive guide for connecting geographic/national origin with a race can be found here.
The available descriptors for Race can be seen on the chart below:
Note: these descriptors are both case and space sensitive.
American Indian - Alaska Native Asian Black - African American Hispanic Ethnicity and of any race ** Multiracial (two or more races) Native Hawaiian - Pacific Islander White Unknown * *Note: PK-12 Students reported in Data Exchange must have a race reported and “Unknown” cannot be reported. **Note: This will be entered even if another race is selected as well.Race Descriptors
Race Descriptors
8. Enter Sex.
The available descriptors for Sex can be seen on the chart below:
Note: these descriptors are both case and space sensitive.
Male Female Unknown ** **Note: PK-12 Students reported in Data Exchange must have a Sex reported and “Unknown” cannot be reported.Sex Descriptors
SexDescriptors
9. Enter SubmissionNotes.
This is a recommended field and may include notes for IDOE staff to review. Suggestions include:
Short note about the student: New kindergarten student, transfer from Indiana school, transfer in from out of state, etc.
Short note about you: Your name, email address and/or phone number.
Short note about why this student may be different from a student that appears in the search with a match over 90%
Do not include any special characters such as commas, etc. in this field.