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Overview:

To gather student information required for Curricular Materials Assistance at the student level fulfilling IC 20-33-5-7. Curricular Materials Assistance (CMA) captures information on students eligible to receive free or reduced price meals through the USDA which also entitles the students to free Curricular Materials (textbooks). IC 20-33-5-2 Identifying and reporting of the student level data allows school corporations, charter schools, and accredited non-public schools to be compensated for curricular materials provided to those eligible students through a line item in the Department of Education’s budget.

Curricular Materials Assistance applies to:

  • Public schools (both Traditional and Charter)

    • Note: Charter schools identified under IC 20-24-7-14 (Adult Learner) are not eligible for reporting

  • Nonpublic schools participating in the Choice Scholarship program

  • Accredited Nonpublic schools not participating in the Choice Scholarship program

Curricular Material Assistance requires following data points sent via Vendor or Template

(click to see more detail):

 Student Record including:

  • STN

  • Student Demographic Information

  • Student Address

  • Student Characteristics of Foster, Military

  • EL Proficiency Level & Instrument Used

  • Date of entry into US schools

 Student School Associations (school enrollment) including:

  • Student Grade Level

  • Student Entry Date

  • Student Exit Date and Exit reason if applicable

  • Primary Educational Entity - True/False

 Student Program Associations including:

  • Program Ed Org Id 

  • Program Type and Name (Curricular Material Reimbursement)

  • Program Begin Date

  • Program End Date and Reason Exited if applicable

 Student Parent Association including:

  • STN

  • Parent Id

  • Parent First and Last Name

  • Lives With (‘true’ or ‘false’)

General Reporting Info

  • Curricular Materials Assistance (CMA) counts for certification will be based upon the October 1, 2021 active student school associations (enrollment) records where the primary school is indicated as “True”.

  • Regarding ALL students regardless of a student’s eligibility for CMA:

    • Schools may request parents/guardians or emancipated students to pay the balance of fees not covered by reimbursement from the state; but, schools CANNOT pressure, require, or mandate the balance be paid.

    • Schools cannot withhold textbooks or supplies, require any special services from a student, or deny any benefit or privilege. IC 20-33-5-11

    • Schools cannot withhold diplomas, report cards, transcripts, pre-paid school pictures, or any other services.

    • Schools have no recourse (collection agency) for unpaid fees against parents/guardians or emancipated students that were either eligible or ineligible for CMA. Past Due or Final Billing notices are not appropriate.

  • School governing bodies should adopt a policy concerning the allocation of CMA funds that remain after applying the per student amount.

Eligibility for Curricular Materials Assistance:

  • A parent/guardian, or emancipated minors, must complete the free or reduced priced lunch form to determine if the family meetings the requirements for curricular material assistance. This form must be made available to families year-round.

  • A student is eligible for free or reduced-price lunch if the school corporation determines the family has a total household income at or below 185% of the federal poverty line.

  • KG to 13 grade level students eligible for free or reduced price meals without regard to the school’s participation in USDA Child Nutrition program are eligible for Curricular Materials Assistance.

Ineligibility for Curricular Materials Assistance:

  • PK grade level students are not eligible for Curricular Materials Assistance.

  • A student who does not meet the financial eligibility standards and is enrolled in a public school may be required to pay an annual rental fee of not more than 25 percent of the retail price of curricular materials.

  • Accredited Nonpublic schools participating in the School Choice program may apply for CMA only IF the tuition and fees charged to eligible choice scholarship students do not include CMA costs.

After Eligibility Has Been Established:

  • If the eligibility is determined, the student qualifies for CMA and the fees become the responsibility of the school corporation.

  • Students found eligible for CMA cannot be charged textbook/material fees from the school corporation. The school incurs the cost instead of requiring the student to pay the cost and then reimbursing the student. 

Eligibility for Community Eligibility Program (CEP):

  • Schools participating in the Community Eligibility Program (CEP) must determine a student’s eligibility for CMA. The CEP is a federal program and is separate from the state’s Curricular Materials Reimbursement Program.

  • A student who meets the financial eligibility standards and is enrolled in a public school may not be required to pay fees for curricular materials, supplies, or other required class fees. 

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